Coursework & Assessment
Governed by AI Index
Utrecht University uses a 5-level AI index assigned per course or assignment; instructors determine whether AI is allowed, prohibited, or required.
Utrecht, Netherlands Last checked
Utrecht University
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Utrecht University
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Exams & In-Person Assessment
Fraud Rules Apply
University regulations describe cheating during an exam as fraud and a person who provides an opportunity to cheat as an accomplice.
AI Disclosure & Declarations
Level-Based Statement
The AI index mandates transparency requirements per level, including model disclosure statements, tool descriptions, and prompt logbooks where applicable.
Privacy & Data Protection
No UU Email for AI
Students are strictly instructed not to use their university email address to register for third-party commercial AI services or free student trials.
Approved AI Tools
UU AI-Chat Available
Utrecht University says all its students can use UU AI-chat free of charge and without usage limits.
Research & Authorship
Data Security Caution
The retained guidance says data entered into some generative AI tools may be used by model developers to train and improve models.
More reviewed record topics
Academic Integrity
Plagiarism Penalties
University regulations define plagiarism as copying data or parts of text from others in a thesis or paper without citing the source.
Teaching Practice
Responsible AI Principles
Teaching practice is informed by Utrecht University's initial framework and ethical code of conduct for educational AI; blanket bans on commercial account creation or purchasing remain an unverified policy gap.
Security & Procurement
Allow-Listing Process
Utrecht University evaluates institutional data flows before deploying tools like UU AI-Chat; formal AI Veritas audits for every third-party software package remain an unverified policy gap.
Before you submit
Do
- Check the assigned AI index level (1 to 5) for each course and assignment before using any AI tool.
- Submit required AI disclosure statements and maintain prompt logbooks where stipulated by the AI index.
Don’t
- Do not use your Utrecht University email address to register for commercial AI tools or free trials.
- Do not cheat during an examination or provide another person with an opportunity to cheat.
Tool discovery records: scope pending review
Tool discovery information and cited sources are retained. Current account eligibility, cost, endorsement and assessment permission are not confirmed.
Record updates
Updates to this site's reviewed record, not confirmation that the university changed its policy.
Other records · Page update
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Reviewed claims
9
Teaching 3 reviewed claims
Utrecht University's teacher AI Policy guidance says AI use in education must be ethical and legally compliant while the university retains human-in-the-loop freedom of action.
Reviewed
Last checked
Original evidence
Evidence 1However, the use of AI systems and tools must be ethical and legally compliant, while we as a university and as humans-in-the-loop retain our own freedom of action. We want to exploit opportunities of AI and mitigate the risks.Localized display only
The teacher guidance frames AI use around ethical, legal, human-in-the-loop use while exploiting opportunities and mitigating risks.
Evidence locator: Teachers and educational support staff
Utrecht University says its AI roadmap is based on Responsible AI principles and is updated regularly.
Reviewed
Last checked
Original evidence
Evidence 1The AI roadmap is based on Responsible AI principles and is updated with some regularity.Evidence locator: roadmap section
Utrecht University says its AI policy considers whether and under what conditions AI contributes to academic education.
Reviewed
Last checked
Original evidence
Evidence 1AI policy does not focus exclusively on the question can we use AI but on the broader considerations.Evidence locator: policy focus section
Privacy 1 reviewed claim
Utrecht University tells students not to use a UU student email address for AI-tool verification or account creation and notes that teachers cannot force students to create an AI-tool account while UU lacks secure AI tools.
Reviewed
Last checked
Original evidence
Evidence 1Do not enter your UU student email-address for verification purposes or to create an account. Be aware that free actually means that you are paying with your data. A teacher cannot force you to create an account in an AI tool because we cannot yet offer secure AI tools from the UU.Localized display only
For students, Utrecht says not to use a UU student email address for external AI-tool accounts and says teachers cannot force AI-tool account creation while UU lacks secure AI tools.
Evidence locator: Free student subscriptions to AI tools
Security Review 1 reviewed claim
For employees, Utrecht University says it is not permitted to create an AI-tool account using a UU email address or SolisID unless the AI system or tool is university supplied and considered safe.
Reviewed
Last checked
Original evidence
Evidence 1It is not permitted to create an AI-tool account using your UU email address or SolisID unless the AI system or tool is supplied by the university and considered safe.Localized display only
Employees may not use UU email or SolisID to create an AI-tool account unless the university supplies the AI system or tool and considers it safe.
Evidence locator: Employees
Research 1 reviewed claim
Utrecht University's researcher guidance says personal or sensitive data should not be used as GenAI input unless the user is certain data protection law is respected.
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Last checked
Original evidence
Evidence 1Do not use any personal or sensitive data as input when using GenAI tools, unless you are certain that the data protection law is respected. Many risks pertaining to GenAI are not immediately visible. In many cases, it is necessary to assess the impact of your use of GenAI on data protection and privacy.Localized display only
For researchers, Utrecht says not to use personal or sensitive data in GenAI tools unless data protection law is respected, and says privacy impacts may need assessment.
Evidence locator: Tips on protecting privacy and data security
AI tool use 1 reviewed claim
Utrecht University uses an AI index for students as a five-level scale for how AI may be used, with teachers able to choose levels for a course or specific assignments.
Reviewed
Last checked
Original evidence
Evidence 1In education, we are working with the AI index. That is a 5-level scale indicating to what extent or how you may use generative AI or, for example, AI for data analysis etc. The teacher can choose from the 5 levels of AI use within the course as a whole, but can also choose to select different levels for specific assignments.Localized display only
The AI index is a five-level scale for AI use, and teachers can set levels for a whole course or specific assignments.
Evidence locator: AI index for students
Procurement 1 reviewed claim
Utrecht University says AI tools should be allow-listed according to an AI assessment framework.
Reviewed
Last checked
Original evidence
Evidence 1Allow-listing of AI tools in accordance with an AI assessment framework.Evidence locator: AI tools section
Source Status 1 reviewed claim
Utrecht University publishes an institutional AI Policy that is endorsed by the Executive Board and University Council and frames Responsible AI across AI systems and tools, not only generative AI.
Reviewed
Last checked
Original evidence
Evidence 1This institutional AI policy is being endorsed by the Executive Board and the University Council and will be shaped based on legal frameworks, UU frameworks and our academic values. At UU we use the term Responsible AI by which we mean the ethical and responsible application of AI systems and tools. This is not limited to Generative AI but applies to all forms of AI.Localized display only
Utrecht University describes an institutional AI policy endorsed by its Executive Board and University Council and defines Responsible AI across AI systems and tools.
Evidence locator: About the central AI Policy
Official sources
6 official URLs; 7 source attributions and their captured versions retained.
AI index for students
www.uu.nl
University official source
uu.nl
Hash and captured version
AI index for students · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
40924ad17b0105194d875f42dbab9ce4d834d67d239cae32fb5039424a6252a7
Hashes identify a captured version; they do not establish current policy or review approval.
AI Policy
www.uu.nl
University official source
uu.nl
Hash and captured version
AI Policy · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
d3db7180d3d8adb4bf6e2abefda459bd20960452fd8932c3018a7e7f9b719483
Hashes identify a captured version; they do not establish current policy or review approval.
Conditions of use of AI tools by students
www.uu.nl
University official source
uu.nl
Hash and captured version
Conditions of use of AI tools by students · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
f51ecf39e9973f15e4057fef99c5e170510fa8b10e03f58be1d934266da7245b
Hashes identify a captured version; they do not establish current policy or review approval.
Employees
www.uu.nl
University official source
uu.nl
Hash and captured version
Employees · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
05462c04bde3883385773919370e1a7564be7f8d39c3f5290e1c2940d4633be1
Hashes identify a captured version; they do not establish current policy or review approval.
Risks and limitations
www.uu.nl
University official source
uu.nl
Hash and captured version
Risks and limitations · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
5b6e9fe5ccc2973699356533d4d4ce447953f182e924866ece6cb6ac13393263
Hashes identify a captured version; they do not establish current policy or review approval.
Teachers and educational support staff
www.uu.nl
University official source
uu.nl
Hash and captured version
Teachers and educational support staff · 2026-05-14T04:08:07.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
70586afe8393c2b0d76ab322b3cee8b764aa31bddcf4ce170444204055008dfe
Teachers and educational support staff - AI Policy · 2026-05-23T18:20:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
a998d39e74207e3df88c4c9b498aed8686e9ca831126d73329da1824efead112
Hashes identify a captured version; they do not establish current policy or review approval.
Explore
Related university AI policy records
4 records
Record information, JSON & citation
Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.
- Claim review state
- agent_reviewed
- Analysis review state
- machine_candidate
- Record revision
- v6-qs101-120-presentation-20261028
- Dataset release
- public-release-20260924-002
- Correction published
- Student snapshot
- Pending independent agent review; not an approved snapshot
Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.
- Formal investigation workflows, sanction outcome schedules, and appeal procedures under Utrecht examination regulations are not fully evidenced by the general plagiarism definition.
Questions students ask
Questions students ask
Can I use AI for my coursework?
Utrecht University uses a 5-level AI index assigned per course or assignment; instructors determine whether AI is allowed, prohibited, or required.
View evidence →Do I need to disclose AI use?
The AI index mandates transparency requirements per level, including model disclosure statements, tool descriptions, and prompt logbooks where applicable.
View evidence →Can I upload sensitive data?
Students are strictly instructed not to use their university email address to register for third-party commercial AI services or free student trials.
View evidence →Which tools can I access?
Utrecht University says all its students can use UU AI-chat free of charge and without usage limits.
View evidence →What are the examination rules?
University regulations describe cheating during an exam as fraud and a person who provides an opportunity to cheat as an accomplice.
View evidence →What rules apply to research and publication?
The retained guidance says data entered into some generative AI tools may be used by model developers to train and improve models.
View evidence →What counts as academic misconduct?
University regulations define plagiarism as copying data or parts of text from others in a thesis or paper without citing the source.
View evidence →What guidance applies to teaching?
Teaching practice is informed by Utrecht University's initial framework and ethical code of conduct for educational AI; blanket bans on commercial account creation or purchasing remain an unverified policy gap.
View evidence →What security and procurement requirements apply?
Utrecht University evaluates institutional data flows before deploying tools like UU AI-Chat; formal AI Veritas audits for every third-party software package remain an unverified policy gap.
View evidence →