Sheffield, United Kingdom Last checked Jul 19, 2026

The University of Sheffield

Independent · Open access · Not an official university page

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Can I use AI for my coursework?Check the applicable scope Do I need to disclose AI use?Check the applicable scope Can I upload sensitive data?Check the applicable scope Which tools can I access?Check the applicable scope

Use in ChatGPT ↗Before you submitAdvice and precautions Record updates ↓

Explore the current record by topic

Coursework

Check the applicable scope

Assignment AI permission varies: check school and module assessment criteria.

Official source ↗

Exams

Check the applicable scope

No university-wide AI-exam permission verified; check the specific examination instructions.

AI disclosure

Check the applicable scope

Permitted AI use may require Acknowledge/Describe/Evidence, or a school-specific alternative.

Official source ↗

Privacy & data

Check the applicable scope

Student guidance advises against personal, private or confidential prompt data; PGR guidance says never upload confidential, proprietary or personally identifiable data.

Official source ↗

Approved tools

Check the applicable scope

Google Gemini is institutionally supported and accessible to students and staff, but access does not grant assessment permission.

Official source ↗

Research & publication

Check the applicable scope

PGR guidance requires responsible research and checking AI information/code and citations; separate publication-disclosure rules are not established by these excerpts.

Official source ↗

Academic integrity

Check the applicable scope

Presenting generated work as your own risks misconduct; disclosure does not cure unpermitted use.

Official source ↗

Teaching guidance

Check the applicable scope

The Common Approach integrates GenAI literacy into undergraduate programmes, while modules retain discipline-specific decisions.

Official source ↗

Security & procurement

Check the applicable scope

Staff productivity AI must comply with data protection; full procurement approval route remains to be verified.

Official source ↗

Do

Check school and module assessment criteria before using GenAI.
Requirement in this scope
Check school and module assessment criteria before using GenAI.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Check school and module assessment criteria before using GenAI.
Original evidence and scope
Check school and module assessment criteria before using GenAI.
coursework:draft-action-1
Taught student study-skills and academic-integrity guidance; assessment permission is set per module and school.
The golden rule: always check your school / department’s guidance and the specific module assessment criteria as the use of GenAI may be specifically prohibited on certain modules or assessments.
Using GenAI ethically and appropriately; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
Follow the required acknowledgement template.
Source guidance
Follow the required acknowledgement template.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Follow the required acknowledgement template.
Original evidence and scope
Follow the required acknowledgement template.
disclosure:draft-action-2
Study-skills acknowledgement guidance; the Acknowledge-Describe-Evidence (ADE) format applies when required by the assessment, while some schools specify their own template.
In assignments where you are sure that you are allowed to use GenAI, you may be asked to provide a full disclosure of how you have done so.
Acknowledge, Describe, Evidence; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
Please note: some schools may use a different template for acknowledging GenAI use.
Acknowledge, Describe, Evidence; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
In postgraduate research, verify AI-generated information, code, and citations.
Source guidance
In postgraduate research, verify AI-generated information, code, and citations.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Verify AI-suggested claims and sources.
Original evidence and scope
Verify AI-suggested claims and sources.
research_publication:draft-action-3
Postgraduate Research (PGR) guidance requires research-integrity compliance and checking AI-generated information/code and references. The retained excerpts in this topic do not establish a separate publication-disclosure rule.
Maintain a critical approach to AI-generated content: Always verify information and/or code generated by AI, recognising its potential for bias and inaccuracies. You should be able to explain and justify any use of generative AI in your research. Also check whether your funding body, if applicable, has a policy on generative AI use.
Using GenAI appropriately / Some practical guidelines for PGRs (also retained in local-original-objects.json#display:scene:the-university-of-sheffield:the-university-of-sheffield-bing-eleventh-v5-05); SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
Fabricated citations: AI tools frequently generate plausible-looking but entirely fictitious references. Every source suggested by AI must be independently verified to exist and to actually contain the claims attributed to it.
FAQ 7: Can I use GenAI for a literature review in my thesis? — Fabricated citations; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗

Don’t

Do not assume access to Gemini means permission in assessment.
Site advice
Do not assume access to Gemini means permission in assessment.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Do not assume access to Gemini means permission in assessment.
Original evidence and scope
Do not assume access to Gemini means permission in assessment.
approved_tools:draft-action-4
Institutional Google Gemini support for students and staff; account access never overrides module-level assessment restrictions.
All students and staff have access to Google Gemini as the institutionally supported GenAI tool. Where possible, Gemini should be used to support learning and teaching activities.
Inclusivity and accessibility; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
The golden rule: always check your school / department’s guidance and the specific module assessment criteria as the use of GenAI may be specifically prohibited on certain modules or assessments.
Using GenAI ethically and appropriately; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
You should not provide personal, private, or confidential information in prompts.
Source guidance
You should not provide personal, private, or confidential information in prompts.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Do not enter private or confidential information into prompts.
Original evidence and scope
Do not enter private or confidential information into prompts.
privacy_data:draft-action-5
Student prompt guidance advises against personal, private or confidential information. PGR guidance prohibits confidential, proprietary or personally identifiable information in any GenAI platform. Productivity guidance separately prohibits sensitive or confidential information in public or unregulated models.
You should not provide any personal, private or confidential information in your prompts.
General Guidance; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗
Do not pass AI-generated work off as your own.
Requirement in this scope
Do not pass AI-generated work off as your own.
Scope
Module and school assessment criteria govern AI permission; the Acknowledge-Describe-Evidence (ADE) statement applies only when requested by your school or module, Gemini access does not grant assessment permission, and PGR/taught rules differ.
Do not pass AI-generated work off as your own.
Original evidence and scope
Do not pass AI-generated work off as your own.
academic_integrity:draft-action-6
Taught Academic Misconduct Policy (Senate-approved 11 December 2024) and student academic-integrity guidance; disciplinary appeal notice triggers in held records are excluded pending primary regulation verification.
A full disclosure of any content produced by GenAI should always be acknowledged in your work. Attempts to pass off content as your own work is counted as academic misconduct and may lead to action being taken against you.
Using GenAI ethically and appropriately; SHA-256 identifies this retained UTF-8 excerpt, not raw HTML/PDF; physical page and original offsets unavailable.
Official university source ↗

AI use questioned?Investigation, possible outcomes and appeal

Tool discovery records: scope pending review

Tool discovery information and cited sources are retained. Current account eligibility, cost, endorsement and assessment permission are not confirmed.

Gemini

Google Gemini

Record updatesLast 90 days · Recorded updates: 2

Updates to this site's reviewed record, not confirmation that the university changed its policy.

2026-10-27Page update
Other records · Page update
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2026-10-26Record maintenance
Other records · Record maintenance
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Reviewed claims

Historical and pending public Claims (8)

These original public records and sources remain traceable. They are excluded from current topics, FAQ, submission and Analysis conclusions and do not establish current permission.

cl-university-of-sheffield-gemini-365 · excluded_pending_review

education and applicable school/module

Original canonical claim retained in public record but excluded from strong conclusions (OVERSTATED: 工具记录的“allowed”需限缩为机构可取得/支持，不能推出评估许可。).

Record history

claim-sheffield-ai-detection-not-used · excluded_pending_review

education and applicable school/module

Original canonical claim retained in public record but excluded from strong conclusions (VERIFIED: 大学官网明确不使用GenAI检测工具。).

Record history

claim-sheffield-productivity-approved-tools-official-business · excluded_pending_review

staff_productivity

Original canonical claim retained in public record but excluded from strong conclusions (UNVERIFIED: 已找到IT总原则，但完整具体批准工具条件尚未逐段证实。).

Record history

claim-sheffield-productivity-ai-optional · excluded_pending_review

staff_productivity

Original canonical claim retained in public record but excluded from strong conclusions (VERIFIED: 这是员工生产力原则，不适用于所有考试。).

Record history

claim-sheffield-gemini-institutionally-supported-education · excluded_pending_review

education and applicable school/module

Original canonical claim retained in public record but excluded from strong conclusions (VERIFIED: Gemini全校支持，但非课程统一许可。).

Record history

claim-sheffield-pgr-thesis-ai-permitted-with-declaration · excluded_pending_review

research_or_thesis

Original canonical claim retained in public record but excluded from strong conclusions (UNVERIFIED: 已核博士论文披露原则，但“允许用于论文写作”的具体限定段落未完整保留。).

Record history

claim-sheffield-student-non-google-ai-it-review · excluded_pending_review

education and applicable school/module

Original canonical claim retained in public record but excluded from strong conclusions (UNVERIFIED: 官方教育原则提到请求流程，需取得具体原文。).

Record history

claim-sheffield-copyright-third-party-material · excluded_pending_review

education and applicable school/module

Original canonical claim retained in public record but excluded from strong conclusions (UNVERIFIED: 仅见版权官网相关段落，尚未直接保留授权句。).

Record history

Official sources

6 official URLs; 9 source attributions and their captured versions retained.

Generative AI and academic integrity

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

Generative AI and academic integrity · 2026-05-23T18:20:00.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

88af9e4429b7a5207e4bac397c87d3552227bc7d3f36b469d63a179acd6387d4

Generative AI and academic integrity · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

4defbbab80f34be3e14426d65d60b92266f0ac28237d993b698320a50735f90c

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Generative Artificial Intelligence (genAI) and Copyright

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

Generative Artificial Intelligence (genAI) and Copyright · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

8aa36c8dc8bdb0a83b2c8760bf93a4693b9bc6d804c8a95adcaa5198e2d3abf8

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Guidance to PGRs on the use of GenAI

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

Guidance to PGRs on the use of GenAI · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9

Guidance to PGRs on the use of GenAI | RPI · 2026-07-15T23:24:43.896Z

Representation unspecified in this historical record; do not assume an original-file hash.

d85ed5a2ef1bb263369110d5b2dfddf2ab6acbbd64d85a3dc3c485fde2849065

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

How to use GenAI for assessment

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

How to use GenAI for assessment · 2026-05-23T18:20:00.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

5bf63f04eeb929a8f8596b6d7f167e3ae522062a7d28082b2c19331e7ddae651

How to use GenAI for assessment · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

d8f1bac0975c6095eb58e7566010f21e269fcf322790bfa135377ab4a877e645

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Principles for generative AI in education

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

Principles for generative AI in education · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Principles for the use of Generative AI for productivity purposes

sheffield.ac.uk

University official source

sheffield.ac.uk

Hash and captured version

Principles for the use of Generative AI for productivity purposes · 2026-05-14T02:13:02.000Z

Representation unspecified in this historical record; do not assume an original-file hash.

f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Record information, JSON & citation

Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.

Claim review state: agent_reviewed
Analysis review state: machine_candidate
Record revision: qs91-100-v6-presentation-r1-20261026
Dataset release: public-release-20260924-002
Correction published: 2026-10-26T06:58:25.418Z
Student snapshot: Not published

Current reviewed JSON · All record history

Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.

This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page.
Full raw HTML/PDF source bytes were not closed-loop archived in the research package; SHA-256 hashes on topic excerpts identify UTF-8 excerpt text only.

Current reviewed JSON

Questions students ask

Can I use AI for my coursework?

Assignment AI permission varies: check school and module assessment criteria.

View evidence →

Do I need to disclose AI use?

Permitted AI use may require Acknowledge/Describe/Evidence, or a school-specific alternative.

View evidence →

Can I upload sensitive data?

Student guidance advises against personal, private or confidential prompt data; PGR guidance says never upload confidential, proprietary or personally identifiable data.

View evidence →

Which tools can I access?

Google Gemini is institutionally supported and accessible to students and staff, but access does not grant assessment permission.

View evidence →

What are the examination rules?

No university-wide AI-exam permission verified; check the specific examination instructions.

View evidence →

What rules apply to research and publication?

PGR guidance requires responsible research and checking AI information/code and citations; separate publication-disclosure rules are not established by these excerpts.

View evidence →

What counts as academic misconduct?

Presenting generated work as your own risks misconduct; disclosure does not cure unpermitted use.

View evidence →

What guidance applies to teaching?

The Common Approach integrates GenAI literacy into undergraduate programmes, while modules retain discipline-specific decisions.

View evidence →

What security and procurement requirements apply?

Staff productivity AI must comply with data protection; full procurement approval route remains to be verified.

View evidence →

When was this record checked?

Record checked: 2026-07-19

Record version →

Which official sources support these rules?

Official source →

Where can I read the full evidence?

19 · Full policy evidence

Full policy evidence →

The University of Sheffield

What would you like to check?

Explore the current record by topic

Coursework

Exams

AI disclosure

Privacy & data

Approved tools

Research & publication

Academic integrity

Teaching guidance

Security & procurement

Do

Don’t

Tool discovery records: scope pending review

Gemini

Google Gemini

Reviewed claims

Official sources

Generative AI and academic integrity

Generative Artificial Intelligence (genAI) and Copyright

Guidance to PGRs on the use of GenAI

How to use GenAI for assessment

Principles for generative AI in education

Principles for the use of Generative AI for productivity purposes

Related university AI policy records

Questions students ask