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ANU approved six institutional AI principles via Academic Board in June 2023, covering excellence/integrity, research engagement, clear guidance, AI literacy, access/privacy/security, and collaborative policy development.

These six guiding principles on the use of artificial intelligence at the ANU were approved by the Academic Board in June 2023.

For privacy and data security reasons, uploading student work directly into an AI platform without their consent is not permitted, including for the purpose of feedback or marking.

For privacy and data security reasons, uploading student work directly into an AI platform without their consent is not permitted, including for the purpose of feedback or marking.

Under section 5.11 of the Responsible Conduct of Research Policy (MPF1318) and University guidance, research personnel must document digital assistance tool use, disclose DAT use to collaborators and in outputs (including theses), and obtain all required privacy, security, and ethics approvals.

In line with section 5.11 of the Responsible Conduct of Research Policy, research personnel are responsible for assuring the integrity of their research produced with the assistance of digital assistance tools, including but not limited to artificial intelligence (AI) tools. Research personnel must: Document the use of a digital assistance tool (DAT) in their research process Disclose the use of a DAT to research partners, collaborators and in research outputs, including but not limited to publications and theses

Student interactions with LMS-embedded tools such as AILA are governed by the University LMS privacy collection notice: interaction metadata, assessment content, and system records are retained in the LMS and may be reviewed to verify authorship or investigate suspected policy breaches, accessible to authorized decision-makers.

Assessment content, metadata and system activity records may be reviewed where necessary to verify authorship, ensure fair assessment conditions, or investigate suspected breaches of University’s policies.

Copilot Chat (Basic) is available to eligible UBC students, faculty and staff through institutional Microsoft 365. M365 Copilot (Premium), launched October 15, 2026, is a paid departmental subscription for eligible faculty and staff; students retain Basic access. Prompts and responses are not used to train Microsoft foundation models. Separately, CTLT guidance limits what instructors can require students to share with Copilot for Organizations in a course to Standard U1 Low Risk information. All use remains subject to authorized-purpose, privacy and security requirements; tool access does not grant assessment permission.

Microsoft’s GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar.

UBC says instructors or teaching assistants cannot require students to use GenAI or any other technology tool that requires sharing personal information unless the tool has undergone a UBC Privacy Impact Assessment review and been approved for use with personal information.

In line with the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), instructors or teaching assistants cannot require that students use GenAI or any other technology tool that requires them to share personal information (such as name, student number, personal email address or phone number) unless that tool has undergone a UBC PIA review and been approved for use with personal information.

Kent's public AI data-privacy guidance tells users not to enter personal information, confidential information, sensitive data, or other people's work into AI tools, and specifically says personal or sensitive data should never be put into ChatGPT Edu.

Furthermore, you should never put personal or sensitive data into ChatGPT Edu. For these reasons, you should not enter personal information, confidential information or other people’s work into an AI tool.

Microsoft Copilot Chat is listed for University of Kent in an official university AI tools source. Derived availability: allowed. Derived endorsement type: officially endorsed.

This tool is available to all students and staff at the University of Kent. Copilot Chat may be accessed by all students and staff using their Kent IT account.

McMaster's operational excellence generative AI guidelines tell employees not to upload confidential, personal, personal health, or proprietary information to a generative AI tool unless required security/privacy assessments have been completed, while noting an enterprise Microsoft Copilot exception when logged in with McMaster credentials.

Do not upload or share confidential, personal, personal health or proprietary information with a generative AI tool unless a data security and risk assessment and a privacy and algorithmic assessment have been completed for the specific tool... McMaster has an enterprise licence for Microsoft Copilot (but not 365) which ensures that, when logged in using McMaster credentials, data used is not shared with either Microsoft or McMaster.

McMaster's Provost academic integrity page says McMaster has not activated Turnitin's AI Detector, while privacy/security and reliability assessment work is underway and activation may allow retroactive submissions.

At this time McMaster has not activated the Turnitin AI Detector. Ongoing work to assess privacy and security impacts of this tool, as well as exploring its reliability, are underway. McMaster may activate the AI Detector, which allows for retroactive submissions.

Illinois Enterprise GenAI guidance tells users to handle data used with AI according to legal, institutional, and ethical standards, including privacy laws.

Objective: Ensure all data used with AI technologies is handled according to legal, institutional, and ethical standards, with a strong emphasis on respecting intellectual property.

Illinois Enterprise GenAI guidance for service providers includes security controls, audits, MFA, and data privacy compliance for AI systems and sensitive data.

Service providers should implement robust security measures to protect against unauthorized access and data breaches; conduct regular security audits and vulnerability assessments; enforce the use of multi-factor authentication for accessing AI systems and sensitive data; and ensure compliance with all relevant data privacy laws and regulations, such as GDPR, CCPA, FERPA and HIPAA.

Queen's AI Applications page states that the university has conducted security and privacy assessments for generative AI software and uses those assessments to identify risks and inform use guidelines.

To ensure the safe and appropriate use of generative AI software, the university has conducted a series of security and privacy assessments through the Security Assessment Process (SAP). These evaluations help identify potential risks, protect user privacy and institutional data, and inform appropriate use guidelines.

Queen's Library Generative AI privacy guide warns users not to assume that data input into an AI tool is private and confidential.

Always read the terms of use or privacy statements of the AI tool you're using. Some AI tools will use your inputted data (and the associated output) to further train or audit their models. Do not assume that any data you input into an AI tool is private and confidential.

University of Turku's chatbot privacy notice states that the chatbot does not require authentication, stores queries automatically for 365 days, and does not use service information for automatic decision-making or profiling.

The service does not require authentication. ... Queries are automatically stored for 365 days. ... The service does not make automatic decisions.

Avidnote AI Assistant is listed for University of Turku in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

The University of Turku Library has acquired an Avidnote license for all university members until 16 December 2026. To log in, select Sign in with SSO and enter a university email address; users are redirected to the University single sign-on page.

University of Pittsburgh Teaching Center guidance says generative AI should not be used to grade student work and directs instructors to review data privacy implications before inputting data into generative AI tools.

Generative AI should not be used to grade student work. Review information on the data privacy implications of inputting data into generative AI tools.

Claude for Education is listed for University of Pittsburgh in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: officially endorsed.

The University of Pittsburgh provides access to a diverse portfolio of AI tools. Claude for Education availability: Faculty & staff (now), Students (coming soon); none for university users (paid license).

Georgia State guidance says tools used for processes involving Sensitive or Confidential university data should not be used without contract review of data processing, privacy, and security before use.

Any tool that will be used for a process that includes university data that could be Sensitive or Confidential ... should not be used without undergoing contract review to examine data processing, privacy, and security prior to use.

Microsoft Copilot Chat Enterprise is listed for Georgia State University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Microsoft Copilot Chat Enterprise is an AI companion available in your PantherMail/Office 365 account

Georgetown's AI privacy guidance says personally identifiable information should be used only with university-evaluated and approved systems or with consent, unless another approved legal or university process applies.

Members of the Georgetown community must ensure that personally identifiable information is only used with systems that have been evaluated and approved by the university, or when individuals have provided their consent (unless permitted by applicable law or through an approved university process, such as IRB review).

Google Gemini is listed for Georgetown University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Staff, Faculty and Students can claim a Google Gemini License by opting-in. Georgetown's enterprise instance of Gemini ensures that user chats and data are not used to train or improve the underlying models. Georgetown's Master Services Agreement with Google ensures compliance with privacy and security requirements.

Tilburg University's Privacy & Security framework says users should not enter personal data, confidential information, or commercially sensitive information into GenAI tools, and should have tools assessed first if they want to process sensitive data with GenAI.

Do not enter personal data, confidential, or commercially sensitive information into GenAI tools. These may be stored or processed by third parties and often do not comply with privacy legislation. This also applies when risk-mitigating features are enabled. Do you want to process sensitive data with GenAI? Then have the tool assessed by your information manager first.

Tilburg University's Privacy & Security framework states that GenAI output may contain errors, fabrications, or biases and that generated information should always be verified before being used or shared.

GenAI may contain errors, fabrications, or biases. It is not a search engine that you can use to retrieve or verify facts. Always verify the generated information before using or sharing it. Ultimately, you remain responsible for what happens with the output.

UET Lahore's admissions privacy policy says the university collects personal, educational, financial, and technical information to provide services, conduct research, and communicate with stakeholders.

We collect various types of information to provide and improve our educational services, conduct research, and communicate with our stakeholders. The types of information we collect include: Personal Information: This includes names, addresses, phone numbers, email addresses, date of birth, gender, and other identifying information.

UET Lahore's admissions privacy policy says sensitive information is encrypted during transmission, access to personal data is restricted to authorized personnel, personal data is stored securely, and regular audits are conducted.

Data Encryption: Sensitive information is encrypted during transmission. Access Controls: Access to personal data is restricted to authorized personnel only. Secure Storage: Personal data is stored in secure databases and facilities. Regular Audits: We conduct regular audits to ensure compliance with our privacy and security policies.

The AAU alumni site privacy policy says the site may collect user contact details and device information, uses analytics and service-related contact information, and reserves alumni personally identifiable information for alumni and Alumni Affairs & Development use for personal and University-related purposes.

All personally identifiable information provided by alumni is strictly reserved for use by individual alumni and Alumni Affairs & Development (AA&D) for personal and University-related purposes only.

The AAU reform documents feedback portal privacy notice says visitor comments collect form data, IP address, and browser user agent for spam detection, and says users who left feedback can request export or erasure of personal data subject to administrative, legal, or security retention needs.

If you have left feedback, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you.

INTI's official Privacy Policy states that personal information provided to INTI will be processed under Malaysia's Data Protection Act 2010 and other relevant legislation.

The information you provide to INTI International University & Colleges will be processed in accordance with the provisions of the Data Protection Act 2010 and any other relevant legislation.

INTI's official Ethics & Compliance page provides general ethics and compliance context, including Code of Conduct links and reporting channels, but it is not an AI-specific policy source.

Our Ethics and Compliance standards seeks to ensure that our business practices conform to applicable laws, regulations and ethical business principles, as well as developing a culture of integrity.

University of Nizwa's Privacy Policy states that the university collects personal information through website/service interactions and uses collected information for purposes such as personalization, website improvement, customer service, transactions, site features, and periodic emails.

We collect information from you when you visit our website, register on our site, place an order, subscribe to our newsletter, respond to a survey, or fill out a form. Any of the information we collect from you may be used in one of the following ways: To personalize your experience ... To improve our website ... To process transactions ... To send periodic emails.

University of Nizwa's plagiarism guidance describes unattributed use of another person's work in academic or professional assignments as inappropriate behavior and academic misconduct.

UoN Definition of Plagiarism: The use of another person’s work in an academic or professional assignment, without proper attribution (quoting and/or referencing), is deemed to be inappropriate behavior and shall be penalized based on the severity of the misconduct.

PIEAS states on its website privacy policy that it collects the least personally identifiable information required for its duties or transactions and intends to take reasonable steps against unauthorized access or disclosure.

It is PIEAS's policy to collect the least amount of personally identifiable information required to fulfill its required duties and responsibilities, to complete a particular transaction or as required by law.

PIEAS PhD thesis rules require the thesis to make a distinct contribution to knowledge and provide evidence of originality, and they exclude work already used for another person's degree.

Thesis for the PhD degree must form a distinct contribution to knowledge and afford evidence of originality either by the discovery/revelation of new facts. It must also not include the work for which a degree has already been conferred upon the candidate or someone else.

PUC-Rio publishes an official personal-data processing and website privacy policy covering PUC-Rio and websites under the puc-rio.br domain.

This document presents the policy for the processing of personal data at PUC-Rio, including websites registered under its Internet domain ("puc-rio.br").

PUC-Rio has an official PUC-Behring Artificial Intelligence Institute page that frames AI work around teaching, research and development, community formation, and responsible technology.

Guiados pelos princípios que regem o instituto, concentramos nossas atividades em três grandes pilares: Ensino; Pesquisa e Desenvolvimento; Formação de Comunidade.

UniME published a 2025 technical-administrative staff training course on privacy, GDPR, and artificial intelligence that references responsible and transparent AI use, privacy protection, the AI Act, and AgID guidelines.

La formazione fornisce competenze sull’uso dell’IA per snellire processi, migliorare servizi e risorse, nel rispetto dell’etica, della normativa (AI Act) e delle linee guida AgID.

UniME published a 2025 technical-administrative staff training course on artificial intelligence in workplace contexts, focused on conscious, secure, ethical use and compliance with privacy, security, and responsibility rules.

L’evento introduce l’intelligenza artificiale come strumento per semplificare le attività amministrative, promuovendone un uso consapevole ed etico nel rispetto delle normative.

BITS Pilani's Data Privacy Policy says that when Personal Data is used as input for generative AI models, safeguards must prevent the Personal Data from being used to train the model unless prior written consent is obtained from the Data Principals, and the use must comply with applicable privacy laws.

4.5.2 Where Personal Data is used as a data input for any generative AI models, safeguards must be put in place such that the Personal Data is not used to train the model (unless prior written consent is taken from the Data Principals for the same), and the use is strictly in accordance with the applicable privacy laws.

BITS Pilani's Data Privacy Policy says AI tools such as ChatGPT or CoPilot should not be used wherever personal, sensitive, or confidential data is involved without explicit approval from the relevant Institute information security team or the BITS Pilani IT team.

For this reason, one should not use any AI (Artificial Intelligence) tools similar to but not limited to ChatGPT, CoPilot etc., wherever personal data/sensitive/confidential data is involved, without explicit approval from the relevant Institute's information security team or the BITS Pilani IT team.

CUHK leaves pedagogical AI rules to course teacher discretion. For example, Chung Chi College General Education courses (GECC3130/4130, AY2026/27) adopt Approach 2 ('Use only with prior permission'), where GenAI is prohibited for drafting written assignments but permitted for spelling and grammar checking, subject to approval by the Senate Committee on General Education (university-wide full student guide rules remain unverified behind ADFS SSO).

Approach 2 (i.e. “Use only with prior permission”) is adopted for Chung Chi College General Education courses (the revised approach is subject to approval by the Senate Committee on General Education). Students are not allowed to use generative AI (GenAI) tools to prepare or write any part of their written assignments, such as proposals, essays, or project reports. However, students may use GenAI tools solely for spelling and grammar checking. In addition, students are strongly discouraged from using GenAI tools to generate summaries or paraphrases as a substitute for close reading of the core texts. Students may also be asked to engage in interactions with GenAI tools under teachers’ strict

At CUHK, improper or unauthorized use of AI tools in learning activities and assessments constitutes academic dishonesty (including plagiarism or unauthorized third-party assistance) under Senate policy (effective from AY2025-26, updated July 2026), subject to penalties ranging from zero marks to demerits, suspension, or termination of studies, adjudicated by the course-offering faculty/college or the Faculty of Medicine Fitness to Practice (FTP) Committee.

all academic-related discipline cases of undergraduate and postgraduate students, including cases of academic dishonesty in course work shall be handled by the faculties/colleges/offices/centres that offer the courses concerned instead of the students’ major programmes/faculties, and in the case of MBChB students, if the relevant courses are offered by the Faculty of Medicine, the cases shall be handled by the Fitness To Practice (FTP) Committee formed under the Faculty of Medicine;

Imperial provides access to selected OpenAI GPT models through the institutional dAIsy platform. This does not establish access to the standalone ChatGPT service or permission to use GPT-generated content in assessed work.

dAIsy is Imperial's AI platform, designed to give you safe, easy access to multiple generative AI models (such as GPT, Claude, Deepseek, and others) through a single interface.

Imperial provides access to selected Anthropic Claude models through the institutional dAIsy platform. This does not establish permission to use Claude-generated content in assessed work.

dAIsy is Imperial's AI platform, designed to give you safe, easy access to multiple generative AI models (such as GPT, Claude, Deepseek, and others) through a single interface.

U-M ITS offers a generative AI platform to active faculty, staff, and students across its campuses and Michigan Medicine, subject to the ITS AI Services terms that limit use to within the United States.

ITS is now offering a generative AI platform available to all active U-M faculty, staff, and students on the Ann Arbor, Flint, and Dearborn campuses and Michigan Medicine. These service offerings are equitable, accessible, and support everything from basic consumer usage to advanced research and experimentation.

Adobe Firefly is available through U-M enterprise Adobe licensing to eligible faculty, staff, and students at no added individual cost. This institutional availability is not blanket permission for coursework, examinations, or sensitive-data uploads.

Adobe Firefly is available for free through the University of Michigan's enterprise Adobe Creative Cloud license to all University of Michigan faculty, staff, and students. Firefly is a family of creative generative AI models used to generate, edit, and refine visual and audio content. It is designed specifically for commercial safety and is built directly into Adobe applications like Photoshop, Illustrator, and Premiere, as well as being accessible as a standalone web tool.

Yale academic integrity guidance treats inserting AI-generated text into an assignment without proper attribution as an academic integrity violation.

Inserting AI-generated text into an assignment without proper attribution is a violation of academic integrity, and using AI tools in a manner that was not authorized by your instructor may also be considered a breach of academic integrity.

AWS Bedrock is listed for Yale University in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: officially endorsed.

Yale’s AI Tools and Resources says its Developer Tools are available to support building new Yale tools. AWS Bedrock is for staff and faculty, is usage-based, and requires Yale's AI request review process for each application.

The ME faculty recommends web Microsoft Copilot and states students can sign in with their TU Delft credentials; recommendation and access do not establish blanket task permission or an institution-wide endorsement.

• Assisting with programming and debugging • Acting as a brainstorming partner These uses can often enhance your learning experience. However, AI tools must not replace your own analysis, critical thinking, or academic writing. With data safety and uniformity in mind, the TU Delft recommends using the web-version of Microsoft Copilot at this moment in time. You can log into Copilot with your TU Delft credentials. Student Responsibilities As a student, you are ultimately responsible for your own work, including any work produced with the help of AI. When using AI tools, be aware of the following responsibilities: • Permission: Check the written statement* regarding AI use for

TU Delft Teaching Support says NetID-authenticated Microsoft Copilot Chat is currently the only tool permitted for educational use; the institution-wide policy remains under development, and individual assessments are subject to their own rules.

Currently, the Microsoft Copilot Chat (after logging in with NetID) is the only generative AI tool permitted for use at TU Delft for education.

University of Oregon AI Service Offerings guidance approves Microsoft Copilot Basic and Microsoft 365 Copilot Premium for Red, Amber, and Green institutional data classifications, while restricting Adobe Firefly, Apple Intelligence, TeamDynamix KB Chatbot, Zoom AI Companion, and all uncontracted third-party AI tools to Green (low-risk) data only.

Here are the AI tools supported or available at the UO, including their operational status and links to additional information. ... Microsoft Copilot—Basic: Red, amber, and green data ... Microsoft 365 Copilot—Premium: Red, amber, and green data ... Adobe Firefly: Green data only ... Zoom AI Companion: Green data only ... Status of other AI services: Warning! At this time, only low-risk (green) data has been approved for entry into any AI tools listed below.

Adobe Firefly is listed for University of Oregon in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

The University of Oregon has institutional access to several AI tools for faculty, staff, and students.

University of Guelph guidelines for fall 2026 mandate that substantive academic evaluations must never be made independently by AI as grading is a human decision requiring instructor discretion, and explicitly prohibit the use of AI detection tools to support allegations of academic integrity breaches.

Substantive academic evaluations should never be made independently by AI: a grade is a human decision at this University and Senate-approved grading procedures require the exercise of discretion by instructors. ... Use of tools for detecting AI use are not approved at Guelph and cannot be used to support an allegation of a breach of academic integrity.

The University of Guelph states that submitting AI-completed materials without instructor permission constitutes an offence under its academic misconduct policies.

Submission of materials completed by AI, without permission of the instructor, constitutes an offence under the University’s academic misconduct policies, either as a form of plagiarism or the use of unauthorized aids.

Google Gemini is listed for The Ohio State University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.

Available AI tools differ based on how vendors use the data you enter. Microsoft Copilot Chat and Gemini [are] provided by Ohio State. Availability: Automatically integrated into OSU student and employee accounts.

Microsoft Copilot Chat is listed for The Ohio State University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.

Available AI tools differ based on how vendors use the data you enter. Microsoft Copilot Chat and Gemini [are] provided by Ohio State. Availability: Automatically integrated into OSU student and employee accounts.

ChatGPT Edu is officially available for Johns Hopkins University full-time faculty and staff, while non-full-time members must consult divisional technical teams for options. Prior to requesting an account, users review guidance and submit an account request with an institutional cost center. Accounts incur an $8.50 base monthly cost plus actual usage charges. ChatGPT Edu provides an enterprise higher-education version with advanced features and privacy controls, and upon invitation users log in using [email protected].

ChatGPT Edu is now officially available for Johns Hopkins University full-time faculty and staff. If you are not a full-time faculty or staff member at the university, you will need to speak with your divisional technical teams to explore available options. Before submitting an account request, please take a moment and read the resources on this page: https://engineering.jhu.edu/cmts/jhu-chatgpt-edu-account-request-for-faculty-and-staff/

HopGPT (formerly Hopkins AI Lab) is Johns Hopkins University's institutional AI platform developed by IT@JH, offering members of the Johns Hopkins community secure and easy access to Large Language Models from industry leaders including OpenAI, Anthropic, and Meta. Developed by IT@JH, this secure environment mitigates security and privacy risks while ensuring data remains protected. HopGPT is approved for sensitive data, including PHI and PII, subject to institutional stewardship and required research approvals (IRB for non-clinical research; SIP for clinical research or uses involving PHI/PII).

HopGPT (formerly Hopkins AI Lab) offers members of the Johns Hopkins community secure and easy access to Large Language Models (LLMs) from industry leaders including OpenAI, Anthropic, and Meta. Developed by IT@JH, this secure environment mitigates security and privacy risks while ensuring that data remains protected.

Microsoft Copilot Basic has the stated Cornell access and data conditions; its listing does not authorize coursework or examinations. Eligible faculty/staff/students aged 18+; use Cornell authentication. Only Low Risk data; public search has limited privacy.

Microsoft Copilot Basic More information Quick info Availability: Faculty, staff, and students Price: Free Risk: Low Risk and below Microsoft Copilot Basic Microsoft Copilot Basic: The university-wide “private” tool provides access to OpenAI GPT models, in addition to OpenAI’s DALL-E vision model. It enables faculty, staff, and students who are 18 years of age or older to experiment with GenAI text, image, and coding tools without storing the person’s login and chat data or using that data to train the large language models. However, it does use Microsoft’s public search engine where privacy is limited. For this reason, only enter low-risk data — information that the univ

Cornell's AI course policy icons include a 'PP' (Privacy Protecting) icon indicating that generative AI use is permitted but no copyrighted or proprietary class materials should be uploaded unless otherwise specified.

PP (Privacy Protecting—No Proprietary Materials) GenAI use permitted, but no uploading of copyrighted or proprietary class materials unless otherwise specified.

Columbia University has a university-wide Generative AI Policy from the Office of the Provost governing use by staff, faculty, students, and researchers, covering information security, data privacy, copyright, academic integrity, and bias.

Since instructors and academic departments have the ability to develop their own AI course policies, students may encounter different guidelines across their courses. To avoid confusion, we encourage all instructors to include a clear, well-defined generative AI statement in their course syllabi that clearly delineates whether and how students can use AI in their coursework.

CUIMC requires a formal IT Risk Assessment review before deploying any locally installed AI models (LLM, NLP, ML) to evaluate security, privacy, and compliance risks.

For locally installed AI models, a formal IT Risk Assessment review is required before deployment to evaluate potential security, privacy, and compliance risks.

Students should not upload personal, sensitive, copyrighted, or licensed material to AI tools, as many AI tools cannot guarantee privacy, strong data security, or the protection of intellectual property.

When uploading personal, sensitive, copyrighted, or licensed material: Many AI tools cannot guarantee privacy, strong data security, or the protection of intellectual property (IP).

Monash's AI responsible use principles establish five institutional pillars: community benefit, education and research excellence; fairness; transparency; integrity and accountability; and data security and privacy.

**Monash AI responsible use principles** \\ \\ - Community benefit, education and research excellence\\ - Fairness\\ - Transparency\\ - Integrity and accountability\\ - Data security and privacy

UNSW only authorises the use of Turnitin's AI Writing Detection Tool for detecting improper AI use in student work; UNSW IT has not approved other detection tools due to privacy and accuracy concerns.

UNSW only authorises the use of Turnitin's AI Writing Detection Tool for detecting improper AI use. Students' work should not be uploaded to any other platform because: Only Turnitin has been approved by UNSW Cyber Security as protecting student privacy. The accuracy of other detection tools is extremely low.

UNSW advises students not to include any personal or sensitive information in AI prompts, including addresses, names, emails, zID, or intellectual property, and recommends using Microsoft Copilot with a UNSW account for data privacy.

Protect personal information. Do not include any personal or sensitive information in prompts, your own or other people's (i.e. addresses, name, emails, zID or intellectual property). For data privacy and protection, use Microsoft Copilot using your UNSW account

Harvard-managed ChatGPT Edu is available by request at a monthly cost, with School or Unit approval and the service's listed eligibility. Codex is included with Harvard ChatGPT Edu licences. ChatGPT Chat and Codex are approved up to Level 3 confidential data; ChatGPT Work requires active monitoring of autonomous sessions for that data level. API keys require separate API Platform access, and connectors require security/privacy approval. Institutional access does not grant assessment permission.

ChatGPT Edu is available by request at a monthly cost . Requests are reviewed and approved by Schools and Units.

Harvard Claude is available in paid Standard and Premium tiers, with requests reviewed and approved by Schools and Units. Licences include Chat, Code, Cowork and Science; API keys use a separate API Platform path. Chat and Code are approved up to Level 3 confidential data; Cowork requires active monitoring of autonomous sessions. Connectors require security/privacy approval. Tool access does not grant assessment permission.

There are two tiers of Harvard Claude licenses, each with a different monthly cost :

Perplexity.ai is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Free version may log and use identifiable queries for model improvement. Paid version has a stronger privacy policy and does not log identifiable quieres for model improvement. An AI-powered search and answer engine that combines large language models with live web search to deliver conversational responses. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Perplexity.ai Approved up to SRDS low protection level. An AI-powered search and answer engine that combines large language models with live web search to deliver conversational responses. Paid ( Procurement purchase required ) Free version may log and use identifiable queries for model improvement. Paid version has a stronger privacy policy and does not log identifiable quieres for model improvement. July 18, 2025

Slack AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. AI-generated outputs (e.g., summaries, recaps) may be posted in shared channels or viewed by multiple users. These outputs may surface, rephrase, or summarize others' messages, potentially highlighting content not intended for broader visibility. Slack’s privacy terms also permit use of data to improve AI features. Do not use with sensitive data. AI in Slack can summarize channels and threads and serve up daily recaps. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Slack AI Approved for data that is made publicly available by its source. AI in Slack can summarize channels and threads and serve up daily recaps. Paid ( Procurement purchase required ) AI-generated outputs (e.g., summaries, recaps) may be posted in shared channels or viewed by multiple users. These outputs may surface, rephrase, or summarize others' messages, potentially highlighting content not intended for broader visibility. Slack’s privacy terms also permit use of data to improve AI features. Do not use with sensitive data. July 15, 2025

HKUST research-integrity rules govern university-related scholarly work, while student plagiarism related to university awards follows academic-integrity regulations; research data must follow privacy and ethical rules.

This Policy applies to all faculty, staff and students, as well as visiting researchers and affiliated researchers, in regard to research or scholarly inquiry undertaken at or on behalf of the University, regardless of the funding source.

ITSO describes Gemini Enterprise EDU access for both subscribed staff and students, including programme/course-sponsored student licences.

Gemini Enterprise (EDU Edition) is a tailored, education-focused AI platform designed for universities, colleges, and schools. It provides campus-wide enterprise search, intelligent assistance, and workflow automation under strict educational data privacy (campus data is never used for model training) while utilizing a unified, pooled resource model to optimize campus-wide usage.

UC Berkeley's Office of Ethics, Risk and Compliance provides centralized resources and guidance on the ethical and appropriate use of artificial intelligence, specifically generative AI, with a focus on privacy and compliance with existing laws and policies.

The Office of Ethics, Risk and Compliance is providing resources and guidance about how to use artificial intelligence (AI), specifically generative AI, in an ethical and appropriate manner. This page will help guide you to available tools with a focus on privacy and compliance with existing laws and policies.

The University of California system has established Responsible AI Principles comprising eight principles: Appropriateness; Transparency; Accuracy, Reliability and Safety; Fairness and Non-Discrimination; Privacy and Security; Human Values; Shared Benefit and Prosperity; and Accountability.

At a higher level, UC has several AI principles: Appropriateness; Transparency; Accuracy, Reliability and Safety; Fairness and Non-Discrimination; Privacy and Security; Human Values; Shared Benefit and Prosperity; and Accountability.

McGill IT Services offers a secure Commercial Data Protection version of Microsoft Copilot, accessed with McGill credentials, which it chose because it conforms to the University's privacy and data protection standards; the public version of Copilot does not conform and should not be used for McGill-related purposes. Even in the secure version, users should not share private, sensitive, PII, PHI, PCI or other confidential information. McGill's separate 'AI Tools at McGill' directory returned HTTP 403 when re-checked on 2026-10-20, so the current directory entries (names, audiences, prices) could not be independently re-verified. Tool approval is not permission to use AI in an assessment.

McGill offers a secure version of Microsoft Copilot that protects our data, known as the Commercial Data Protection version.

McGill guidance says users should mitigate potential privacy concerns by removing personally identifying information when using AI tools, be careful with sensitive or restricted material, and avoid using Personal Health Information (PHI) or Payment Card Industry (PCI) data with AI tools.

Mitigate potential privacy concerns by removing personally identifying information (e.g., names, email addresses, phone numbers). For example, when writing a prompt to draft an email to Joe Smith, replace "Joe Smith" with "XYZ."

SNU AI Guidelines Chapter 2 §1 sets general ethical principles: members should share and acknowledge AI use to the extent possible (§1(1)), should verify facts and sources (§1(2)), must comply with copyright, privacy, and information security laws and University rules and ensure inputs do not include personal or rights-infringing content (§1(3)), should make diligent efforts to mitigate bias (§1(4)), and must recognize full personal responsibility for submitted AI-assisted outputs (§1(6)).

To build and maintain such trust, members of the University should, to the extent possible, share and appropriately acknowledge their use of AI in educational, research, and administrative processes.

SNU's AI Guidelines (Chapter 2) set forth core ethical standards—transparency, fact and source verification, copyright/privacy/information security compliance, bias mitigation, and personal accountability—along with domain-specific ethical guidelines for teaching and learning, research and development, and administration.

University members must comply with relevant laws, regulations, and University rules concerning copyright, privacy, and information security when using AI. In particular, when using generative AI, they must ensure that inputs such as data or prompts do not include personal information, copyrighted works, or other content that infringes upon the rights of others or violates applicable laws or University regulations.

When AI-supported marking and feedback practices are used, student-facing information should explain why and how AI tools are used, human oversight, academic judgement, and privacy concerns about student data or work.

Where AI supported marking and feedback practices and used, clear information should be provided to students on their use that details why, and how, AI tools are being used; emphasises that there remains human oversight; and addresses any privacy concerns that students might have about their data or work being uploaded to AI tools.

Microsoft Copilot is listed for University of Birmingham in an official university AI tools source. Derived availability: allowed. Derived endorsement type: officially endorsed.

The University of Birmingham says Microsoft Copilot is available free to all University of Birmingham students. Students sign in with their University account or University email and password; the page says queries and chats are not stored or used to train the underlying model.

UWA research-writing guidance says authors are responsible for ensuring inputs to AI tools are suitable for uploading and processing and that use complies with copyright, privacy, ethics, data-sensitivity policies, and legislation.

Authors are responsible for ensuring that all input into AI tools is suitable for uploading and processing and any use is compliant with copyright, privacy, ethics, and data sensitivity policies and legislation.

UWA’s student AI guide expanded its privacy guidance to clarify that students must not input UWA staff intellectual property (lecture slides, handouts, unit reading material) into public AI systems.

It is also important that you do not input any intellectual property or copyright material that is not your own, including the intellectual property of UWA or its staff – such as lecture slides, handouts, and unit reading material – as it is not yours to distribute.

Microsoft Copilot Chat is UQ's enterprise AI tool, available to UQ staff and students, and the UQ Library says it provides a higher level of data security and privacy than other AI tools.

As UQ's enterprise system, Copilot Chat provides a higher level of data security and privacy than other AI tools.

UQ has disabled the Turnitin AI writing indicator functionality for all assessments from Semester 2, 2025, citing that AI detection tools are flawed and unreliable.

UQ has disabled the Turnitin AI writing indicator functionality for all assessments from Semester 2, 2025.

Students must refrain from disclosing copyrighted, private, or confidential information to commercial GenAI clients unless expressly permitted, and must respect privacy and copyright of content they work with.

Fairness: Respect the privacy and copyright of the content with which you work. Refrain from disclosing copyrighted, private, or confidential information to commercial GenAI clients, unless expressly permitted.

Google Gemini is officially licensed and provided to ETH Zurich employees and students free of charge through the ETH Google Workspace Cloud Subscription with enterprise data protection (no model training). CISO cloud assessment remains OPEN; Google tools are not approved for confidential or protected personal data. An optional fee-based Google AI Pro license is available for employees.

ETH Zurich offers a Google Workspace Cloud Subscription that allows the service to be used free of charge and in a protected environment. As with Microsoft Copilot, data entered is not used to train the models.

KU researcher guidance says researchers should comply with sponsor, publisher, institutional, and disciplinary rules when using GenAI and should consider confidentiality, privacy, intellectual property, and disclosure requirements.

Researchers should exercise appropriate caution when using GenAI tools in research activities. In particular: Review and comply with funding agency, sponsor, and publisher policies related to AI use. Be attentive to how AI tools handle data, including confidentiality, privacy, and intellectual property considerations.

Adobe Firefly is listed for University of Kansas in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: officially endorsed.

KU makes Adobe Creative Cloud available to faculty, staff, researchers, and eligible students, with eligibility depending on major or employment role.

Cambridge’s staff administrative-use guidance recommends avoiding confidential, sensitive or personal data in GenAI unless warranted and consistent with the guidance. This document expressly excludes teaching, student learning/assessment, research, and College or other separate-entity business. It is not an unconditional privacy prohibition for all student AI use.

Regardless of the work being undertaken, it is recommended that staff avoid inputting confidential, sensitive or personal information into GenAI tools unless warranted and only in accordance with this guidance.

Cambridge’s educational guidance advises users to consider privacy and ethics, avoid sharing personal/sensitive material carelessly, acknowledge a significant and unrevised GenAI contribution to substantive or impactful work, and take responsibility for lawful use under relevant University policies. These general recommendations do not replace a particular assessment’s declaration requirements.

Remain aware of the potential privacy and data implications in using tools without due care. Some tools may store or otherwise use information provided to train their language models and you should not share anything personal or sensitive.

UW-Madison states that it has vetted and secured contracts for listed generative AI services that are available university-wide for free and provide higher data security and privacy protection than public services.

UW-Madison has vetted and secured contracts for the generative AI services below. These tools are available university-wide for free and provide higher data security and privacy protection than public services.

UW-Madison's CTLM generative AI teaching guidance says instructors and administrators are responsible for protecting student privacy and intellectual work, securing FERPA-protected data, and following university policies that apply to generative AI.

Instructors and administrators are responsible for protecting student privacy and intellectual work, as well as securing FERPA-protected data. They must also follow university policies that apply to the use of generative AI.

Boston University faculty and staff guidance says users should avoid inputting or sharing private or sensitive information through commercial GenAI tools because this could violate privacy laws or university policy, and says TerrierGPT is recommended for institutional use but is not approved for restricted use data.

Avoid inputting or sharing private or sensitive information through commercial GenAI tools, as this could violate privacy laws or university policy. For institutional use, TerrierGPT is recommended because it protects university data and complies with internal privacy policies. However, TerrierGPT is not approved for restricted use data.

Adobe Firefly is listed for Boston University in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: officially endorsed.

Boston University's official AIDA supported-tools catalogue says Adobe Creative Cloud includes Firefly image-generation credits and is available at no cost only to students and faculty eligible through their primary teaching affiliation; users who need to pay are charged $75 per year.

Rutgers OIT guidance says only Rutgers-approved AI tools should be used at the university to protect university data and ensure appropriate use; Rutgers-approved versions include security and privacy safeguards and do not use Rutgers data to train underlying models.

The tools licensed by Rutgers include security and privacy safeguards for appropriate use at the university. By using the Rutgers-approved versions of these tools, your data will not be used to train the models underlying the tools. To protect university data and ensure appropriate use, only Rutgers-approved AI tools should be used at the university.

ChatGPT Edu is listed for Rutgers University–Newark in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Rutgers is now offering ChatGPT Edu as a $20/month subscription

The trial framework forbids privacy violations and information theft in AI development/use contexts and requires school approval or filing when using school public data. It does not establish a full vendor-training or retention matrix.

第十七条  人工智能技术产品和服务开发流程不得用于违背学术诚信、窃取信息、侵犯隐私的行为。其开发场景须符合人工智能“禁止使用”“有限使用”清单规范。 Article 17 The development process of AI technology products and services shall not be used for actions that violate academic integrity, steal information, or infringe upon privacy. Their development scenarios must comply with the "Prohibited Use" and "Limited Use" list guidances for AI. 第十八条  人工智能技术产品和服务的开发者应提供算法透明度评估报告，说明核心算法逻辑、数据来源及模型训练方法，确保其可解释性。

Official SJTU Xflops materials list a locally deployed DeepSeek service, supported by the Xflops team and the Network Information Center, with DeepSeek/Qwen models. The page does not establish eligibility, price, retention or assessment permission.

DeepSeek 本地版 ：由 Xflops超算队协助上海交通大学网络信息中心部署的本地 DeepSeek 模型，现已支持 DeepSeek、Qwen 等模型，可以在 DeepSeek 官方平台“服务器繁忙”时解决你的燃眉之急。

Macquarie's AI policy says University-provided AI tools and systems are subject to privacy, security, intellectual-property, intended-use, and risk-assessment controls.

The University will undertake regular assessments to ensure that the use of AI systems and tools does not compromise data security or intellectual property rights and complies with University policy. Users of AI tools and systems provided by the University must use these for their intended purpose... A risk assessment will be conducted by the Head of AI prior to the implementation of an AI system.

Macquarie's Academic Integrity Policy treats unauthorised use of generative AI in an academic exercise as unacceptable academic conduct that may lead to an academic integrity breach allegation.

Unacceptable Academic Conduct may lead to an allegation of an academic integrity breach... Unauthorised use of generative artificial intelligence occurs when a student uses material produced by a generative artificial intelligence in an academic exercise, without authorisation and submits it as their own work.