Keele University

4.9 Where staff have concerns that GenAI has been misused in an assessment, this is considered under the category of plagiarism (not contract cheating), and staff should follow procedures for reporting suspected academic misconduct.

4.6 Students must not be required to upload personal data to non-Keele tools and systems that use GenAI as part of an assessment as this may compromise students’ intellectual property and personal data rights. 4.7 Staff must not submit student work to non-Keele tools and systems that use GenAI detection software or use non-Keele GenAI tools to check the authenticity of student work as this may compromise students’ intellectual property and personal data rights. 4.8 Staff and students must not upload copyright protected content to GenAI tools.

4.5 Paid for tools, subscription services, and the requirement to register for and set up new accounts (e.g., a Google account) must not be a requirement of an assessment. Students should Page 5 of 28 only be required to use GenAI tools in assessment that are accessible to all students. Microsoft 365 Copilot is available free to all staff and students through their Keele IT accounts.

4.5 Paid for tools, subscription services, and the requirement to register for and set up new accounts (e.g., a Google account) must not be a requirement of an assessment. Students should Page 5 of 28 only be required to use GenAI tools in assessment that are accessible to all students. Microsoft 365 Copilot is available free to all staff and students through their Keele IT accounts.

3.4.3 Staff should make students aware that AI is already integrated into the key tools used by the university; for example, Microsoft Office 365 deploys AI in email and PowerPoint and AI is embedded into the KLE along with other third-party tools that the university uses for teaching and learning. Microsoft Copilot is the institutional tool available free to staff and students as part of the MS Office 365 suite. Use of other AI tools must consider accessibility and equitable access along with GDPR and data privacy.