{"apiVersion":"v1","generatedAt":"2026-05-14T05:23:48.097Z","canonicalUrl":"https://eduaipolicy.org/universities/the-university-of-sheffield","license":"CC-BY-4.0","trackerMetadataLicense":"CC-BY-4.0","sourcePolicy":"Tracker metadata is open licensed. Official source documents, page text, PDFs, and other source materials retain their original rights and terms.","sourceRightsPolicy":"Tracker metadata is open licensed. Official source documents, page text, PDFs, and other source materials retain their original rights and terms.","limitations":["Policy analysis profiles are deterministic summaries of public tracker claims and are not final policy conclusions.","Policy Coverage Score measures breadth of public, source-backed coverage; it is not a policy quality score, strictness score, legal adequacy score, safety score, or institutional compliance score.","This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page."],"citation":{"citationTitle":"The University of Sheffield policy analysis profile","canonicalUrl":"https://eduaipolicy.org/universities/the-university-of-sheffield","publicJsonUrl":"https://eduaipolicy.org/api/public/v1/analysis/universities/the-university-of-sheffield.json","suggestedCitation":"University AI Policy Tracker. \"The University of Sheffield policy analysis profile.\" Version v1. https://eduaipolicy.org/universities/the-university-of-sheffield","sourceRightsPolicy":"Tracker metadata is open licensed. Official source documents, page text, PDFs, and other source materials retain their original rights and terms."},"data":{"schemaVersion":"uapt-policy-analysis-v1","apiVersion":"v1","entityType":"university","entitySlug":"the-university-of-sheffield","entityName":"The University of Sheffield","canonicalUrl":"https://eduaipolicy.org/universities/the-university-of-sheffield","publicJsonUrl":"https://eduaipolicy.org/api/public/v1/analysis/universities/the-university-of-sheffield.json","generatedAt":"2026-05-14T02:13:02.000Z","basedOnClaimIds":["claim-sheffield-ai-detection-not-used","claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-assessment-ade-template","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-common-approach-genai-literacy","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-pgr-ai-use-must-align","claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-productivity-ai-optional","claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-sensitive-data-public-models","claim-sheffield-student-non-google-ai-it-review"],"basedOnSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles","https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","https://sheffield.ac.uk/study-skills/digital/generative-ai/assessment"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.802,"coverageScore":{"score":100,"maxScore":100,"label":"broad_public_coverage","components":[{"key":"policy_presence","label":"Central AI policy or guidance source exists","points":15,"maxPoints":15,"status":"unclear","evidenceClaimIds":["claim-sheffield-ai-detection-not-used","claim-sheffield-pgr-ai-use-must-align","claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-sensitive-data-public-models"],"reviewState":"machine_candidate"},{"key":"academic_integrity","label":"Academic integrity guidance","points":15,"maxPoints":15,"status":"blocked","evidenceClaimIds":["claim-sheffield-pgr-ai-use-must-align","claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-assessment-ade-template"],"reviewState":"machine_candidate"},{"key":"ai_disclosure","label":"AI disclosure guidance","points":15,"maxPoints":15,"status":"required","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-assessment-ade-template"],"reviewState":"machine_candidate"},{"key":"coursework","label":"Coursework guidance","points":10,"maxPoints":10,"status":"restricted","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"reviewState":"machine_candidate"},{"key":"exams","label":"Exam or assessment guidance","points":10,"maxPoints":10,"status":"restricted","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"reviewState":"machine_candidate"},{"key":"privacy_data_entry","label":"Privacy or data-entry guidance","points":15,"maxPoints":15,"status":"blocked","evidenceClaimIds":["claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-productivity-sensitive-data-public-models"],"reviewState":"machine_candidate"},{"key":"approved_tools","label":"Approved tools, procurement, or licensed tools","points":10,"maxPoints":10,"status":"restricted","evidenceClaimIds":["claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-student-non-google-ai-it-review"],"reviewState":"machine_candidate"},{"key":"teaching_guidance","label":"Teaching or research guidance","points":10,"maxPoints":10,"status":"recommended","evidenceClaimIds":["claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"reviewState":"machine_candidate"}],"reviewState":"machine_candidate","limitations":["Policy Coverage Score measures breadth of public, source-backed coverage; it is not a policy quality score.","This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page."]},"dimensions":[{"key":"policy_presence","label":"Policy presence","status":"unclear","normalizedValue":"genai_detection_tools_not_used_due_to_error_rate_concerns","summary":"The University of Sheffield has 5 source-backed public claims for policy presence; deterministic analysis status: unclear.","explanation":"Whether the public record contains official AI policy or guidance sources. This unclear status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-ai-detection-not-used","claim-sheffield-pgr-ai-use-must-align","claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-sensitive-data-public-models"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.816,"evidenceCount":5,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-ai-detection-not-used","sourceUrl":"https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","sourceLanguage":"en","evidenceSnippet":"GenAI detection tools are not used at the University of Sheffield. This is due to concerns over their error rates and the potential for both false positives and false negatives when scanning for potential use of GenAI.","sourceSnapshotHash":"4defbbab80f34be3e14426d65d60b92266f0ac28237d993b698320a50735f90c","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-ai-use-must-align","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"PGRs, as researchers, produce original knowledge for an assessment (thesis and viva) that leads to the PhD, and as such, you must be mindful of the principles of research integrity and academic integrity, and your use of generative AI must align with the University's expectations for responsible research and academic integrity.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-sensitive-data-no-upload","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Researchers must ensure that confidential, proprietary, or personally identifiable information is never uploaded to any GenAI platform.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-approved-tools-official-business","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"Only University-approved AI tools should be used for official University business. All staff have access to Google Gemini as the institutionally-supported GenAI tool.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-sensitive-data-public-models","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"All use of AI must comply with GDPR and the University's data protection policies. Sensitive or confidential information must not be entered into public or unregulated AI models.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"}]},{"key":"ai_disclosure","label":"AI disclosure","status":"required","normalizedValue":"genai_content_disclosure_required_passing_off_counts_academic_misconduct","summary":"The University of Sheffield has 3 source-backed public claims for ai disclosure; deterministic analysis status: required.","explanation":"Whether public guidance addresses disclosure, acknowledgement, citation, or declaration of AI use. This required status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-assessment-ade-template"],"evidenceSourceUrls":["https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","https://sheffield.ac.uk/study-skills/digital/generative-ai/assessment"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.788,"evidenceCount":3,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-ai-output-disclosure-academic-misconduct","sourceUrl":"https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","sourceLanguage":"en","evidenceSnippet":"A full disclosure of any content produced by GenAI should always be acknowledged in your work. Attempts to pass off content as your own work is counted as academic misconduct and may lead to action being taken against you.","sourceSnapshotHash":"4defbbab80f34be3e14426d65d60b92266f0ac28237d993b698320a50735f90c","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-thesis-ai-permitted-with-declaration","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Yes, students are permitted to make use of generative AI tools in their thesis writing processes. You should declare your use of GenAI tools and take full responsibility for the content of your submitted thesis.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-assessment-ade-template","sourceUrl":"https://sheffield.ac.uk/study-skills/digital/generative-ai/assessment","sourceLanguage":"en","evidenceSnippet":"In assignments where you are sure that you are allowed to use GenAI, you may be asked to provide a full disclosure of how you have done so. You can provide this information by completing an Acknowledge, Describe, Evidence template.","sourceSnapshotHash":"d8f1bac0975c6095eb58e7566010f21e269fcf322790bfa135377ab4a877e645","reviewState":"agent_reviewed"}]},{"key":"coursework","label":"Coursework","status":"restricted","normalizedValue":"genai_content_disclosure_required_passing_off_counts_academic_misconduct","summary":"The University of Sheffield has 5 source-backed public claims for coursework; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses coursework, assignments, syllabi, papers, homework, or submitted work. This restricted status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles","https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.802,"evidenceCount":5,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-ai-output-disclosure-academic-misconduct","sourceUrl":"https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","sourceLanguage":"en","evidenceSnippet":"A full disclosure of any content produced by GenAI should always be acknowledged in your work. 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This technology is intended to be a supportive resource, not a mandatory requirement for any role.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-gemini-institutionally-supported-education","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"All students and staff have access to Google Gemini as the institutionally supported GenAI tool. Where possible, Gemini should be used to support learning and teaching activities.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-common-approach-genai-literacy","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"The University has developed a Common Approach to ensure every undergraduate programme integrates GenAI literacy through structured teaching activities and formal assessment, while providing clarity to staff and students about acceptable AI use across all assessments.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]},{"key":"exams","label":"Exams","status":"restricted","normalizedValue":"genai_content_disclosure_required_passing_off_counts_academic_misconduct","summary":"The University of Sheffield has 5 source-backed public claims for exams; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses exams, tests, quizzes, or examination conditions. This restricted status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-ai-output-disclosure-academic-misconduct","claim-sheffield-check-module-guidance-before-assessment-ai","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles","https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.802,"evidenceCount":5,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-ai-output-disclosure-academic-misconduct","sourceUrl":"https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","sourceLanguage":"en","evidenceSnippet":"A full disclosure of any content produced by GenAI should always be acknowledged in your work. Attempts to pass off content as your own work is counted as academic misconduct and may lead to action being taken against you.","sourceSnapshotHash":"4defbbab80f34be3e14426d65d60b92266f0ac28237d993b698320a50735f90c","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-check-module-guidance-before-assessment-ai","sourceUrl":"https://sheffield.ac.uk/study-skills/assessment/academic-integrity/ai-and-academic-integrity","sourceLanguage":"en","evidenceSnippet":"The golden rule: always check your school / department guidance and the specific module assessment criteria as the use of GenAI may be specifically prohibited on certain modules or assessments.","sourceSnapshotHash":"4defbbab80f34be3e14426d65d60b92266f0ac28237d993b698320a50735f90c","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-ai-optional","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"The use of GenAI, except where your team may have adopted use for specific tasks, is optional. 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Where possible, Gemini should be used to support learning and teaching activities.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-common-approach-genai-literacy","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"The University has developed a Common Approach to ensure every undergraduate programme integrates GenAI literacy through structured teaching activities and formal assessment, while providing clarity to staff and students about acceptable AI use across all assessments.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]},{"key":"privacy_data_entry","label":"Privacy and data entry","status":"blocked","normalizedValue":"researchers_must_not_upload_confidential_proprietary_or_identifiable_information_to_genai","summary":"The University of Sheffield has 2 source-backed public claims for privacy and data entry; deterministic analysis status: blocked.","explanation":"Whether public guidance addresses personal, confidential, sensitive, regulated, or student data entry into AI tools. This blocked status was derived from claim type, normalized value, and keyword rules over 2 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-productivity-sensitive-data-public-models"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.816,"evidenceCount":2,"sourceCount":2,"basis":[{"claimId":"claim-sheffield-pgr-sensitive-data-no-upload","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Researchers must ensure that confidential, proprietary, or personally identifiable information is never uploaded to any GenAI platform.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-sensitive-data-public-models","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"All use of AI must comply with GDPR and the University's data protection policies. Sensitive or confidential information must not be entered into public or unregulated AI models.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"}]},{"key":"academic_integrity","label":"Academic integrity","status":"blocked","normalizedValue":"pgr_genai_use_must_align_responsible_research_academic_integrity_expectations","summary":"The University of Sheffield has 5 source-backed public claims for academic integrity; deterministic analysis status: blocked.","explanation":"Whether public guidance connects AI use to academic integrity, misconduct, dishonesty, plagiarism, or cheating rules. This blocked status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. 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You should declare your use of GenAI tools and take full responsibility for the content of your submitted thesis.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-assessment-ade-template","sourceUrl":"https://sheffield.ac.uk/study-skills/digital/generative-ai/assessment","sourceLanguage":"en","evidenceSnippet":"In assignments where you are sure that you are allowed to use GenAI, you may be asked to provide a full disclosure of how you have done so. You can provide this information by completing an Acknowledge, Describe, Evidence template.","sourceSnapshotHash":"d8f1bac0975c6095eb58e7566010f21e269fcf322790bfa135377ab4a877e645","reviewState":"agent_reviewed"}]},{"key":"approved_tools","label":"Approved tools","status":"restricted","normalizedValue":"official_university_business_uses_university_approved_ai_tools","summary":"The University of Sheffield has 5 source-backed public claims for approved tools; deterministic analysis status: restricted.","explanation":"Whether public guidance identifies institutionally approved, licensed, procured, or enterprise AI tools. This restricted status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-pgr-thesis-ai-permitted-with-declaration","claim-sheffield-student-non-google-ai-it-review"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles","https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.794,"evidenceCount":5,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-productivity-approved-tools-official-business","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"Only University-approved AI tools should be used for official University business. All staff have access to Google Gemini as the institutionally-supported GenAI tool.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-ai-optional","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"The use of GenAI, except where your team may have adopted use for specific tasks, is optional. This technology is intended to be a supportive resource, not a mandatory requirement for any role.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-gemini-institutionally-supported-education","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"All students and staff have access to Google Gemini as the institutionally supported GenAI tool. Where possible, Gemini should be used to support learning and teaching activities.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-thesis-ai-permitted-with-declaration","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Yes, students are permitted to make use of generative AI tools in their thesis writing processes. You should declare your use of GenAI tools and take full responsibility for the content of your submitted thesis.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-student-non-google-ai-it-review","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"Where tools other than Google Suite are made available to students on a use case basis, the New IT Solution Request Process has been followed to ensure they comply with data protection and information security policies.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]},{"key":"named_ai_services","label":"Named AI services","status":"restricted","normalizedValue":"researchers_must_not_upload_confidential_proprietary_or_identifiable_information_to_genai","summary":"The University of Sheffield has 5 source-backed public claims for named ai services; deterministic analysis status: restricted.","explanation":"Whether public guidance names AI services such as ChatGPT, Copilot, Claude, Gemini, Grammarly, or DeepSeek. This restricted status was derived from claim type, normalized value, and keyword rules over 5 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-productivity-sensitive-data-public-models","claim-sheffield-productivity-ai-optional","claim-sheffield-gemini-institutionally-supported-education"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles","https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.811,"evidenceCount":5,"sourceCount":3,"basis":[{"claimId":"claim-sheffield-pgr-sensitive-data-no-upload","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Researchers must ensure that confidential, proprietary, or personally identifiable information is never uploaded to any GenAI platform.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-approved-tools-official-business","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"Only University-approved AI tools should be used for official University business. All staff have access to Google Gemini as the institutionally-supported GenAI tool.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-sensitive-data-public-models","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"All use of AI must comply with GDPR and the University's data protection policies. Sensitive or confidential information must not be entered into public or unregulated AI models.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-productivity-ai-optional","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"The use of GenAI, except where your team may have adopted use for specific tasks, is optional. This technology is intended to be a supportive resource, not a mandatory requirement for any role.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-gemini-institutionally-supported-education","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"All students and staff have access to Google Gemini as the institutionally supported GenAI tool. Where possible, Gemini should be used to support learning and teaching activities.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]},{"key":"teaching_guidance","label":"Teaching guidance","status":"recommended","normalizedValue":"google_gemini_institutionally_supported_genai_tool_for_learning_and_teaching","summary":"The University of Sheffield has 2 source-backed public claims for teaching guidance; deterministic analysis status: recommended.","explanation":"Whether public guidance addresses instructors, teaching, classroom policy, assessment design, or syllabus language. This recommended status was derived from claim type, normalized value, and keyword rules over 2 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-gemini-institutionally-supported-education","claim-sheffield-common-approach-genai-literacy"],"evidenceSourceUrls":["https://sheffield.ac.uk/our-education/ai-principles"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.795,"evidenceCount":2,"sourceCount":1,"basis":[{"claimId":"claim-sheffield-gemini-institutionally-supported-education","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"All students and staff have access to Google Gemini as the institutionally supported GenAI tool. Where possible, Gemini should be used to support learning and teaching activities.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-common-approach-genai-literacy","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"The University has developed a Common Approach to ensure every undergraduate programme integrates GenAI literacy through structured teaching activities and formal assessment, while providing clarity to staff and students about acceptable AI use across all assessments.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]},{"key":"research_guidance","label":"Research guidance","status":"restricted","normalizedValue":"pgr_genai_use_must_align_responsible_research_academic_integrity_expectations","summary":"The University of Sheffield has 3 source-backed public claims for research guidance; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses research use, publication ethics, research data, grants, or human-subjects compliance. This restricted status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-pgr-ai-use-must-align","claim-sheffield-pgr-sensitive-data-no-upload","claim-sheffield-pgr-thesis-ai-permitted-with-declaration"],"evidenceSourceUrls":["https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.805,"evidenceCount":3,"sourceCount":1,"basis":[{"claimId":"claim-sheffield-pgr-ai-use-must-align","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"PGRs, as researchers, produce original knowledge for an assessment (thesis and viva) that leads to the PhD, and as such, you must be mindful of the principles of research integrity and academic integrity, and your use of generative AI must align with the University's expectations for responsible research and academic integrity.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-sensitive-data-no-upload","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Researchers must ensure that confidential, proprietary, or personally identifiable information is never uploaded to any GenAI platform.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-pgr-thesis-ai-permitted-with-declaration","sourceUrl":"https://sheffield.ac.uk/rpi/pgr/guidance-pgrs-use-genai","sourceLanguage":"en","evidenceSnippet":"Yes, students are permitted to make use of generative AI tools in their thesis writing processes. You should declare your use of GenAI tools and take full responsibility for the content of your submitted thesis.","sourceSnapshotHash":"5121cdd790a5d215a8d0c61f4844ac464eda97aebe81d356c06f4527e47407f9","reviewState":"agent_reviewed"}]},{"key":"security_procurement","label":"Security and procurement","status":"restricted","normalizedValue":"official_university_business_uses_university_approved_ai_tools","summary":"The University of Sheffield has 2 source-backed public claims for security and procurement; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses security review, procurement, vendor approval, risk assessment, authentication, SSO, or licensing. This restricted status was derived from claim type, normalized value, and keyword rules over 2 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-sheffield-productivity-approved-tools-official-business","claim-sheffield-student-non-google-ai-it-review"],"evidenceSourceUrls":["https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","https://sheffield.ac.uk/our-education/ai-principles"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.791,"evidenceCount":2,"sourceCount":2,"basis":[{"claimId":"claim-sheffield-productivity-approved-tools-official-business","sourceUrl":"https://sheffield.ac.uk/it-services/generative-ai-principles-productivity","sourceLanguage":"en","evidenceSnippet":"Only University-approved AI tools should be used for official University business. All staff have access to Google Gemini as the institutionally-supported GenAI tool.","sourceSnapshotHash":"f4c294ec78b016fe8c3ac74538c025d45900833dc63ffa92199c56479364a160","reviewState":"agent_reviewed"},{"claimId":"claim-sheffield-student-non-google-ai-it-review","sourceUrl":"https://sheffield.ac.uk/our-education/ai-principles","sourceLanguage":"en","evidenceSnippet":"Where tools other than Google Suite are made available to students on a use case basis, the New IT Solution Request Process has been followed to ensure they comply with data protection and information security policies.","sourceSnapshotHash":"a02a017bb4341d37a5bf5109289b9fbcf985971ef4436b00475867d4a3671d35","reviewState":"agent_reviewed"}]}],"limitations":["Policy analysis profiles are deterministic summaries of public tracker claims and are not final policy conclusions.","Policy Coverage Score measures breadth of public, source-backed coverage; it is not a policy quality score, strictness score, legal adequacy score, safety score, or institutional compliance score.","This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page."],"suggestedCitation":"University AI Policy Tracker. \"The University of Sheffield policy analysis profile.\" Version v1. https://eduaipolicy.org/universities/the-university-of-sheffield"}}