The University of Queensland

A student appealing a formal UQ misconduct decision must lodge the appeal with the Associate Director within 20 business days of being given written notice of the decision (clause 58). This is a misconduct appeal, not a general assessment remark request.

An appeal of a Misconduct Body penalty ordinarily suspends implementation, unless the body directs implementation despite appeal. A student may ask the Appeal Body chair to stay such a direction; the chair must consider that request urgently. The Appeal Body decision is final within UQ, after which a student may complain to the National Student Ombudsman; internal appeals should usually be exhausted first.

In a formal UQ misconduct proceeding, the Misconduct Body determines whether an allegation is proven on the balance of probabilities and imposes a penalty it considers appropriate and proportionate to proven misconduct; it may impose a less or more serious penalty than proposed within its authority.

For a formal UQ student misconduct proceeding, the scheduled hearing follows at least 10 business days after the allegation notice and document bundle are provided to the student. An oral hearing occurs only if requested, and a student may bring a support person. A student is not entitled to a lawyer or representative unless the Misconduct Body chair gives prior written approval. The Body will endeavour to decide within 20 business days after the notice and bundle are provided; this is an endeavour, not a fixed deadline.

From Semester 2, 2026 UQ classifies assessment tasks as Secure or Open. Secure tasks specify approved materials and whether AI may be used; Open tasks permit resources including AI, subject to task instructions and any specified disclosure requirements. An 'AI required' condition applies to tasks assessing AI use.

In the staff Copilot Chat research scenario, prompts and responses are retained in the staff member’s Exchange mailbox, and uploaded files are stored in OneDrive under Microsoft 365 retention approaches. The source discusses these records separately from AI model training; it does not state a retention period.

UQ Researcher Hub advises staff not to share sensitive or confidential research data with public AI tools and to assume deidentified data may be reidentified by public AI. UQ Copilot Chat suitability is described for SENSITIVE information without additional sensitivities; staff must still consider research agreements and approved storage locations.

UQ provides Copilot Chat to staff and students at no additional cost, while organizational units may purchase separate Microsoft 365 Copilot add-on licences for staff. These are distinct products and this describes IT provision only.

UQ provides Microsoft Copilot Chat at no additional cost to its staff and students through UQ Microsoft 365. This university-provided Copilot Chat is distinct from paid Microsoft 365 Copilot add-on licences. Access does not authorize AI use in every assessment. Age-based and Academic Title Holder restrictions recorded in an older staff page have not been reverified.