University of Calgary

Generative AI in Teaching and Learning If you're a student, make sure to check with your instructor before using Microsoft Copilot Chat for your coursework. Even though UCalgary supports the secure version, using it in the wrong way could still be considered academic misconduct. Explore AI in Teaching and Learning Understanding Information Security at UCalgary UCalgary classifies information into four security levels to ensure proper protection Level 1 (public) Safe to share with anyone (e.g. website content). Level 2 (internal) For UCalgary use only, but not highly sensitive (e.g. internal de-identified reports). Level 3 (confidential) Restricted to specific groups, unauthorized access could cause harm (e.g. personal information of students, faculty or staff). Level 4 (restricted) Highly sensitive information requiring strict security measures (e.g. credit card or personal health information). For more details, visit the Information Security Classification Standard. Ethical Use of Microsoft Copilot Chat As you are using Microsoft Copilot Chat, it is important to understand the ethical guidelines around its use. Some key guidelines include: Use Microsoft Copilot Chat ethically, in accordance with applicable laws and UCalgary’s Acceptable Use of Electronic Resources and Information Policy and Information Asset Management Policy. Obtain consent directly from individuals prior to inputting or disclosing their personal information into an AI tool. For questions, please contact foip@ucalgary.ca. Ensure that the rights of creators are respected and that you have the appropriate written permission to input or disclose materials protected by copyright or other intellectual property rights into an AI tool. For questions, please contact copyright@ucalgary.ca. Do not use an AI tool to make decisions that will have a serious impact on the rights of an individual, or that could have serious consequences for an individual’s life, education, career, dignity or autonomy. Be transparent and make sure to disclose when you use AI to generate information, reports, summaries, images, etc. Carefully review all generated content for accuracy before use.

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SHA-256: 39169eb70592e45adaaa35a79c96e84f9f256b327a9a0dd5b5e4d552bf3cfbba

b) information on how to schedule a prompt meeting with the Dean in order to provide the Student’s response to the allegation, and the consequences of failing to do so; c) a report of the pertinent evidence, information and particulars that the Dean is aware of; d) notice of the right to be accompanied by an Advisor; e) a link to a copy of the Student Academic Misconduct Policy; and f) notice that a decision may be made in the Student’s absence if the Student fails to appear at a scheduled meeting. 4.14 If the Student decides to bring an Advisor, the Student will provide written notice of the Advisor’s attendance to the Dean at least two (2) business days before the meeting. 4.15 The Dean may ask a University employee to take notes during the meeting with the Student. No Instructor who is teaching a course in which the Student is enrolled at the time of the meeting may be present when the Student meets with the Dean. 4.16 During the meeting with the Dean the Student: a) will have the opportunity to respond to any information contained in the invitation to meet described at 4.13; b) may present any relevant additional information; and c) may be accompanied by an Advisor of their choice as long as they provide notice in accordance with 4.14. The Advisor will not normally be allowed to speak during the meeting. 4.17 The Dean may request additional information from the Instructor or the Student before deciding whether the Student committed Academic Misconduct. 4.18 The Dean will review all information gathered and determine whether any additional investigation is necessary. If the Dean decides that further investigation is necessary, the Dean will advise the Student within five (5) business days of making that decision and will include an estimate of the additional time required to complete the

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SHA-256: 6a2d0c0f7db88539820608efb51ad70aa3660243baf0ad283171b34c71c5a476

4.7 Sanctions for Academic Misconduct may include one or more of the following: a) required attendance at academic integrity seminars, submission of reflective essays, or similar educational requirements; b) a written warning; The electronic version obtained from www.ucalgary.ca/policies is the official version of this document. Page 4 of 6 Student Academic Misconduct Policy c) grade reductions; d) failure of the relevant assignment or course; e) denial of access to non-credit courses or programs of study at the University; f) Disciplinary Probation; g) Suspension; h) Expulsion; or i) revocation of a credential obtained as a result of Academic Misconduct. Sanctions (f), (g), and (h) are not applicable to Students in non-credit courses or programs of study. 4.8 Determinations of the appropriate sanction for Academic Misconduct will consider the Student’s intention, any other instance of Academic Misconduct committed by the Student, the seniority of the Student, any relevant personal circumstances, and the gravity of the offence in the context of the course and the Student’s program of study. 4.9 All instances of Academic Misconduct will be tracked for administrative purposes. For Students in credit programs, an indicator will be noted on the Student Record. This indicator is not a disciplinary sanction. It does not appear on the Student’s Transcript, and has no impact on the Student’s ability to continue in their course or program of study. 4.10 Disciplinary Probation and Suspension will appear on a Student’s Transcript for the duration of the sanction. 4.11 During the term of a Suspension, Students continue to be enrolled in a program, and may register for courses scheduled to begin after the period of Suspension. A Dean may impose requirements to be completed before a Student resumes Academic Activities in the Dean’s faculty following a Suspension. 4.12 Expulsion and Revocation appear permanently on the Student’s Transcript. 4.13 The University may revoke any credential if, following an investigation, it determines that the recipient committed Academic Misconduct which would have prevented the credential being granted at the time it was. A permanent notation will appear on the Student’s Transcript reflecting the revocation of the credential as a result of Academic Misconduct. Appeals 4.14 Students who have been found responsible for committing Academic Misconduct may appeal the decision in accordance with the Student Misconduct and Academic Appeals Policy. Students may also appeal sanctions imposed in response to Academic Misconduct in accordance with the Student Misconduct and Academic Appeals Policy; however, sanctions requiring attendance at educational seminars and sanctions that are simply written warnings may only be appealed if the Student is also appealing the decision that they committed Academic Misconduct.

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SHA-256: 7a517a482472c4150922b001827ca590ea0f2d8c326500de9c49952263fb7ce1

4 Procedure Deadline for Appeal to the University Appeals Committee 4.1 An Appellant must submit an appeal to the University Student Appeals Office on or before 11:59 PM (MT) on the tenth (10th) Business Day after the date of the written document setting out the decision being appealed. Compliance with this deadline will be proven by the University’s electronic date and time stamp as affixed to an appeal at the time and date the appeal is received by the University Student Appeals Office. 4.2 The University’s Student Appeals Office may decide to extend the deadline in Section 4.1 if a request for extension is made by the Appellant prior to the expiration of the deadline. Requests submitted after the deadline will not be considered. 4.3 An Appellant requesting an extension of the deadline in Section 4.1, prior to the expiration of the deadline, must submit the request in writing to the University Student Appeals Office and with their request shall provide a copy of the decision that is being appealed, the reasons for the request and the length of extension being requested.

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SHA-256: 580ad72464441eee7175ec0db2e89858ca13e0b113e2af2056215f3d2b509a5b

h) “Business Days” means days that the University is open for business, excluding weekends and holiday closures. i) “Faculty Appeals Committee” means the committee constituted to hear

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SHA-256: 580ad72464441eee7175ec0db2e89858ca13e0b113e2af2056215f3d2b509a5b

What is the deadline to submit an appeal? What if I need more time? Please be aware that you must submit your appeal to the University Student Appeals Office within 10 business days from the date of the letter informing you of the decision that you wish to appeal. Please note that this deadline is strict. If you need more time, you can request an extension by emailing appeals@ucalgary.ca and including the following information: A copy of the decision you plan to appeal The reason an extension is required How long of an extension you require Please note that extensions can only be requested beforeyour appeal deadline has passed. If you experienced circumstances that left you incapable of submitting an appeal or requesting an extension to your deadline for the duration of your 10 business day appeal period (e.g., personal incapacitation due to medical emergency), please reach out to the Student Appeals Office at appeals@ucalgary.ca.

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SHA-256: 072bbd7ec599b9e7e3b91d1ce141b44b68ec571783b02c3494da3eea9dd01118

Microsoft Copilot Chat Copilot Chat is a generative artificial intelligence (AI) tool created by Microsoft. It can be used to brainstorm and get answers to questions, organize and summarize documents and generate text, images and more. There are two versions of Copilot Chat: a secure version is available for anyone with a UCalgary IT account. To keep your data protected, you must sign in using your UCalgary credentials. You’ll know you’re using the secure version if you see the green shield (see images below). With the secure version of Microsoft Copilot Chat, you can safely enter level 1, 2, 3 or 4 information. the public version can only be used for public information classified as level 1. You can access Microsoft Copilot Chat in three ways: in the Microsoft Edge browser, where Copilot Chat is built-in, by visiting the Copilot Chat website in any web browser, or by using the desktop icon on your managed UCalgary device. Sharing confidential or personal information in any chatbot or automated system comes with risks. Users must use the secure version of Microsoft Copilot Chat when working with personal information or business information classified as Level 3 and 4. Using the secure version of Microsoft Copilot Chat offers better security, privacy and protection of data. It also complies with UCalgary policies and standards. Personal or business information classified as Level 3 or 4 must not be entered into any other large language model (AI tool) unless it has been reviewed and approved through the Software Acquisition Process. This helps ensure appropriate security, privacy, and compliance with institutional policies. Software / Application Purchase, Acquisition and Renewal Scan be initiated via UCalgary Support. Sign in to secure Copilot Chat Copilot Chat in Edge browser: the green shield means you are using the secure version Copilot Chat website: the green shield means you are using the secure version

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SHA-256: 39169eb70592e45adaaa35a79c96e84f9f256b327a9a0dd5b5e4d552bf3cfbba

Is Copilot Chat safe and secure? While additional risks may arise if you intend to input, disclose or otherwise provide confidential or personal information into a software or other automated system, using the secure version of Copilot Chat that requires you to login offers better security, privacy and protection of data. The public version of Copilot Chat does not ensure your data is secure. This includes not knowing how information is being stored, shared, and used by each platform’s learning algorithm, potentially putting sensitive UCalgary data at risk. It also raises concerns regarding the potential for inaccuracy, bias or misuse, and a lack of transparency regarding the ownership or management of the platform. What about using other AI tools? UCalgary advises caution when using other generative AI tools as it is not certain how these tools are storing, sharing or using inputted information. Only level 1 (public) information should be used in other AI chatbots, as they don’t offer the same protections as the secure version of Microsoft Copilot Chat. With the secure version of Microsoft Copilot Chat, you can safely enter level 1, 2, 3 or 4 information. Level 4 information should never be entered into any AI tool or chatbot. If you want to acquire or use other generative AI platforms, please follow the Supply Chain Software Acquisition process. Please be aware: as the end-user/requestor, you are responsible for ensuring that the chatbot you use will be collecting, storing or managing information securely and in accordance with UCalgary’s policies and procedures. Please also refer to the Legal Services Guidelines for the Software Acquisition Process for more information on privacy and information security best practises.

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SHA-256: 39169eb70592e45adaaa35a79c96e84f9f256b327a9a0dd5b5e4d552bf3cfbba

Advisors 4.27 An Appellant and a Respondent are expected to speak on their own behalf in an oral Appeal Hearing, including to provide their evidence, to respond to questions, and to ask questions of the other party. 4.28 An Appellant and a Respondent may be accompanied by one Advisor each. 4.29 An Advisor is not a Witness. An Advisor provides assistance and support to an Appellant or Respondent during an oral Appeal Hearing, and does not normally address the University Appeals Committee panel or the other party. 4.30 If either an Appellant or a Respondent plans on having an Advisor attend an oral Appeal Hearing, that party must provide the name and occupation or relationship of the Advisor to the Appellant or Respondent to the University Student Appeals Office as soon as possible, but no later than three (3) Business Days before the Appeal Hearing. 4.31 An Appellant who wishes to have an Advisor speak on their behalf should submit their request as part of their appeal and as a request for accommodation or special consideration. However, requests following the issuance of the permission to appeal decision, or requests from the Respondent to have an Advisor speak on their behalf, may still be made to the University Student Appeals Office no later than three (3) Business Days before the start of the oral Appeal Hearing. 4.32 The University Student Appeals Office will forward any requests to the University Appeals Committee panel chair for a decision.

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SHA-256: 580ad72464441eee7175ec0db2e89858ca13e0b113e2af2056215f3d2b509a5b

What kind of accommodations are available for appeal hearings? As part of the Appeal Submission Form, you will be asked to indicate if you require any accommodations or special consideration should your appeal proceed to a hearing. Examples of accommodations or special considerations that may be requested include: Accommodations that a student receives under the Student Accommodation Policy Incorporation of Indigenous cultural protocols, including having an Elder or Traditional Knowledge Keeper in attendance Attendance of more than one support person (Advisor) Extra breaks scheduled into the hearing agenda (please note that all parties are welcome to request breaks as needed during the course of the hearing) The above list is not exhaustive. Please contact the Student Appeals Office (appeals@ucalgary.ca) if you have any questions or concerns about possible accommodations for your hearing.

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SHA-256: 072bbd7ec599b9e7e3b91d1ce141b44b68ec571783b02c3494da3eea9dd01118