Coursework & Module Permission
Explicit Permission Required
UCD’s Academic Integrity Policy says submission of AI-generated content without explicit permission and attribution is not allowed.
Dublin, Ireland Last checked
University College Dublin
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University College Dublin
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Examinations & Assessment Design
Teaching Guidance Excerpt
The retained teaching guidance emphasizes being transparent with students about what AI use is permitted. The excerpt does not establish a specific examination rule.
Disclosure & Interaction Records
Interaction Records
Library guidance advises keeping detailed records of AI interactions, including prompts and outputs.
Personal Data & Work Protection
GDPR Strict Prohibition
UCD faculty teaching guidance states that entering personal data into GenAI tools not supported or approved by the University constitutes a GDPR breach and is prohibited.
Institutional AI Tools
Access via Campus Accounts
UCD IT Services provides access to the Gemini web app with Google Workspace accounts via UCD Connect; campus tool access does not confer coursework or exam authorization.
Research & Attribution
Must Represent Own Work
UCD’s Academic Integrity Policy prohibits students from presenting work they did not write, code, or create as their own.
More reviewed record topics
Misconduct Review & Appeals
10 Working Days Appeal
Academic appeals must be submitted within 10 working days from the date after the decision was communicated to the student.
Teaching & Equity Principles
UCD-Provided Tools
In the interest of equity and fairness, faculty may not require a student to use an AI tool that is not provided by UCD.
Institutional Governance
Approved Principles
UCD says principles approved by the University Management Team guide its use of artificial intelligence.
Before you submit
Do
- Do not submit AI-generated content without explicit permission and attribution.
- Keep detailed records of AI interactions, including prompts used and outputs received.
Don’t
- Do not assume that a campus tool account grants permission to use AI in coursework or examinations.
- UCD faculty teaching guidance prohibits entering personal data into GenAI tools not supported or approved by the University.
Tool discovery records: scope pending review
Tool discovery information and cited sources are retained. Current account eligibility, cost, endorsement and assessment permission are not confirmed.
Google Gemini
Access conditions (discovery record)
The following discovery information is retained; currentness and complete eligibility remain unverified.
Access through UCD Google Workspace or UCD Connect.
Included for UCD staff and students.
Discovery record and cited evidence
UCD Google Workspace Gemini service.
UCD IT Services says Gemini is available to UCD staff and students through UCD Google Workspace/UCD Connect, and lists Gemini among licensed UCD tools operating under University governance.
Official source ↗decb4f56287f79ae7c346a85bea10b96aa12836bcfe17e49bac094fbd13fce2a
Google NotebookLM
Access conditions (discovery record)
The following discovery information is retained; currentness and complete eligibility remain unverified.
Access through UCD Google Workspace licences.
Included for UCD staff and students.
Discovery record and cited evidence
UCD Google Workspace NotebookLM service.
UCD IT Services says NotebookLM is available to UCD staff and students through UCD Google Workspace licences, and lists NotebookLM among licensed UCD tools operating under University governance.
Official source ↗decb4f56287f79ae7c346a85bea10b96aa12836bcfe17e49bac094fbd13fce2a
Microsoft Copilot Chat
Access conditions (discovery record)
The following discovery information is retained; currentness and complete eligibility remain unverified.
Sign in through UCD Connect with a Work or School account.
Included for UCD staff and students.
Discovery record and cited evidence
UCD-supported Microsoft Copilot Chat service.
UCD IT Services says its software is procured under University governance and enabled only after privacy/security review. UCD staff and students may access Copilot Chat through UCD Connect Work or School accounts; the page lists Microsoft Copilot among licensed UCD tools.
Official source ↗decb4f56287f79ae7c346a85bea10b96aa12836bcfe17e49bac094fbd13fce2a
Zoom AI Companion
Access conditions (discovery record)
The following discovery information is retained; currentness and complete eligibility remain unverified.
Use a UCD Zoom account; the meeting host or co-host must enable the feature for that meeting.
Not specified.
Discovery record and cited evidence
AI meeting-summary feature on UCD Zoom accounts.
UCD Zoom accounts can use AI meeting summaries, but the host or co-host must turn the optional feature on for each meeting.
Official source ↗decb4f56287f79ae7c346a85bea10b96aa12836bcfe17e49bac094fbd13fce2a
Record updates
Updates to this site's reviewed record, not confirmation that the university changed its policy.
Other records · Page update
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Reviewed claims
10
Academic Integrity 3 reviewed claims
UCD's Academic Integrity Policy says AI-generated content may not be submitted without explicit permission and attribution, and that generative AI outputs must be used critically, ethically, cited, and acknowledged.
Reviewed
Last checked
Original evidence
Evidence 1Submission of AI-generated content without explicit permission and attribution is not allowed.Evidence locator: Use of Generative Artificial Intelligence Technologies
UCD Teaching and Learning assessment guidance advises educators to be transparent with students about permitted AI use and to apply more robust approaches for high-stakes graded assessments.
Reviewed
Last checked
Original evidence
Evidence 1the key is being transparent with students about what AI use is permitted.Evidence locator: GenAI & Assessment
UCD Library guidance for the UCD community advises users to disclose generative AI use in academic work, follow school citation style, keep records of AI interactions, and fact-check AI-generated information.
Reviewed
Last checked
Original evidence
Evidence 1Always disclose your use of generative AI tools in your academic work.Evidence locator: Transparency and Academic Integrity
Teaching 1 reviewed claim
UCD's faculty AI guidelines say a module descriptor must clearly state whether student AI use is permissible in the module and under what conditions.
Reviewed
Last checked
Original evidence
Evidence 1A clear statement on the use of AI within a module must be included within the module descriptor.Evidence locator: Core Guidelines
Privacy 1 reviewed claim
UCD guidance directs staff and students toward institutionally supported AI tools that meet University privacy and IT security standards, and warns against entering personal data into external or non-UCD licensed tools.
Reviewed
Last checked
Original evidence
Evidence 1Free or alternative services may not have the same protections in place.Evidence locator: AI features from UCD IT Services
Original evidence
Evidence 2Personal data entered into GenAI tools not supported/approved by the University constitutes a breach of GDPR.Evidence locator: Choosing and Using Tools Responsibly
AI tool use 4 reviewed claims
Google Gemini is listed for University College Dublin in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Reviewed
Last checked
Original evidence
Evidence 1UCD IT Services says Gemini is available to UCD staff and students through UCD Google Workspace/UCD Connect, and lists Gemini among licensed UCD tools operating under University governance.Localized display only
UCD IT Services says Gemini is available to UCD staff and students through UCD Google Workspace/UCD Connect, and lists Gemini among licensed UCD tools operating under University governance.
Microsoft Copilot Chat is listed for University College Dublin in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Reviewed
Last checked
Original evidence
Evidence 1UCD IT Services says its software is procured under University governance and enabled only after privacy/security review. UCD staff and students may access Copilot Chat through UCD Connect Work or School accounts; the page lists Microsoft Copilot among licensed UCD tools.Localized display only
UCD IT Services says its software is procured under University governance and enabled only after privacy/security review. UCD staff and students may access Copilot Chat through UCD Connect Work or School accounts; the page lists Microsoft Copilot among licensed UCD tools.
Google NotebookLM is listed for University College Dublin in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Reviewed
Last checked
Original evidence
Evidence 1UCD IT Services says NotebookLM is available to UCD staff and students through UCD Google Workspace licences, and lists NotebookLM among licensed UCD tools operating under University governance.Localized display only
UCD IT Services says NotebookLM is available to UCD staff and students through UCD Google Workspace licences, and lists NotebookLM among licensed UCD tools operating under University governance.
Zoom AI Companion is listed for University College Dublin in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: not specified.
Reviewed
Last checked
Original evidence
Evidence 1UCD Zoom accounts can use AI meeting summaries, but the host or co-host must turn the optional feature on for each meeting.Localized display only
UCD Zoom accounts can use AI meeting summaries, but the host or co-host must turn the optional feature on for each meeting.
Other 1 reviewed claim
University College Dublin publishes University Management Team-approved AI Governance Principles for institutional AI use, including human oversight, fairness, transparency, compliance, ethical design, AI literacy, stakeholder engagement, and risk assessment.
Reviewed
Last checked
Original evidence
Evidence 1These principles, approved by the University Management Team, guide our use of artificial intelligence.Evidence locator: Introductory text
Historical and pending public Claims (1)
These original public records and sources remain traceable. They are excluded from current topics, FAQ, submission and Analysis conclusions and do not establish current permission.
cl-university-college-dublin-gecko-ai-chatbot-pilots-468 · excluded_pending_review
pilot_source_mismatch
Historic Globot/Gecko vendor reference is not confirmed on current official UCD IT services; excluded from current conclusions and retained for historical traceability.
Record historyAI tool use 1 reviewed claim
Gecko AI chatbot pilots is listed for University College Dublin in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: not specified.
Reviewed
Scope: pilot source mismatch
Last checked
Original evidence
Evidence 1The UCD IT Services page lists active, DPIA-completed Gecko chatbot pilots for student support, wellbeing, research-resourcing and collaborative research, coordinated through the AI Governance Strategy sandbox.Localized display only
The UCD IT Services page lists active, DPIA-completed Gecko chatbot pilots for student support, wellbeing, research-resourcing and collaborative research, coordinated through the AI Governance Strategy sandbox.
Official sources
6 official URLs; 7 source attributions and their captured versions retained.
Academic Integrity Policy
hub.ucd.ie
University official source
hub.ucd.ie
Hash and captured version
Academic Integrity Policy · 2026-05-14T12:48:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
f1397e48aea3c1fe7b0c93ed8ef3c00f175a0a2cec3f31522c1e44ed273ff654
Hashes identify a captured version; they do not establish current policy or review approval.
AI Services - UCD IT Services
www.ucd.ie
University official source
ucd.ie
Hash and captured version
AI Services - UCD IT Services · 2026-05-14T12:44:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
40425943bcda56e968a1fcea211cd37437fba861ef09c01a95a7df8739abf960
AI Services | UCD IT Services · 2026-07-16T01:11:43.896Z
Representation unspecified in this historical record; do not assume an original-file hash.
decb4f56287f79ae7c346a85bea10b96aa12836bcfe17e49bac094fbd13fce2a
Hashes identify a captured version; they do not establish current policy or review approval.
Faculty Guidelines for the Use of AI in Teaching and Learning
www.ucd.ie
University official source
ucd.ie
Hash and captured version
Faculty Guidelines for the Use of AI in Teaching and Learning · 2026-05-14T12:41:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
d119069349fe549da88113c50e90583802f4b65af10bb55dbe1995c7b88a44c4
Hashes identify a captured version; they do not establish current policy or review approval.
GenAI & Assessment Design
www.ucd.ie
University official source
ucd.ie
Hash and captured version
GenAI & Assessment Design · 2026-05-14T12:40:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
89a76669b9fde4b4e925a43a3b5f1e2a8f8d086a6ef103c2964b81b7603d17f2
Hashes identify a captured version; they do not establish current policy or review approval.
UCD AI Governance Principles
www.ucd.ie
University official source
ucd.ie
Hash and captured version
UCD AI Governance Principles · 2026-05-14T12:43:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
ac3bf03b546c8d44125fafa017da8cf3c606462d08ac5d529c623cf664c4d3a3
Hashes identify a captured version; they do not establish current policy or review approval.
Using AI - Artificial Intelligence - LibGuides at UCD Library
libguides.ucd.ie
University official source
libguides.ucd.ie
Hash and captured version
Using AI - Artificial Intelligence - LibGuides at UCD Library · 2026-05-14T12:42:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
f9ae0cef0a2248752b60abea01a890a992b551b9178422ce334cec1df0857bb4
Hashes identify a captured version; they do not establish current policy or review approval.
Explore
Related university AI policy records
4 records
Record information, JSON & citation
Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.
- Claim review state
- agent_reviewed
- Analysis review state
- machine_candidate
- Record revision
- v6-qs101-120-presentation-20261028
- Dataset release
- public-release-20260924-002
- Correction published
- Student snapshot
- Not published
Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.
- Historic Gecko AI chatbot pilot is not confirmed on current IT Services active features; active pilot status and completed DPIA remain unverified policy gaps.
- Student subscription costs, premium tiers, and standalone feature upgrades for Google Gemini and Microsoft Copilot are unverified in official IT documentation.
- Faculty guidelines prohibit instructors from requiring tools not provided by UCD, and prohibit AI detection software for misconduct monitoring; universal GenAI penalty tariffs remain unverified.
- Formal faculty investigation workflows and committee sanction outcome schedules under UCD Student Academic Misconduct Procedures are not fully evidenced by the 10 working days appeal checklist excerpt.
Questions students ask
Questions students ask
Can I use AI for my coursework?
UCD’s Academic Integrity Policy says submission of AI-generated content without explicit permission and attribution is not allowed.
View evidence →Do I need to disclose AI use?
Library guidance advises keeping detailed records of AI interactions, including prompts and outputs.
View evidence →Can I upload sensitive data?
UCD faculty teaching guidance states that entering personal data into GenAI tools not supported or approved by the University constitutes a GDPR breach and is prohibited.
View evidence →Which tools can I access?
UCD IT Services provides access to the Gemini web app with Google Workspace accounts via UCD Connect; campus tool access does not confer coursework or exam authorization.
View evidence →What are the examination rules?
The retained teaching guidance emphasizes being transparent with students about what AI use is permitted. The excerpt does not establish a specific examination rule.
View evidence →What rules apply to research and publication?
UCD’s Academic Integrity Policy prohibits students from presenting work they did not write, code, or create as their own.
View evidence →What counts as academic misconduct?
Academic appeals must be submitted within 10 working days from the date after the decision was communicated to the student.
View evidence →What guidance applies to teaching?
In the interest of equity and fairness, faculty may not require a student to use an AI tool that is not provided by UCD.
View evidence →What security and procurement requirements apply?
UCD says principles approved by the University Management Team guide its use of artificial intelligence.
View evidence →