University of California, Los Angeles (UCLA)

• Instructors are encouraged to clarify and communicate expectations to students • Consider incorporating academic integrity policies into your syllabus Dear Colleagues:

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 169–171; characters 1900–2069; excerpt offset 0–169

• Consider incorporating academic integrity policies into your syllabus Dear Colleagues: Increasingly widespread availability of artificial intelligence tools such as Open AI’s ChatGPT poses challenges and opportunities for higher education. While the long-term impact of these tools on higher education is not yet clear, we nonetheless write to offer some short-term context, and to direct your attention to campus guidance compiled collaboratively by CEILS, CAT, OTL, and the Bruin Learn Center of Excellence, and other campus partners. We recognize that the ideas below may be appropriate for some cases and less so for others. We hope that they are nonetheless helpful in guiding your thinking an

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 0–700

d judgment about how to best adapt your courses to a changing world.

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 700–768

102.01a: Cheating Cheating includes, but is not limited to, the use of unauthorized materials (including online sources such as Course Hero, GitHub, Chegg), information, or study aids in any academic exercise; the alteration of any answers on a graded document before submitting it for re-grading; or the failure to observe the expressed procedures or instructions of an academic exercise (e.g., unauthorized or prohibited use of artificial intelligence to compose or complete assignments, examination instructions regarding alternate seating, or conversation during an examination). 102.01b: Fabrication

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 164–166; characters 21486–22090; excerpt offset 0–604

102.01c: Plagiarism Plagiarism includes, but is not limited to, the use of another person’s work (including words, ideas, designs, or data) without giving appropriate attribution or citation. This includes, but is not limited to, representing, with or without the intent to deceive, part or all of an entire work obtained by purchase or otherwise, as the Student’s original work; the omission of or failure to acknowledge the true source of the work; use of artificial intelligence to compose work (including words, ideas, designs, or data) without giving appropriate attribution or citation; or representing an altered but identifiable work of another person or the Student’s own previous work as if

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 170–172; characters 22560–23596; excerpt offset 0–700

it were the Student’s original or new work. Unless otherwise specified by the faculty member, all submissions, whether in draft or final form, to meet course requirements (including a paper, project, exam, computer program, oral presentation, or other work) must either be the Student’s own work or must clearly acknowledge the source.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 170–172; characters 22560–23596; excerpt offset 700–1036

Plagiarism includes, but is not limited to, the use of another person’s work (including words, ideas, designs, or data) without giving appropriate attribution or citation. This includes, but is not limited to, representing, with or without the intent to deceive, part or all of an entire work obtained by purchase or otherwise, as the Student’s original work; the omission of or failure to acknowledge the true source of the work; use of artificial intelligence to compose work (including words, ideas, designs, or data) without giving appropriate attribution or citation; or representing an altered but identifiable work of another person or the Student’s own previous work as if it were the Student

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 171–173; characters 22580–23626; excerpt offset 0–700

’s original or new work. Unless otherwise specified by the faculty member, all submissions, whether in draft or final form, to meet course requirements (including a paper, project, exam, computer program, oral presentation, or other work) must either be the Student’s own work or must clearly acknowledge the source. 102.01d: Multiple Submissions

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 171–173; characters 22580–23626; excerpt offset 700–1046

For purposes of this policy, the term “Days” means University business days. It does not include Saturdays, Sundays, or days on which the campus is closed. E. Dean of Students For the purposes of this policy, the term “Dean of Students” is an individual, or designee, who oversees the Office of the Dean of Students.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 99–101; characters 7623–7939; excerpt offset 0–316

2a. The Administrative Resolution does not include a sanction of Suspension or Dismissal, the Student may elect to appeal the Administrative Resolution finding(s) and/or sanction(s). Within five Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if they wish to accept responsibility for the policy violation but appeal the sanction, or if they wish to appeal both the finding and the sanction. The student will have an additional five Days to submit their written appeal to the Dean of Students by emailing Appeals (appeals@saonet.ucla.edu), identifying the reason(s) why the student is challenging the finding(s) and/or sancti

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–349; characters 60232–62245; excerpt offset 0–700

on(s). The student may appeal on the grounds described in Section III.I. (Appeals). 2b.The Administrative Resolution includes Suspension or Dismissal, the student may elect to contest the Reviewer’s determination of responsibility by proceeding to a Hearing (see Section III.K., below). Within five Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if the Student wishes to contest the Reviewer’s determination of responsibility. 3. If the Administrative Resolution includes a sanction of Suspension or Dismissal, and the student accepts responsibility for a violation of the listed Sections of Prohibited Behavior included in

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–349; characters 60232–62245; excerpt offset 700–1400

their Notice, but wishes to appeal the sanction(s), they may submit a written appeal on only one ground: the proposed sanction is disproportionate given the findings of fact. Within five Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if they wish to accept responsibility for the policy violation but appeal the sanction. The student will have an additional five Days to submit their written appeal to the VCSA by emailing Appeals (appeals@saonet.ucla.edu), identifying the reason(s) why the student is challenging the proposed sanction.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–349; characters 60232–62245; excerpt offset 1400–2013

1. If the Reviewer imposes a sanction of Warning, Disciplinary Probation, Deferred Suspension, or Deferred Dismissal, the student may elect to appeal the Administrative Resolution finding(s) and/or sanction(s) within 10 Days of the issuance of the Administrative Resolution, via written communication to the Dean of Students by emailing Appeals (appeals@saonet.ucla.edu). The appeal must identify the reason(s) why the student is challenging the Administrative Resolution under one or more of the following: i. new information not available at the time of the student conduct review, the absence of which can be shown to have materially affected the outcome;

Evidensfinder: Captured continuous source context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 418–420; characters 77369–78027; excerpt offset 0–658

This message reflects UCLA leadership’s commitment to sustained, thoughtful engagement with generative AI; it does not establish new academic policy. We provide these resources below to support you as you prepare courses and communicate expectations consistent with applicable Academic Senate, school, division, department and program policies. Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, facult

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 0–700

y are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 700–952

Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, faculty are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors Course communication: The Teaching and Learning Center (TLC) offers a teaching guide and sam

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 0–700

ple language that instructors may adapt in their syllabi when explaining whether, when and how AI tools may be used in a course or assignment.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 700–842

A. Advisor An Advisor is any individual accompanying a Student throughout the student conduct review process. The Advisor may be any person, including an advocate, attorney, friend, or parent who is not otherwise a party or witness involved in the matter being reviewed by the Office of Student Conduct. A student may select an Advisor of their choosing or request the University to provide them one. A Student may be accompanied by their Advisor at any meeting or proceeding that is part of the student conduct review process. While the Advisor may provide support, guidance, and advice to the Student that the Advisor is accompanying, the Advisor is not permitted to speak for or otherwise disrupt

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 88–93; characters 5693–7272; excerpt offset 0–700

a Student Conduct Review or Student Conduct Hearing. The University reserves the right to exclude an Advisor who does not abide by these procedures. The Advisor selected by the student or provided by the campus will have access to training provided by the campus regarding its procedures for student conduct review and resolution process. If a student has requested an Advisor be assigned to them, the process will not begin without an advisor being identified. However, the conduct process will not be delayed due to repeated or ongoing unavailability of a particular Advisor. A student may give written permission for an Advisor to be copied on communication from the Office of Student Conduct to t

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 88–93; characters 5693–7272; excerpt offset 700–1400

he student during a student conduct review and resolution process. To limit the disclosure of private student information, only accused students are permitted to have an Advisor.

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 88–93; characters 5693–7272; excerpt offset 1400–1579

The right to select an Advisor of the student’s choice, or an Advisor provided by the campus, to assist the student during the student conduct process, if desired. The Notice shall also include instructions on selecting an Advisor or requesting an Advisor, if one is desired. That the Student has five Days from the date Notice was given to contact the Office of Student Conduct for the purpose of scheduling an initial meeting; That if the Student does not contact the Office of Student Conduct within the five-day period, or fails to keep any scheduled appointment, a Hold may be placed on the Student’s University records and the Student will be notified that this action has been taken. The place

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 0–700

ment of a Hold on the Student’s University records may, for example, prevent the Student from registering and from obtaining transcripts, verifications, or a degree from the University. The Hold will be removed only when the Student either attends a scheduled meeting at the Office of Student Conduct, or requests in writing that the student is choosing not to meet with the Reviewer; and That no degree may be conferred on a Student until all allegations against a Student and any assigned sanctions and conditions have been fully resolved. The Reviewer may place a Hold on that Student’s University records to prevent the Student from receiving a degree or diploma. In addition, the Reviewer may in

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 700–1400

clude language directing the Student to act or refrain from acting in a manner specified by the Reviewer. These directions may include directing the Student not to intentionally approach, telephone, send anything via campus mail, regular mail, e-mail or text message, or otherwise contact or communicate with another specified individual, including through a third party or social media until the matter is resolved. These directions will not terminate the Student’s status as a student and will not be construed as an allegation of misconduct nor a finding of responsibility on the part of any student. Violation of these directions may be a violation of Section 102.16 (Failure to Comply), Section

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 1400–2100

102.27 (Unwanted Personal Contact) and/or other applicable sections of the UCLA Student Conduct Code. In cases involving an active police investigation, if the Reviewer in conjunction with the University of California Police Department (UCPD), determines that Notice to the Student may interfere with the criminal investigation, the Reviewer may delay Notice to the Student for a reasonable period of time. C. Meeting(s) with the Reviewer Meeting with the Reviewer provides the Student an opportunity to resolve the matter. At the initial meeting with the Student, the Reviewer will: ensure that the Student has been provided with information on how to access the UCLA Student Conduct Code; discuss p

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 2100–2800

rivacy; inform the Student that the content of this and all subsequent communication with the Office regarding information not relevant to the case will, insofar as allowed by law, be treated as private, unless such privacy is waived by the Student; and that information relevant to the case may be divulged to those who have a legitimate educational interest, including but not limited to the those administering a Student Conduct Hearing; describe to the Student the nature of the conduct in question, and the University policy(s) and/or campus regulation(s) allegedly violated, hear the Student’s response to such allegations, and counsel the Student as appropriate; and provide the Student with i

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 2800–3500

nformation about the right to inspect all documents relevant to the case which are in the possession of the Office of Student Conduct; (Note: all documents will be redacted to comply with state and federal laws and regulations and University policies.) The Reviewer will review the facts and information available and shall determine, based on the preponderance of the evidence, the appropriate resolution. All Reviews shall be concluded promptly, generally within 90 business days of issuing a Notice of Allegations, unless there is good cause for an extension. The review timeframe is concluded when a resolution has been issued by the Reviewer (as outlined in Section III.D.). If a student believe

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 3500–4200

s that reasonable accommodation is required to assist them in meeting with the Reviewer the student must contact the Center for Accessible Education (CAE). CAE will provide the Reviewer with recommended accommodations. The Reviewer will either provide the recommended accommodation or work directly with CAE to discuss alternatives to the recommended accommodation. At the Reviewer’s discretion, another staff member may be present in the meeting to provide administrative or procedural support. The Reviewer will remain the primary point of contact for the Student. If a Student does not participate in the Student Conduct Review or has withdrawn from the University while subject to pending discipl

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 4200–4900

inary action, the Reviewer may move forward to fully resolve the matter without the Student’s participation. If an accused Student selectively participates in the process – such as choosing to answer some but not all questions posed, or choosing to provide a statement only after reviewing the other information gathered in the student conduct review, a Reviewer may consider the selective participation in evaluating the student’s credibility. In doing so, the Reviewer should try to discern reasonable, non-adverse explanations for the selective participation, including from the student’s own explanations, and determine whether the information available supports those explanations. D. Resolution

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 4900–5600

Pathways The following resolution pathways are available generally as an outcome of the student conduct review process. A determination on which resolution pathway will be followed will typically be made within a 90 Day timeframe. I. Insufficient Information If the Reviewer concludes there is insufficient information on the basis of a preponderance of the evidence to issue a finding of responsibility for the alleged violation(s), then the matter will be closed with no further action taken. II. Administrative Resolution If the Reviewer has determined that the student is responsible for violating behavior prohibited by the UCLA Student Conduct Code, or the Student has acknowledged responsibil

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 5600–6300

ity for violating behavior prohibited by the UCLA Student Conduct Code, the Reviewer will determine what sanction and/or University action should be taken and will issue an Administrative Resolution: 1. If the Student accepts the Administrative Resolution (the student conduct violation finding and the sanction imposed), the outcome is final, and no Appeal (as outlined in Section III.J.) or Hearing (as outlined in Section III.K.) will follow. The matter is closed. 2. If the student does not accept the Administrative Resolution and: 2a. The Administrative Resolution does not include a sanction of Suspension or Dismissal, the Student may elect to appeal the Administrative Resolution finding(s)

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 6300–7000

and/or sanction(s).

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 322–347; characters 53395–60415; excerpt offset 7000–7020

Within five Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if they wish to accept responsibility for the policy violation but appeal the sanction, or if they wish to appeal both the finding and the sanction. The student will have an additional five Days to submit their written appeal to the Dean of Students by emailing Appeals (appeals@saonet.ucla.edu), identifying the reason(s) why the student is challenging the finding(s) and/or sanction(s). The student may appeal on the grounds described in Section III.I. (Appeals). 2b.The Administrative Resolution includes Suspension or Dismissal, the student may elect to contest

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 0–700

the Reviewer’s determination of responsibility by proceeding to a Hearing (see Section III.K., below). Within five Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if the Student wishes to contest the Reviewer’s determination of responsibility. 3. If the Administrative Resolution includes a sanction of Suspension or Dismissal, and the student accepts responsibility for a violation of the listed Sections of Prohibited Behavior included in their Notice, but wishes to appeal the sanction(s), they may submit a written appeal on only one ground: the proposed sanction is disproportionate given the findings of fact. Within f

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 700–1400

ive Days of the issuance of the Administrative Resolution, the student must indicate via written communication to the Reviewer if they wish to accept responsibility for the policy violation but appeal the sanction. The student will have an additional five Days to submit their written appeal to the VCSA by emailing Appeals (appeals@saonet.ucla.edu), identifying the reason(s) why the student is challenging the proposed sanction. When an appeal is permitted under the procedures outlined in this section, the implementation of sanctions will be deferred pending the outcome of the appeal. The Reviewer may submit a written response to the appropriate appeal body within seven Days of receiving a cop

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 1400–2100

y of the appeal. Absent good cause for an extension, the appeal body will issue a written decision to the Student within 20 Days of receiving the appeal and all related documents. The decision of the appeal body is final. Following the issuance of the Administrative Resolution, if the Student does not respond within the timelines listed above, the outcome is final, and no Hearing or appeal will follow. III. Letter of Admonition The Reviewer may provide Notice to a Student that the alleged behavior may have violated University policy or campus regulations and that, if repeated, such behavior may be subject to the disciplinary process. IV. Agreement of Resolution When the Reviewer and the Stud

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 2100–2800

ent agree that the above dispositions are not appropriate, an Agreement of Resolution may be used to conclude the matter. This Resolution, while not considered to be a finding of responsibility, is binding. If the Student fails to abide by the terms of the Agreement of Resolution, that failure may be regarded as actionable misconduct and may subject the Student to disciplinary action by the University. An Agreement of Resolution may include such terms as: agreement by the Student to refrain from specific behaviors, and/or to refrain from contacting others involved in the case; agreement by the Student to participate in specified educational programs and/or reconciliation processes such as me

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 2800–3500

diation; and/or agreement by the Student to participate in specified community service activities. The Agreement of Resolution is not a formal disciplinary action but will be retained in the case file in the Office of Student Conduct in compliance with Section V. During that time, should the Office of Student Conduct have a reasonable basis to believe that the Student has engaged in misconduct related in nature to the conduct which occasioned the Agreement of Resolution, both cases may be the subject of disciplinary action. E. Amnesty Consistent with the University’s commitment to student health and safety, students are encouraged to seek medical assistance for themselves or others experienc

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 3500–4200

ing an alcohol- or controlled substance-related medical emergency without fear of disciplinary action for certain related policy violations. A student who receives emergency medical assistance due to the consumption or use of alcohol or a controlled substance shall not be subject to disciplinary action under the UCLA Student Conduct Code for personal use violations of Section 102.17 or Section 102.18, or related campus alcohol or controlled substance policies. As a condition of amnesty under this section, the student shall be required to participate in and complete an appropriate rehabilitation or intervention program, as determined by the Office of Student Conduct and within a reasonable ti

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 4200–4900

meframe established by the Office of Student Conduct. Amnesty under this section shall apply no more than once per academic term (quarter or semester), as defined by the campus. If a student fails to complete the required intervention, the student may be subject to disciplinary action for the underlying alcohol- or controlled substance-related policy violation in accordance with these Policies and applicable campus regulations. This amnesty applies only to disciplinary action for personal use violations of alcohol- or controlled substance-related policies and does not preclude the Office of Student Conduct from addressing other alleged misconduct. Such misconduct may include, but is not limi

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 4900–5600

ted to, manufacturing, distribution, dispensing, or sale of alcohol or controlled substances; physical violence; sexual violence; hazing; or violations of other University policies. Complainants and witnesses, who are students, and who participate in a review of sexual violence, will not be subject to disciplinary sanctions for a violation of the University’s student conduct policy at or near the time of the incident, unless the institution determines that the violation was egregious, including, but not limited to, an action that places the health or safety of any other person at risk or involves plagiarism, cheating, or academic dishonesty. See the University of California Policy on Sexual

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 5600–6300

Violence and Sexual Harassment and any local procedures currently in effect. F. Sanctions and Additional University Actions When it is determined that a Student’s behavior is in violation of Prohibited Behavior, the Reviewer will consider the context and seriousness of the violation in determining the appropriate sanction(s). In addition to the sanctions listed below in G.1–7, the Reviewer may also impose additional conditions, included but not limited to, one or more of the following conditions: Exclusion from Areas of the Campus or from Official University Functions Loss of Privileges and Exclusion from Activities Restitution Participation in designated educational programs, services, or a

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 6300–7000

ctivities Housing Exclusion Withholding of diploma or awarding of degree otherwise earned until the completion of all sanctions and conditions imposed by the Reviewer. Failure to comply with the above conditions imposed by the Reviewer may subject the Student to additional disciplinary action including, but not limited to, Suspension and Dismissal. In addition, a Hold may be placed on the Student’s University records for either a stated period or until the Student satisfies the conditions imposed as part of a sanction. The placement of a Hold on the Student’s University records may prevent the Student from registering; and/or from obtaining transcripts, University services, or a diploma; and

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 7000–7700

/or prevent the awarding of a degree from the University. The Office of Student Conduct may impose discipline for violations of University policies or campus regulations whether or not such violations are also violations of law, and whether or not proceedings are or have been pending in the courts involving the same acts. Sanctions (for any violations of Section II.C, Prohibited Behavior) may be increased where an individual was selected because of the individual’s race, religion, color, citizenship, national or ethnic origin, ancestry, sex (including pregnancy, childbirth, lactation or related medical conditions), gender, gender identity, gender expression, gender transition, sexual orienta

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 7700–8400

tion, physical or mental disability (including having a history of a disability or being regarded as being disabled), medical condition (cancer-related or genetic characteristics), predisposing genetic information (including family medical history), marital status, age (at least 40 years of age in employment context), or veteran or military status. Following the issuance of the sanction where a Student has an opportunity for an appeal, no sanction will be imposed until the appeal period has passed or, if a sanction is appealed, the appropriate appeal body has sent a final decision to the Student. Following the issuance of the sanction where a Student has an opportunity to respond (as outline

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 8400–9100

d in Section III.D.), if the Student does not respond within allotted timelines, the Sanction will be final, and no Hearing or appeal will follow. 1. Warning Notice or reprimand to the Student that a violation of specified University policies or campus regulations has occurred and that further violations of the UCLA Student Conduct Code or failure to complete any assigned condition(s) may result in additional disciplinary action including, but not limited to, Suspension or Dismissal. 2. Disciplinary Probation A status imposed for a specific period of time in which a Student must demonstrate conduct that conforms to University standards of conduct. Conditions restricting the Student’s privile

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 9100–9800

ges or eligibility for activities may be imposed. Further violations of the UCLA Student Conduct Code, or failure to complete any assigned conditions may result in additional disciplinary action including, but not limited to, suspension or dismissal. 3. Deferred Suspension A status imposed for a specific period of time in which the Student must successfully complete conditions outlined by the Reviewer. Further violations of the UCLA Student Conduct Code or failure to complete any assigned conditions may result in additional disciplinary action including, but not limited to, suspension or dismissal. A student on Deferred Suspension is considered not in good conduct standing for the duration o

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 9800–10500

f the Deferred Suspension period. 4. Deferred Dismissal A status imposed for a specific period of time in which the Student must successfully complete conditions outlined by the Reviewer. Further violations of the UCLA Student Conduct Code or failure to complete any assigned conditions will result in additional disciplinary action including but not limited to Dismissal. A Student on Deferred Dismissal is considered not in good conduct standing for the duration of the Deferred Dismissal period. 5. Suspension Suspension is the termination of UCLA student status for a specified academic term or terms, to take effect at such time as the Reviewer, Dean of Students, or VCSA determines. A suspended

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 10500–11200

student will be ineligible to enroll in UCLA Extension concurrent courses during the period of suspension. During the period of suspension, the Reviewer may place a Hold on the Student’s University records which may prevent the Student from registering and from obtaining transcripts, verifications, or a degree from the University. Suspension may include a prohibition against entering specified areas of the campus. Further violations of the Code or failure to complete any assigned conditions may result in additional disciplinary action including, but not limited to, an additional suspension period, or dismissal. A student on Suspension is considered not in good conduct standing for the durat

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 11200–11900

ion of the Suspension period. A student may not transfer or register for courses at another campus or location of the University of California during the period of Suspension. After the period of Suspension, the Student will be reinstated if: a. The Student has complied with all conditions imposed as part of the Suspension; b. The Student is academically eligible; c. The Student meets all requirements for reinstatement including, but not limited to, removal of Holds on records, and payment of restitution where payment is a requirement of reinstatement; and d. The Student meets the deadlines for filing all necessary applications, including those for readmission, request to return to undergrad

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 11900–12600

uate study, registration, and enrollment. e. Graduate and professional students are required to apply for readmission following a suspension and must meet all requirements for readmission. 6. Dismissal Dismissal is the termination of University of California student status for an indefinite period and may include an exclusion from specified areas of the campus. Readmission to any campus of the Uni

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 347–401; characters 60415–73415; excerpt offset 12600–13000

• Instructors are encouraged to clarify and communicate expectations to students • Consider incorporating academic integrity policies into your syllabus Dear Colleagues:

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 169–171; characters 1900–2069; excerpt offset 0–169

• Consider incorporating academic integrity policies into your syllabus Dear Colleagues: Increasingly widespread availability of artificial intelligence tools such as Open AI’s ChatGPT poses challenges and opportunities for higher education. While the long-term impact of these tools on higher education is not yet clear, we nonetheless write to offer some short-term context, and to direct your attention to campus guidance compiled collaboratively by CEILS, CAT, OTL, and the Bruin Learn Center of Excellence, and other campus partners. We recognize that the ideas below may be appropriate for some cases and less so for others. We hope that they are nonetheless helpful in guiding your thinking an

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 0–700

d judgment about how to best adapt your courses to a changing world.

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 700–768

This message reflects UCLA leadership’s commitment to sustained, thoughtful engagement with generative AI; it does not establish new academic policy. We provide these resources below to support you as you prepare courses and communicate expectations consistent with applicable Academic Senate, school, division, department and program policies. Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, facult

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 0–700

y are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 700–952

Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, faculty are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors Course communication: The Teaching and Learning Center (TLC) offers a teaching guide and sam

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 0–700

ple language that instructors may adapt in their syllabi when explaining whether, when and how AI tools may be used in a course or assignment.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 700–842

102.01a: Cheating Cheating includes, but is not limited to, the use of unauthorized materials (including online sources such as Course Hero, GitHub, Chegg), information, or study aids in any academic exercise; the alteration of any answers on a graded document before submitting it for re-grading; or the failure to observe the expressed procedures or instructions of an academic exercise (e.g., unauthorized or prohibited use of artificial intelligence to compose or complete assignments, examination instructions regarding alternate seating, or conversation during an examination). 102.01b: Fabrication Fabrication includes, but is not limited to, falsification or invention of any information or c

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 164–172; characters 21486–23597; excerpt offset 0–700

itation in an academic exercise, including Fabrication or Falsification of Research. Fabrication of Research is making up data or results and recording or reporting them. Falsification of Research is manipulating research materials, equipment or processes, or changing or omitting data or results such that the research is not accurately represented in the research record. 102.01c: Plagiarism Plagiarism includes, but is not limited to, the use of another person’s work (including words, ideas, designs, or data) without giving appropriate attribution or citation. This includes, but is not limited to, representing, with or without the intent to deceive, part or all of an entire work obtained by p

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 164–172; characters 21486–23597; excerpt offset 700–1400

urchase or otherwise, as the Student’s original work; the omission of or failure to acknowledge the true source of the work; use of artificial intelligence to compose work (including words, ideas, designs, or data) without giving appropriate attribution or citation; or representing an altered but identifiable work of another person or the Student’s own previous work as if it were the Student’s original or new work. Unless otherwise specified by the faculty member, all submissions, whether in draft or final form, to meet course requirements (including a paper, project, exam, computer program, oral presentation, or other work) must either be the Student’s own work or must clearly acknowledge t

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 164–172; characters 21486–23597; excerpt offset 1400–2100

he source.

Evidensfinder: Bounded full continuous context; Extracted text SHA256 c4426d64c22c56d9e7d70675bd6ee75a444ead88116f261de5df7eca28320a28; original binding lines 164–172; characters 21486–23597; excerpt offset 2100–2111

This message reflects UCLA leadership’s commitment to sustained, thoughtful engagement with generative AI; it does not establish new academic policy. We provide these resources below to support you as you prepare courses and communicate expectations consistent with applicable Academic Senate, school, division, department and program policies. Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, facult

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 0–700

y are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 76–78; characters 1534–2486; excerpt offset 700–952

Faculty and students are receiving additional messages from Digital & Technology Solutions (DTS) this week covering the expanded AI-enabled capabilities becoming available through UCLA Google Workspace. The availability of these capabilities does not presume that AI should be used in any particular course or assignment. As shared in that message, faculty are encouraged to clearly communicate expectations for AI use in their syllabi and assignments so that students understand what is permitted, what is prohibited and when attribution or disclosure may be required. Resources for Faculty and Instructors Course communication: The Teaching and Learning Center (TLC) offers a teaching guide and sam

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 0–700

ple language that instructors may adapt in their syllabi when explaining whether, when and how AI tools may be used in a course or assignment.

Evidensfinder: Captured continuous source context; Extracted text SHA256 c0837a18456d356390687c23cb852c21c41a8efbb9c3f05a91d1cd6fa54bd659; original binding lines 77–79; characters 1879–2721; excerpt offset 700–842

Today Turnitin released a “preview” feature designed to detect the possible presence of AI-generated text in student work, adding to the product’s longstanding functionalities designed to detect plagiarism. Due to concerns and unanswered questions around this new feature, we have temporarily opted out of having it enabled (as have many of our peer institutions within the UC system and across higher education). Visit the Turnitin Service Pageto learn more about Turnitin. 

Evidensfinder: Captured continuous source context; Extracted text SHA256 7c817541933aad007dcf3a2036e5fec0b4d9453a59f23ddf9eca768e194f0986; original binding lines 462–464; characters 5735–6222; excerpt offset 0–487

• Instructors are encouraged to clarify and communicate expectations to students • Consider incorporating academic integrity policies into your syllabus Dear Colleagues:

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 169–171; characters 1900–2069; excerpt offset 0–169

• Consider incorporating academic integrity policies into your syllabus Dear Colleagues: Increasingly widespread availability of artificial intelligence tools such as Open AI’s ChatGPT poses challenges and opportunities for higher education. While the long-term impact of these tools on higher education is not yet clear, we nonetheless write to offer some short-term context, and to direct your attention to campus guidance compiled collaboratively by CEILS, CAT, OTL, and the Bruin Learn Center of Excellence, and other campus partners. We recognize that the ideas below may be appropriate for some cases and less so for others. We hope that they are nonetheless helpful in guiding your thinking an

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 0–700

d judgment about how to best adapt your courses to a changing world.

Evidensfinder: Captured continuous source context; Extracted text SHA256 9e9cdf46628968b0ecf55e489079acf5dba8dbeeca28cddae7c9b87e87d9a1f1; original binding lines 170–172; characters 1981–2749; excerpt offset 700–768

Users may not input the following into AI tools unless explicitly approved in a secure environment: (any questions regarding the below, please use grc@ucla.edu as the intake email for your questions) FERPA-protected student information (IDs, grades, coursework, etc) – UCLA Registrar FERPA Policy

Evidensfinder: Captured continuous source context; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–498; characters 7744–8040; excerpt offset 0–296

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Users may not input the following into AI tools unless explicitly approved in a secure environment: (any questions regarding the below, please use grc@ucla.edu as the intake email for your questions) FERPA-protected student information (IDs, grades, coursework, etc) – UCLA Registrar FERPA Policy HIPAA-protected health data – UCLA Health HIPAA Notice Employee personnel/performance data – UC IS-3 Information Security Policy Unpublished research, IP, or grant proposals – UC Copyright & IP Policy Export-controlled or restricted data – UCLA Export Control Guidance Malicious or harmful prompts (malware, phishing, harassment, discrimination, political deepfakes) – UCLA IT Security Academic Integrit

Evidensfinder: Full continuous prohibited-data list and secure-environment exception; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–504; characters 7744–8594; excerpt offset 0–700

y: Students may not present AI-generated work as their own without acknowledgement. Misuse constitutes plagiarism under the UCLA Student Conduct Code

Evidensfinder: Full continuous prohibited-data list and secure-environment exception; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–504; characters 7744–8594; excerpt offset 700–850

Users may not input the following into AI tools unless explicitly approved in a secure environment: (any questions regarding the below, please use grc@ucla.edu as the intake email for your questions) FERPA-protected student information (IDs, grades, coursework, etc) – UCLA Registrar FERPA Policy

Evidensfinder: Captured continuous source context; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–498; characters 7744–8040; excerpt offset 0–296

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Users may not input the following into AI tools unless explicitly approved in a secure environment: (any questions regarding the below, please use grc@ucla.edu as the intake email for your questions) FERPA-protected student information (IDs, grades, coursework, etc) – UCLA Registrar FERPA Policy HIPAA-protected health data – UCLA Health HIPAA Notice Employee personnel/performance data – UC IS-3 Information Security Policy Unpublished research, IP, or grant proposals – UC Copyright & IP Policy Export-controlled or restricted data – UCLA Export Control Guidance Malicious or harmful prompts (malware, phishing, harassment, discrimination, political deepfakes) – UCLA IT Security Academic Integrit

Evidensfinder: Full continuous prohibited-data list and secure-environment exception; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–504; characters 7744–8594; excerpt offset 0–700

y: Students may not present AI-generated work as their own without acknowledgement. Misuse constitutes plagiarism under the UCLA Student Conduct Code

Evidensfinder: Full continuous prohibited-data list and secure-environment exception; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 496–504; characters 7744–8594; excerpt offset 700–850

The assessment  identifies gaps in a third party’s ability to comply with the University’s security requirements during the pre-contract phase. Risk domains include application/service security, business continuity, security policies and procedures, etc.

Evidensfinder: Captured continuous source context; Extracted text SHA256 5d707e2d1677795a3167b78fb246bf95c9d4ab6f40d768d5e8d4f40e017097b1; original binding lines 482–484; characters 6694–6957; excerpt offset 0–263

Submit a request for review at ucla.service-now.com/grc, or contact grc@ucla.edu to learn more.

Evidensfinder: Captured continuous source context; Extracted text SHA256 5d707e2d1677795a3167b78fb246bf95c9d4ab6f40d768d5e8d4f40e017097b1; original binding lines 506–508; characters 7513–7624; excerpt offset 0–111

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Effective Date: January 1, 2026

Evidensfinder: Captured continuous source context; Extracted text SHA256 86d93d7db417e96cdb5cf4dd750765e8597429a836e82b6cb647bb8051d43d13; original binding lines 169–170; characters 1479–1512; excerpt offset 0–33

Students (including those preparing Master’s theses or Ph.D. dissertations except as included in section 1. and 2., above);

Evidensfinder: Captured continuous source context; Extracted text SHA256 86d93d7db417e96cdb5cf4dd750765e8597429a836e82b6cb647bb8051d43d13; original binding lines 196–196; characters 3134–3257; excerpt offset 0–123

This Procedure applies to Allegations made on or after January 1, 2026. Allegations made prior to January 1, 2026, will follow UCLA Policy 993, effective date June 17, 2022. II.  DEFINITIONS For the purposes of this Procedure:

Evidensfinder: Captured continuous source context; Extracted text SHA256 e85a0d89b25b2eddf95cb9cf84c50cdbb68193033c8bcce07da5136c0d26c3b5; original binding lines 187–189; characters 1984–2210; excerpt offset 0–226

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Anthropic has been reviewed and approved at P2 levels. Check the Available Tools Matrix for data classification levels (P1-P4) allowed with each tool. Most tools are currently restricted to low- to moderate-risk data (P1-P3) For further information regarding data classification levels, refer to UCOP Protection Levels Classification Page

Evidensfinder: Captured continuous source context; Extracted text SHA256 2833aa08fe288a84f6db76ec58842d1b795e7f880c58b83288ca5710819c7383; original binding lines 482–484; characters 6932–7270; excerpt offset 0–338

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Availability & Access: Available to active UCLA student, faculty, and staff at no additional cost Launch Date: Active/Available Now Enterprise Privacy: Protected under UCLA Google Workspace enterprise terms 

Evidensfinder: Captured continuous source context; Extracted text SHA256 0a55fdd0725811589c31298098abbff55b0da6537db0c90f49c4c8c22d351b33; original binding lines 466–468; characters 6480–6687; excerpt offset 0–207

Gemini Notebook (formerly NotebookLM) Unlike general chatbots that query the open web, Gemini Notebook functions as an expert on the specific documents you provide. It reads, synthesizes, and cites directly from sources like your lecture notes, PDFs, research papers, and Google Drive files. Gemini Notebook responses are grounded primarily in the sources you provide and include citations back to those sources. Availability & Access: Available to active UCLA students, faculty, and staff at no additional cost

Evidensfinder: Captured continuous source context; Extracted text SHA256 0a55fdd0725811589c31298098abbff55b0da6537db0c90f49c4c8c22d351b33; original binding lines 479–481; characters 7555–8066; excerpt offset 0–511

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Availability & Access: Available to active UCLA students, faculty, and staff at no additional licensing cost Launch Date: Active/Available Now Enterprise Privacy: Commercial Data Protection enabled automatically upon UCLA SSO login

Evidensfinder: Captured continuous source context; Extracted text SHA256 b193b4caceec2864d5113c172c18051ac149ad35f95798bc0d03dff0507b7b70; original binding lines 466–468; characters 6598–6829; excerpt offset 0–231

Students: Not available for direct student licensing at this time; student availability updates will be published as licensing tiers evolve Launch Date: Active/Available via Software Central Request Security & Compliance: Inherits your existing Microsoft 365 permissions and access controls; Copilot cannot access files or emails you do not already have permission to view.

Evidensfinder: Captured continuous source context; Extracted text SHA256 b193b4caceec2864d5113c172c18051ac149ad35f95798bc0d03dff0507b7b70; original binding lines 486–488; characters 8485–8858; excerpt offset 0–373

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Availability & Access: Available to active UCLA students, faculty, and staff at no additional licensing cost Launch Date: Active/Available Now Enterprise Privacy: Commercial Data Protection enabled automatically upon UCLA SSO login

Evidensfinder: Captured continuous source context; Extracted text SHA256 b193b4caceec2864d5113c172c18051ac149ad35f95798bc0d03dff0507b7b70; original binding lines 466–468; characters 6598–6829; excerpt offset 0–231

Students: Not available for direct student licensing at this time; student availability updates will be published as licensing tiers evolve Launch Date: Active/Available via Software Central Request Security & Compliance: Inherits your existing Microsoft 365 permissions and access controls; Copilot cannot access files or emails you do not already have permission to view.

Evidensfinder: Captured continuous source context; Extracted text SHA256 b193b4caceec2864d5113c172c18051ac149ad35f95798bc0d03dff0507b7b70; original binding lines 486–488; characters 8485–8858; excerpt offset 0–373

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Default Status: Disabled by default. Hosts must opt in by enabling features within their personal web settings before launching meetings. Core Capabilities Meeting Summary & Next Steps: Automatically generates structured, readable executive summaries divided into chronological chapters, complete with attributed action items and key discussion points sent directly to the host’s email

Evidensfinder: Captured continuous source context; Extracted text SHA256 bbed64ec30179bc238fe08800ff035ea63f00afb9f84df1c952a1389d8f4dfcc; original binding lines 468–470; characters 6870–7255; excerpt offset 0–385

Eligibility & Pricing: Included with licensed UCLA Zoom accounts for active students, faculty, and staff at no additional cost Launch Date: Active/Available Now Default Status: Disabled by default. Hosts must opt in by enabling features within their personal web settings before launching meetings.

Evidensfinder: Captured continuous source context; Extracted text SHA256 bbed64ec30179bc238fe08800ff035ea63f00afb9f84df1c952a1389d8f4dfcc; original binding lines 466–468; characters 6709–7007; excerpt offset 0–298

VendorProductPricingEligibilityData Classification GoogleGoogle GeminiIncludedStudents, Faculty, StaffP1–P3¹ GoogleGoogle Education PlusIncludedStudentsP1–P3¹ GoogleGoogle Gemini NotebookIncludedStudents, Faculty, StaffP1–P3¹ MicrosoftCopilot ChatIncludedStudents, Faculty, Staff 2P1–P3¹ MicrosoftM365 CopilotPurchase required — $101.02/yearFaculty, Staff 2P1–P3¹ OpenAIChatGPT Core 3Purchase required — $103.60/yearFaculty, StaffP1–P3¹ OpenAIChatGPT Advanced 3Purchase required — Pay as you goFaculty, StaffP1–P3¹ AnthropicAnthropic Products — Coming soonTBDTBD— Footnotes [1] P1–P3 allowed in UCLA account; P4 data allowed with Unit Head and CISO approval. Refer to the UCOP protection levels class

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 0–700

ification page for more information. [2] Note: M365 License not issued by all campus units. [3] Please note that at this time, Connectors to external sites or other UCLA applications are not available in ChatGPT. Connector functionality is being evaluated for privacy and security compliance, and an announcement will be made when it's available. Notice from UCLA Health: UCLA Health (Mednet) users are eligible to use the AI tools offered by UCLA campus. However, they are not approved to be used for Protected Health Information (PHI). UCLA Health users may be eligible to use nebulaOne, which is a HIPAA compliant generative AI platform. Complete eLearning for access. 

Evidensfinder: Bounded full continuous context; Extracted text SHA256 1d4f10eacedc6df3e35ca776145c4d8b7273a5d0da69f43be68a15837d43bf7f; original binding lines 462–475; characters 5959–7332; excerpt offset 700–1373

Eligibility & Pricing: Available to active UCLA Faculty and Staff ($103.60/user/year, billed via departmental FAU). Currently not available for direct student purchase. Advanced Features: Advanced reasoning model usage available at $0.04/credit for intensive analytical workloads. Launch Date: Active/Available Now

Evidensfinder: Captured continuous source context; Extracted text SHA256 07b846fe47b4273508349ab9ac6627d43410b34bf47e71996c8267b7396d0717; original binding lines 466–468; characters 6478–6792; excerpt offset 0–314

Availability & Access: Available to active UCLA student, faculty, and staff at no additional cost Launch Date: Active/Available Now Enterprise Privacy: Protected under UCLA Google Workspace enterprise terms 

Evidensfinder: Captured continuous source context; Extracted text SHA256 0a55fdd0725811589c31298098abbff55b0da6537db0c90f49c4c8c22d351b33; original binding lines 466–468; characters 6480–6687; excerpt offset 0–207

Availability & Access: Available to active UCLA students, faculty, and staff at no additional licensing cost Launch Date: Active/Available Now Enterprise Privacy: Commercial Data Protection enabled automatically upon UCLA SSO login

Evidensfinder: Captured continuous source context; Extracted text SHA256 b193b4caceec2864d5113c172c18051ac149ad35f95798bc0d03dff0507b7b70; original binding lines 466–468; characters 6598–6829; excerpt offset 0–231