Normalized value: student_genai_assessed_work_requires_permission
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.
- Source language
- English (en)
- Snapshot hash
- 6cc7152a…
- Retrieved
- May 10, 2026
- Evidence locator
- Student use of GenAI principle
Normalized value: ai_detection_strongly_discouraged
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.
- Source language
- English (en)
- Snapshot hash
- e5886b8f…
- Retrieved
- May 10, 2026
- Evidence locator
- AI detectors FAQ section
Normalized value: {"tool":"microsoft_copilot","rawToolName":"Copilot Chat (Basic)","description":"UBC Microsoft 365 Copilot Chat service with enterprise data protection.","howToObtain":"Use an active UBC Microsoft account through UBC's Microsoft 365 environment.","costToUser":"Included as part of UBC Microsoft 365 licensing for eligible users.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 15, 2026
- Last changed
- Jul 15, 2026
Original evidence
Evidence 1UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.
Localized display only
UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.
- Source language
- English (en)
- Snapshot hash
- 5a063209…
- Retrieved
- Jul 15, 2026
Normalized value: genai_must_uphold_academic_integrity
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1Academic integrity: All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.
- Source language
- English (en)
- Snapshot hash
- 6cc7152a…
- Retrieved
- May 10, 2026
- Evidence locator
- Principles section
Normalized value: pia_required_for_required_student_use
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1In line with the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), instructors or teaching assistants cannot require that students use GenAI or any other technology tool that requires them to share personal information unless that tool has undergone a UBC PIA review and been approved for use with personal information.
- Source language
- English (en)
- Snapshot hash
- 6bbb5fcb…
- Retrieved
- May 10, 2026
- Evidence locator
- Privacy, security, confidentiality section
Normalized value: no_personal_info_in_non_pia_tools
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.
- Source language
- English (en)
- Snapshot hash
- 0e6f376c…
- Retrieved
- May 10, 2026
- Evidence locator
- Privacy Risk Mitigation section
Normalized value: genai_assistive_tool_not_replacement
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1UBC also recognizes that generative AI is a tool to assist in our tasks, not a replacement for human creativity and judgment. UBC encourages experimentation and use within the boundaries of ethical and responsible use.
- Source language
- English (en)
- Snapshot hash
- 0e6f376c…
- Retrieved
- May 10, 2026
- Evidence locator
- Background and Purpose section
Normalized value: faculty_staff_genai_use_permitted
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements, and the guidelines below.
- Source language
- English (en)
- Snapshot hash
- 6cc7152a…
- Retrieved
- May 10, 2026
- Evidence locator
- Principles section
Normalized value: microsoft_copilot_approved_institutional_tool
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1Microsoft's GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar. Once you have logged in with your UBC credentials, look for the green Protected label - accompanied by a shield and check-mark icon - to confirm a secure connection.
- Source language
- English (en)
- Snapshot hash
- 69418a2c…
- Retrieved
- May 10, 2026
- Evidence locator
- About This Tool section
Normalized value: grad_students_genai_approval_and_declaration_required
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. If GenAI was used in the research described, the drafting of, and/or the preparation of a thesis or dissertation, the Preface must include a concise description of how it was used.
- Source language
- English (en)
- Snapshot hash
- afea061c…
- Retrieved
- May 10, 2026
- Evidence locator
- Graduate education and Gen AI section
Normalized value: genai_respect_indigenous_data_sovereignty
- Last checked
- May 10, 2026
- Last changed
- May 10, 2026
Original evidence
Evidence 1Indigenous data sovereignty: Use of GenAI should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data. Harm from false information about Indigenous communities, cultures, knowledges, histories, and contexts should be avoided.
- Source language
- English (en)
- Snapshot hash
- 6cc7152a…
- Retrieved
- May 10, 2026
- Evidence locator
- Principles section
Normalized value: UBC lists generative AI tools by whether they are approved for required instructional use.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1Privacy Impact Assessments for GenerativeAI Instructional Use at UBC
- Source language
- English (en-US)
- Snapshot hash
- d3989125…
- Retrieved
- May 23, 2026
- Evidence locator
- page title/tool table
Normalized value: UBC says students must not be required to sign up for or use ChatGPT 5 with an account.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1No. Students must not be required to sign up for or use ChatGPT 5 with an account.
- Source language
- English (en-US)
- Snapshot hash
- d3989125…
- Retrieved
- May 23, 2026
- Evidence locator
- ChatGPT 5 with an account row
Normalized value: UBC allows required instructional use of Microsoft Copilot for Organizations with caution when students use UBC credentials and avoid personal information or intellectual property.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool.
- Source language
- English (en-US)
- Snapshot hash
- d3989125…
- Retrieved
- May 23, 2026
- Evidence locator
- Microsoft Copilot row
Normalized value: UBC says instructors, supervisors, and programs should clearly communicate permitted and prohibited GenAI use to students.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1Instructors, supervisors, and programs should clearly communicate to students the permitted and/or prohibited use of GenAI in their academic work.
- Source language
- English (en-US)
- Snapshot hash
- 0a10700e…
- Retrieved
- May 23, 2026
- Evidence locator
- course guidelines section
Normalized value: UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use.
- Source language
- English (en-US)
- Snapshot hash
- 0a10700e…
- Retrieved
- May 23, 2026
- Evidence locator
- citation and attribution section
Normalized value: UBC strongly discourages use of AI-generated-content detectors because of concerns about effectiveness, accuracy, bias, privacy, and intellectual property.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.
- Source language
- English (en-US)
- Snapshot hash
- 0a10700e…
- Retrieved
- May 23, 2026
- Evidence locator
- AI detectors section
Normalized value: UBC says instructors should not submit student work or personal information to AI detectors unless the detector has undergone UBC Privacy Impact Assessment review.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1Instructors should not submit student academic work or personal information to AI detectors that have not undergone a UBC Privacy Impact Assessment.
- Source language
- English (en-US)
- Snapshot hash
- 0a10700e…
- Retrieved
- May 23, 2026
- Evidence locator
- AI detectors section
Normalized value: UBC says a Privacy Impact Assessment is required for university tools and initiatives that handle personal information.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1Under British Columbia’s Freedom of Information and Protection of Privacy Act, a Privacy Impact Assessment (PIA) is required for university tools and initiatives that handle personal information.
- Source language
- English (en-US)
- Snapshot hash
- 0dd15e2a…
- Retrieved
- May 23, 2026
- Evidence locator
- Privacy Impact Assessment section
Normalized value: UBC conducts Privacy Impact Assessments case by case to mitigate privacy risks associated with information handling.
- Last checked
- May 23, 2026
- Last changed
- May 23, 2026
Original evidence
Evidence 1At UBC, PIAs are conducted on a case-by-case basis, with a focus on proactively mitigating privacy risks associated with information handling.
- Source language
- English (en-US)
- Snapshot hash
- 0dd15e2a…
- Retrieved
- May 23, 2026
- Evidence locator
- Privacy Risk Management section