University AI Policy Tracker
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Utrecht, Netherlands

Utrecht University

RankingQS World University Rankings 2026: =103UpdatedMay 23, 2026

Reviewed policy snapshot

Utrecht University uses a student AI index and allow-listing approach, with separate privacy conditions for students, employees, and researchers.

Do

  • Confirm data-protection compliance before using GenAI in research.
  • Check account and data-protection conditions before using an AI tool.
  • Check whether the tool is allow-listed under the current framework.

Don't

  • Do not use personal or sensitive research data as GenAI input without that confirmation.
  • Do not use a UU student email for external AI verification or upload sensitive research data without a lawful basis.
  • Do not treat an unreviewed tool as university-approved.

Audience

For researchers · Research and publication

Reviewed material is available for this audience.

Coursework & assignments

Conditional

Utrecht's five-level student AI index lets teachers choose how AI may be used for a course or specific assignment.

Scope: Mixed scopeAssignment
Reviewed evidence & official sources

Reviewed evidence

Utrecht University uses an AI index for students as a five-level scale for how AI may be used, with teachers able to choose levels for a course or specific assignments.
Agent reviewed
In education, we are working with the AI index. That is a 5-level scale indicating to what extent or how you may use generative AI or, for example, AI for data analysis etc. The teacher can choose from the 5 levels of AI use within the course as a whole, but can also choose to select different levels for specific assignments.

Official sources

Exams & assessment

Not mentioned in reviewed sources

No exam-specific student rule is included in this snapshot.

Scope: Mixed scope
Reviewed evidence & official sources

No reviewed evidence is included in this dimension.

Disclosure & citation

Not mentioned in reviewed sources

No source-backed disclosure instruction is included in this snapshot.

Scope: Mixed scopeAssignmentResearch
Reviewed evidence & official sources

No reviewed evidence is included in this dimension.

Privacy & sensitive data

Restricted

Utrecht tells students not to use a UU student email for external AI-tool accounts and tells researchers to avoid personal or sensitive data unless data-protection law is respected.

Scope: Mixed scopeAssignmentResearch
Reviewed evidence & official sources

Reviewed evidence

Utrecht University tells students not to use a UU student email address for AI-tool verification or account creation and notes that teachers cannot force students to create an AI-tool account while UU lacks secure AI tools.
Agent reviewed
Do not enter your UU student email-address for verification purposes or to create an account. Be aware that free actually means that you are paying with your data. A teacher cannot force you to create an account in an AI tool because we cannot yet offer secure AI tools from the UU.
Utrecht University's researcher guidance says personal or sensitive data should not be used as GenAI input unless the user is certain data protection law is respected.
Agent reviewed
Do not use any personal or sensitive data as input when using GenAI tools, unless you are certain that the data protection law is respected. Many risks pertaining to GenAI are not immediately visible. In many cases, it is necessary to assess the impact of your use of GenAI on data protection and privacy.

University-provided AI tools

Conditional

Utrecht says AI tools should be allow-listed under an AI assessment framework, so a tool list is conditional rather than blanket permission.

Scope: Mixed scopeProvision ≠ coursework permission
Reviewed evidence & official sources

Reviewed evidence

Official sources

Research & publication

Restricted

Utrecht researcher guidance says personal or sensitive data should not be used as GenAI input unless the researcher is certain data-protection law is respected.

Scope: Mixed scopeResearch
Reviewed evidence & official sources

Reviewed evidence

Utrecht University's researcher guidance says personal or sensitive data should not be used as GenAI input unless the user is certain data protection law is respected.
Agent reviewed
Do not use any personal or sensitive data as input when using GenAI tools, unless you are certain that the data protection law is respected. Many risks pertaining to GenAI are not immediately visible. In many cases, it is necessary to assess the impact of your use of GenAI on data protection and privacy.

Official sources

Reviewed record

Reviewed claims

9 reviewed claims

Coursework & assignments1 reviewed claim

Ai Tool Treatment

Utrecht University uses an AI index for students as a five-level scale for how AI may be used, with teachers able to choose levels for a course or specific assignments.

Review: Agent reviewedConfidence93%

Normalized value: student AI index levels set by course or assignment

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
In education, we are working with the AI index. That is a 5-level scale indicating to what extent or how you may use generative AI or, for example, AI for data analysis etc. The teacher can choose from the 5 levels of AI use within the course as a whole, but can also choose to select different levels for specific assignments.

Localized display only

The AI index is a five-level scale for AI use, and teachers can set levels for a whole course or specific assignments.

Source language
English (en)
Snapshot hash
40924ad1…
Retrieved
May 14, 2026
Evidence locator
AI index for students

Privacy & sensitive data2 reviewed claims

Privacy

Utrecht University tells students not to use a UU student email address for AI-tool verification or account creation and notes that teachers cannot force students to create an AI-tool account while UU lacks secure AI tools.

Review: Agent reviewedConfidence92%

Normalized value: student AI accounts should not use UU email for external tools

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
Do not enter your UU student email-address for verification purposes or to create an account. Be aware that free actually means that you are paying with your data. A teacher cannot force you to create an account in an AI tool because we cannot yet offer secure AI tools from the UU.

Localized display only

For students, Utrecht says not to use a UU student email address for external AI-tool accounts and says teachers cannot force AI-tool account creation while UU lacks secure AI tools.

Source language
English (en)
Snapshot hash
f51ecf39…
Retrieved
May 14, 2026
Evidence locator
Free student subscriptions to AI tools

Research

Utrecht University's researcher guidance says personal or sensitive data should not be used as GenAI input unless the user is certain data protection law is respected.

Review: Agent reviewedConfidence92%

Normalized value: research GenAI input should avoid personal or sensitive data unless data protection law is respected

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
Do not use any personal or sensitive data as input when using GenAI tools, unless you are certain that the data protection law is respected. Many risks pertaining to GenAI are not immediately visible. In many cases, it is necessary to assess the impact of your use of GenAI on data protection and privacy.

Localized display only

For researchers, Utrecht says not to use personal or sensitive data in GenAI tools unless data protection law is respected, and says privacy impacts may need assessment.

Source language
English (en)
Snapshot hash
5b6e9fe5…
Retrieved
May 14, 2026
Evidence locator
Tips on protecting privacy and data security

University-provided AI tools1 reviewed claim

Procurement

Utrecht University says AI tools should be allow-listed according to an AI assessment framework.

Review: Agent reviewedConfidence90%

Normalized value: Utrecht University says AI tools should be allow-listed according to an AI assessment framework.

Last checked
May 23, 2026
Last changed
May 23, 2026

Original evidence

Evidence 1
Allow-listing of AI tools in accordance with an AI assessment framework.
Source language
English (en)
Snapshot hash
a998d39e…
Retrieved
May 23, 2026
Evidence locator
AI tools section

Additional reviewed claims5 reviewed claims

Source Status

Utrecht University publishes an institutional AI Policy that is endorsed by the Executive Board and University Council and frames Responsible AI across AI systems and tools, not only generative AI.

Review: Agent reviewedConfidence94%

Normalized value: central institutional AI policy page

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
This institutional AI policy is being endorsed by the Executive Board and the University Council and will be shaped based on legal frameworks, UU frameworks and our academic values. At UU we use the term Responsible AI by which we mean the ethical and responsible application of AI systems and tools. This is not limited to Generative AI but applies to all forms of AI.

Localized display only

Utrecht University describes an institutional AI policy endorsed by its Executive Board and University Council and defines Responsible AI across AI systems and tools.

Source language
English (en)
Snapshot hash
d3db7180…
Retrieved
May 14, 2026
Evidence locator
About the central AI Policy

Security Review

For employees, Utrecht University says it is not permitted to create an AI-tool account using a UU email address or SolisID unless the AI system or tool is university supplied and considered safe.

Review: Agent reviewedConfidence94%

Normalized value: employee AI tool accounts require university supplied safe tool exception for UU credentials

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
It is not permitted to create an AI-tool account using your UU email address or SolisID unless the AI system or tool is supplied by the university and considered safe.

Localized display only

Employees may not use UU email or SolisID to create an AI-tool account unless the university supplies the AI system or tool and considers it safe.

Source language
English (en)
Snapshot hash
05462c04…
Retrieved
May 14, 2026
Evidence locator
Employees

Teaching

Utrecht University's teacher AI Policy guidance says AI use in education must be ethical and legally compliant while the university retains human-in-the-loop freedom of action.

Review: Agent reviewedConfidence91%

Normalized value: teacher guidance emphasizes responsible legal human-in-the-loop use

Last checked
May 14, 2026
Last changed
May 14, 2026

Original evidence

Evidence 1
However, the use of AI systems and tools must be ethical and legally compliant, while we as a university and as humans-in-the-loop retain our own freedom of action. We want to exploit opportunities of AI and mitigate the risks.

Localized display only

The teacher guidance frames AI use around ethical, legal, human-in-the-loop use while exploiting opportunities and mitigating risks.

Source language
English (en)
Snapshot hash
70586afe…
Retrieved
May 14, 2026
Evidence locator
Teachers and educational support staff

Teaching

Utrecht University says its AI roadmap is based on Responsible AI principles and is updated regularly.

Review: Agent reviewedConfidence90%

Normalized value: Utrecht University says its AI roadmap is based on Responsible AI principles and is updated regularly.

Last checked
May 23, 2026
Last changed
May 23, 2026

Original evidence

Evidence 1
The AI roadmap is based on Responsible AI principles and is updated with some regularity.
Source language
English (en)
Snapshot hash
a998d39e…
Retrieved
May 23, 2026
Evidence locator
roadmap section

Teaching

Utrecht University says its AI policy considers whether and under what conditions AI contributes to academic education.

Review: Agent reviewedConfidence90%

Normalized value: Utrecht University says its AI policy considers whether and under what conditions AI contributes to academic education.

Last checked
May 23, 2026
Last changed
May 23, 2026

Original evidence

Evidence 1
AI policy does not focus exclusively on the question can we use AI but on the broader considerations.
Source language
English (en)
Snapshot hash
a998d39e…
Retrieved
May 23, 2026
Evidence locator
policy focus section

Source record

Official sources

7 sources

Record information, JSON & citation
Reviewagent reviewedConfidence94%Snapshot statusstrongSnapshot hash7bf8c2a2…JSONPublic JSON

Citation: University AI Policy Tracker. "Utrecht University AI Policy Tracker record." Last checked May 23, 2026. https://eduaipolicy.org/universities/utrecht-university

Original university source language remains canonical. This tracker is not an official university statement.

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