University of British Columbia

For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Evidence locator: Teaching & Learning Guidelines §Assessed Work Permission; Extracted text SHA256 9f9204c7642a96ff35e7b66a9f73bd6170d26d6854b858f2397964d4db6049ad; original binding lines 105–105; characters 4556–4850; excerpt offset 0–294

Academic integrity: All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.

Evidence locator: Teaching & Learning Guidelines §Academic Integrity; Extracted text SHA256 9f9204c7642a96ff35e7b66a9f73bd6170d26d6854b858f2397964d4db6049ad; original binding lines 107–107; characters 4852–5022; excerpt offset 0–170

If using generative AI tools on coursework has been prohibited by the instructor, then using these tools to complete assignments or assessments would be considered academic misconduct.

Evidence locator: Academic Integrity FAQ §Misconduct Definition; Extracted text SHA256 13276cce4b075cbe627afb609875155144ed7509c947f85dcb25f558ca774d59; original binding lines 127–127; characters 4070–4254; excerpt offset 0–184

The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Evidence locator: Academic Integrity FAQ §AI Detectors; Extracted text SHA256 13276cce4b075cbe627afb609875155144ed7509c947f85dcb25f558ca774d59; original binding lines 167–167; characters 7990–8171; excerpt offset 0–181

Turnitin is a plagiarism prevention-tool available that helps check the academic integrity of student writing. Currently Turnitin’s AI-detection functionality is not available for use in any UBC course. In 2023, UBC reaffirmed their decision to not enable Turnitin’s new AI-detection feature .

Evidence locator: Academic Integrity FAQ §Turnitin Detector Disabled; Extracted text SHA256 13276cce4b075cbe627afb609875155144ed7509c947f85dcb25f558ca774d59; original binding lines 181–181; characters 10223–10516; excerpt offset 0–293

Graduate and Postdoctoral Studies Graduate School Vancouver Campus 170-6371 Crescent Road Vancouver , BC Canada V6T1Z2

Evidence locator: Grad GenAI Policy §Authority & UBC Vancouver Campus Identification; Extracted text SHA256 e0f111c482b6281f6ba7d6da8ed687914193e960cf30f513977450c68caa57b5; original binding lines 612–620; characters 35150–35272; excerpt offset 0–122

The Graduate School at UBC Vancouver has developed resources and guidance to support faculty and grad students using these tools in their work.

Evidence locator: 10 Things §9 Resource Link — Graduate School at UBC Vancouver; Extracted text SHA256 2e1b56abeeadba5880f4a467e208db6c61dc3a8d8b6c03a72bde164649a0de87; original binding lines 191–191; characters 12524–12667; excerpt offset 0–143

The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. Students must proactively obtain such approvals, and document in writing any use of GenAI in their work.

Evidence locator: Grad GenAI Policy (UBC Vancouver Graduate School) §Substantive Use Approvals; Extracted text SHA256 e0f111c482b6281f6ba7d6da8ed687914193e960cf30f513977450c68caa57b5; original binding lines 263–263; characters 5151–5559; excerpt offset 0–408

Graduate and Postdoctoral Studies Graduate School Vancouver Campus 170-6371 Crescent Road Vancouver , BC Canada V6T1Z2

Evidence locator: Thesis Structure §Authority & UBC Vancouver Campus Identification; Extracted text SHA256 b10aac8941f219b7dc648024e0c427c5c68059a082bb906096718e4cb31f59ae; original binding lines 404–412; characters 14986–15108; excerpt offset 0–122

GenAI tools: If generative artificial intelligence (GenAI) such as ChatGPT was deliberately used in the research described, the drafting of, and/or the preparation of the thesis or dissertation, the Preface must name each AI tool used and include a concise description of how it was used and for what purpose . If generative AI was not used in any way, a clear statement that generative AI was not deliberately used for any aspects of the work must be included. For important information about generative AI and its uses, visit Use of Generative AI on this website.

Evidence locator: Thesis Structure (UBC Vancouver Graduate School) §Preface GenAI & Non-Use Declaration; Extracted text SHA256 b10aac8941f219b7dc648024e0c427c5c68059a082bb906096718e4cb31f59ae; original binding lines 247–247; characters 7424–7989; excerpt offset 0–565

If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use, such as through citation, and students should follow those guidelines.

Evidence locator: Teaching Guidelines Detailed §1b Citation & Attribution; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 113–113; characters 5311–5531; excerpt offset 0–220

The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Evidence locator: Teaching Guidelines Detailed §1b AI Detection; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 123–123; characters 6064–6245; excerpt offset 0–181

A statement on academic integrity that informs the students of expectations in the course, including a link to the Academic Calendar statement on Academic Misconduct (https://vancouver.calendar.ubc.ca/campus-wide-policies-andregulations/student-conduct-and-discipline/discipline-academicmisconduct).

Evidence locator: Physical PDF pages 4–4; Senate Policy V-130 §7.k Academic Integrity Statement; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 158–161; characters 6686–6985; excerpt offset 0–299

Nothing in the syllabus can contravene any Academic Calendar regulation or University policy. In resolving any discrepancy, Academic Calendar regulations and University policies take precedence.

Evidence locator: Physical PDF pages 4–4; Senate Policy V-130 §8 Precedence of Calendar; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 170–173; characters 7152–7346; excerpt offset 0–194

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy V-130 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 39–43; characters 1055–1291; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 2–3; Senate Policy V-130 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 85–91; characters 2754–3105; excerpt offset 0–351

A statement on academic integrity that informs the students of expectations in the course, including a link to the Academic Calendar statement on Academic Misconduct (https://okanagan.calendar.ubc.ca/campus-wide-policies-andregulations/student-conduct-and-discipline/discipline-academicmisconduct).

Evidence locator: Physical PDF pages 4–4; Senate Policy O-130.1 §7.k Academic Integrity Statement; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 157–160; characters 5898–6196; excerpt offset 0–298

Nothing in a syllabus shall contravene any Academic Calendar regulation or University policy. When resolving any discrepancy, Academic Calendar regulations and University policies take precedence.

Evidence locator: Physical PDF pages 4–4; Senate Policy O-130.1 §8 Precedence of Calendar; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 169–172; characters 6363–6559; excerpt offset 0–196

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy O-130.1 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 41–45; characters 1024–1260; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 3–3; Senate Policy O-130.1 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 87–92; characters 2724–3073; excerpt offset 0–349

Students who have questions or concerns about GenAI and academic misconduct, and who would like support and/or advocacy, can reach out to the following: The Office of the Ombudsperson for Students (both campuses) The SUO Advocacy Office (UBCO) The AMS Advocacy Office (UBCV) The Graduate Student Society Peer Support Services (UBCV)

Evidence locator: Teaching Guidelines Detailed §1b Student Support Offices; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 141–149; characters 7828–8164; excerpt offset 0–336

The Senate Committee on Student Appeals on Academic Discipline approved revisions to its rules in July 2019. The version of the rules applicable to an appeal depend on the date on which the alleged act of misconduct took place. Any appeal involving allegations of misconduct occurring prior to August 1, 2019 will be governed by the rules as they existed prior to the approval of the revisions. Any appeal involving only allegations of misconduct occurring on or after August 1, 2019 will be governed by the revised rules.

Evidence locator: Vancouver Calendar §11 Preamble — Regime Selector by Date of Alleged Misconduct; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 86–86; characters 920–1442; excerpt offset 0–522

Rules governing all appeals involving allegations of misconduct occurring on or after August 1, 2019: 11.1 The Senate has established the Senate Committee on Student Appeals on Academic Discipline (the “Senate Committee”) to decide student appeals of disciplinary decisions made by the President. 11.2 A student who wishes to appeal a disciplinary decision made by the President must do so within 45 calendar days from the date the student receives the President’s letter informing the student of the President’s decision by submitting a written appeal to the Registrar that gives a full explanation of the grounds for the appeal and that contains all documents the student intends to rely upon. The

Evidence locator: Vancouver Calendar §11 Post-August 1, 2019 Revised Regime Heading + §11.1-§11.2 (45 Calendar Days from Date Student Receives Letter); Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 114–116; characters 6150–6949; excerpt offset 0–700

Registrar may extend the appeal time limit if the Registrar determines an extension is appropriate.

Evidence locator: Vancouver Calendar §11 Post-August 1, 2019 Revised Regime Heading + §11.1-§11.2 (45 Calendar Days from Date Student Receives Letter); Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 114–116; characters 6150–6949; excerpt offset 700–799

Rules governing all appeals involving allegations of misconduct occurring prior to August 1, 2019: 11.1 A student has the right to appeal any disciplinary decision of the President to the Senate Committee (the Senate Committee on Student Appeals on Academic Discipline) as established under section 37(1)(v) of the University Act . 11.2 A student who wishes to appeal a decision of the President under paragraph 11.1 must so notify the Registrar in writing and give a full explanation of the grounds for the appeal. The Registrar must receive this notification within 45 calendar days of the date of the President's letter to the student informing the student of the disciplinary decision. The Regist

Evidence locator: Vancouver Calendar §11 Historical Pre-August 1, 2019 Regime Heading + §11.1-§11.2 (45 Calendar Days from Date of President's Letter); Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 87–89; characters 1443–2228; excerpt offset 0–700

rar may extend this time limit if, in the Registrar's opinion, circumstances warrant.

Evidence locator: Vancouver Calendar §11 Historical Pre-August 1, 2019 Regime Heading + §11.1-§11.2 (45 Calendar Days from Date of President's Letter); Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 87–89; characters 1443–2228; excerpt offset 700–785

The Registrar must receive this notification within 45 calendar days of the date of the President's letter to the student informing the student of the disciplinary decision. The Registrar may extend this time limit if, in the Registrar's opinion, circumstances warrant.

Evidence locator: Vancouver Calendar §11.2 Historical Pre-August 1, 2019 Misconduct Regime Appeals Deadline; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 89–89; characters 1959–2228; excerpt offset 0–269

Rules governing all appeals involving allegations of misconduct occurring on or after August 1, 2019: 11.1 The Senate has established the Senate Committee on Appeals of Standing and Discipline (the “Senate Committee”) to decide student appeals of disciplinary decisions made by the President. 11.2 A student who wishes to appeal a disciplinary decision made by the President must do so within 45 calendar days from the date the student receives the President’s letter informing the student of the President’s decision by submitting a written appeal to the Registrar that gives a full explanation of the grounds for the appeal and that contains all documents the student intends to rely upon. The Regi

Evidence locator: Okanagan Calendar §11 Post-August 1, 2019 Revised Regime Heading + §11.1-§11.2 (45 Calendar Days from Date Student Receives Letter); Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 270–272; characters 8435–9230; excerpt offset 0–700

strar may extend the appeal time limit if the Registrar determines an extension is appropriate.

Evidence locator: Okanagan Calendar §11 Post-August 1, 2019 Revised Regime Heading + §11.1-§11.2 (45 Calendar Days from Date Student Receives Letter); Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 270–272; characters 8435–9230; excerpt offset 700–795

Rules governing all appeals involving allegations of misconduct occurring prior to August 1, 2019: 11.1 A student has the right to appeal any disciplinary decision of the President to the Senate Committee on Appeals of Standing and Discipline as established under section 37 (1) (v) of the University Act . 11.2 A student who wishes to appeal a decision of the President under paragraph 11.1 must so notify the Registrar in writing and give a full explanation of the grounds for the appeal. The Registrar must receive this notification within 45 calendar days of the date of the President’s letter to the student informing the student of the disciplinary decision. The Registrar may extend this time

Evidence locator: Okanagan Calendar §11 Historical Pre-August 1, 2019 Regime Heading + §11.1-§11.2 (45 Calendar Days from Date of President's Letter); Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 252–254; characters 3736–4496; excerpt offset 0–700

limit if, in the Registrar’s opinion, circumstances warrant.

Evidence locator: Okanagan Calendar §11 Historical Pre-August 1, 2019 Regime Heading + §11.1-§11.2 (45 Calendar Days from Date of President's Letter); Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 252–254; characters 3736–4496; excerpt offset 700–760

The Registrar must receive this notification within 45 calendar days of the date of the President’s letter to the student informing the student of the disciplinary decision. The Registrar may extend this time limit if, in the Registrar’s opinion, circumstances warrant.

Evidence locator: Okanagan Calendar §11.2 Historical Pre-August 1, 2019 Misconduct Regime Appeals Deadline; Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 254–254; characters 4227–4496; excerpt offset 0–269

The Senate Committee on Student Appeals on Academic Discipline approved revisions to its rules in July 2019. The version of the rules applicable to an appeal depend on the date on which the alleged act of misconduct took place. Any appeal involving allegations of misconduct occurring prior to August 1, 2019 will be governed by the rules as they existed prior to the approval of the revisions. Any appeal involving only allegations of misconduct occurring on or after August 1, 2019 will be governed by the revised rules.

Evidence locator: Vancouver Calendar §11 Preamble — Regime Selector by Date of Alleged Misconduct; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 86–86; characters 920–1442; excerpt offset 0–522

The Senate Committee on Student Appeals on Academic Discipline approved revisions to its rules in July 2019. The version of the rules applicable to an appeal depend on the date on which the alleged act of misconduct took place. Any appeal involving allegations of misconduct occurring prior to August 1, 2019 will be governed by the rules as they existed prior to the approval of the revisions. Any appeal involving only allegations of misconduct occurring on or after August 1, 2019 will be governed by the revised rules.

Evidence locator: Vancouver Calendar §11 Preamble — Regime Selector by Date of Alleged Misconduct; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 86–86; characters 920–1442; excerpt offset 0–522

11.4 Appeals are considered by at least five members of the Senate Committee, unless the student consents to fewer members. 11.5 The student and the defending party or parties may make written and oral submissions to the Senate Committee for consideration at the appeal. The parties may be represented by legal counsel. The student may be assisted through the appeal process by a support person.

Evidence locator: Vancouver Calendar §11 Post-August 1, 2019 Revised Regime §11.4-§11.5 (Quorum >= 5 Unless Student Consents to Fewer; Written/Oral Submissions; Legal Counsel & Support Person); Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 128–129; characters 8333–8728; excerpt offset 0–395

11.4 Appeals are considered by at least four members of the Senate Committee, unless the student consents to fewer members. 11.5 The student and the defending party or parties may make written and oral submissions to the Senate Committee for consideration at the appeal. The parties may be represented by legal counsel. The student may be assisted through the appeal process by a support person.

Evidence locator: Okanagan Calendar §11 Post-August 1, 2019 Revised Regime §11.4-§11.5 (Quorum >= 4 Unless Student Consents to Fewer; Written/Oral Submissions; Legal Counsel & Support Person); Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 281–282; characters 10610–11005; excerpt offset 0–395

The student may be represented or assisted at the appeal by any person, including legal counsel.

Evidence locator: Vancouver Calendar §11.3 Historical Pre-August 1, 2019 Misconduct Regime Representation; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 90–90; characters 2466–2562; excerpt offset 0–96

Appeals are considered by at least 5 members of the Senate Committee, unless the student consents to fewer members.

Evidence locator: Vancouver Calendar §11.3 Historical Pre-August 1, 2019 Misconduct Regime Committee Quorum; Extracted text SHA256 6eef35048be525e9705fa340bc401a5e18facc991ad7c7a4161d5346964a5453; original binding lines 90–90; characters 2234–2349; excerpt offset 0–115

11.3 Appeals are considered by at least four members of the Senate Committee, unless the student consents to fewer members. The student and the Initiator may make written submissions to the Senate Committee for consideration at the appeal. The student may be represented or assisted at the appeal by any person, including legal counsel. The University Counsel may designate legal counsel to assist the Initiator through the appeal process.

Evidence locator: Okanagan Calendar §11.3 Historical Pre-August 1, 2019 Misconduct Regime Quorum & Representation; Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 255–255; characters 4497–4936; excerpt offset 0–439

The student may be represented or assisted at the appeal by any person, including legal counsel.

Evidence locator: Okanagan Calendar §11.3 Historical Pre-August 1, 2019 Misconduct Regime Representation; Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 255–255; characters 4737–4833; excerpt offset 0–96

Appeals are considered by at least four members of the Senate Committee, unless the student consents to fewer members.

Evidence locator: Okanagan Calendar §11.3 Historical Pre-August 1, 2019 Misconduct Regime Committee Quorum; Extracted text SHA256 13fe8218c879053b4ad2f14db00684d28cf5cbf02136c95864a6e730a9c231cb; original binding lines 255–255; characters 4502–4620; excerpt offset 0–118

generative AI is a tool to assist in our tasks, not a replacement for human creativity and judgment. UBC encourages experimentation and use within the boundaries of ethical and responsible use.

Evidence locator: Guiding Principles §Core Principle; Extracted text SHA256 e756494c56312ec71c16b10cafebe3cdc7cc391e592342df291d528d13b8b025; original binding lines 63–65; characters 1650–1844; excerpt offset 0–194

Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements, and the guidelines below.

Evidence locator: Teaching & Learning Guidelines §General Scope; Extracted text SHA256 9f9204c7642a96ff35e7b66a9f73bd6170d26d6854b858f2397964d4db6049ad; original binding lines 103–103; characters 4230–4424; excerpt offset 0–194

Indigenous data sovereignty: Use of GenAI should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data.

Evidence locator: Teaching & Learning Guidelines §Indigenous Data Sovereignty; Extracted text SHA256 9f9204c7642a96ff35e7b66a9f73bd6170d26d6854b858f2397964d4db6049ad; original binding lines 109–109; characters 5024–5213; excerpt offset 0–189

Do not input into GenAI tools any data, knowledge, or creative works by Indigenous peoples or communities without their express permission.

Evidence locator: Teaching Guidelines Detailed §1c Indigenous Protocols; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 187–187; characters 12295–12434; excerpt offset 0–139

Instructors, supervisors, and programs should clearly communicate to students the permitted and/or prohibited use of GenAI in their academic work, and the rationale for these decisions.

Evidence locator: Teaching Guidelines Detailed §1b Academic Integrity; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 93–93; characters 3049–3234; excerpt offset 0–185

A statement on generative artificial intelligence (GenAI) usage in student-submitted work that clarifies how the use of GenAI is permitted or not permitted.

Evidence locator: Physical PDF pages 4–4; Senate Policy V-130 §7.l GenAI Usage Statement; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 166–168; characters 6994–7150; excerpt offset 0–156

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy V-130 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 39–43; characters 1055–1291; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 2–3; Senate Policy V-130 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 85–91; characters 2754–3105; excerpt offset 0–351

A statement on generative artificial intelligence (GenAI) usage in student-submitted work that clarifies how the use of GenAI is permitted or not permitted.

Evidence locator: Physical PDF pages 4–4; Senate Policy O-130.1 §7.l GenAI Usage Statement; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 163–165; characters 6201–6357; excerpt offset 0–156

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy O-130.1 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 41–45; characters 1024–1260; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 3–3; Senate Policy O-130.1 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 87–92; characters 2724–3073; excerpt offset 0–349

A statement on generative artificial intelligence (GenAI) usage in student-submitted work that clarifies how the use of GenAI is permitted or not permitted.

Evidence locator: Physical PDF pages 4–4; Senate Policy V-130 §7.l GenAI Usage Statement; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 166–168; characters 6994–7150; excerpt offset 0–156

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy V-130 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 39–43; characters 1055–1291; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 2–3; Senate Policy V-130 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 85–91; characters 2754–3105; excerpt offset 0–351

Effective 01 September 2026

Evidence locator: Physical PDF pages 5–5; Senate Policy V-130 Effective Date; Extracted text SHA256 8eb7929b51b09511cc10fd11c0a802938c30de6e39e8946a23ce0fd0e5f1f74d; original binding lines 203–203; characters 8869–8896; excerpt offset 0–27

A statement on generative artificial intelligence (GenAI) usage in student-submitted work that clarifies how the use of GenAI is permitted or not permitted.

Evidence locator: Physical PDF pages 4–4; Senate Policy O-130.1 §7.l GenAI Usage Statement; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 163–165; characters 6201–6357; excerpt offset 0–156

Applicability: All credit-bearing courses offered by the University of British Columbia including directed studies, special topics, fieldwork, and practicum courses. Exclusions: Graduate-level theses and dissertation courses are exempt.

Evidence locator: Physical PDF pages 2–2; Senate Policy O-130.1 §Applicability and Graduate Thesis/Dissertation Exclusions; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 41–45; characters 1024–1260; excerpt offset 0–236

Course instructors must provide the syllabus within the first week of class unless the syllabus will be created in consultation with the student(s) at the beginning of a course section, in which case the syllabus must be finalized prior to the last date by which students are permitted to drop the course without receiving a “W” on their transcript.

Evidence locator: Physical PDF pages 3–3; Senate Policy O-130.1 §4 First-Week Syllabus Delivery & Class-Consultation Exception; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 87–92; characters 2724–3073; excerpt offset 0–349

Effective Date: 1 September 2026

Evidence locator: Physical PDF pages 1–1; Senate Policy O-130.1 Effective Date; Extracted text SHA256 c9f98ba52fc2c94417fd70a821468bbbcea9479478d7ce6fe1089a33e865974a; original binding lines 12–13; characters 193–225; excerpt offset 0–32

Student/Learning data should not be entered into any tool that has not undergone a Privacy Impact Assessed for that purpose

Evidence locator: CTLT PIA §Preamble Student Data; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 47–47; characters 553–676; excerpt offset 0–123

This includes information such as names and personal email addresses of students, faculty, and staff; student numbers; and grades attached to identifiable students. It also includes anything that you would not, or do not have permission to make public, such as exam questions or other confidential data or materials.

Evidence locator: Teaching Guidelines Detailed §1e Identifiable Grades & Exams; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 239–239; characters 18651–18967; excerpt offset 0–316

Students: Be aware about inputting your own academic work into GenAI tools, as this may lead to unintended sharing or use beyond your control. Use of third-Party intellectual property: Uploading third-party material that is someone else’s intellectual property, including journal articles, book chapters, faculty or TA teaching materials, or other copyrighted works, to GenAI tools may constitute copyright infringement.

Evidence locator: Teaching Guidelines Detailed §1f Copyright & IP; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 259–263; characters 20743–21165; excerpt offset 0–422

In some cases, GenAI can support inclusion, accessibility, and other ethical considerations. For example, GenAI tools can support learners with disabilities by being used to produce information in visual or audio formats in addition to text, to create captions for videos and alternative text for images, to help with focus and organization of writing or other tasks, and more.

Evidence locator: Teaching Guidelines Detailed §1d Ethical Benefits; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 203–203; characters 13902–14279; excerpt offset 0–377

In line with the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), instructors or teaching assistants cannot require that students use GenAI or any other technology tool that requires them to share personal information (such as name, student number, personal email address or phone number) unless that tool has undergone a UBC PIA review and been approved for use with personal information.

Evidence locator: Teaching Guidelines Detailed §1e Privacy; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 233–233; characters 17606–18025; excerpt offset 0–419

Do not enter personal information into any generative AI tool that has not been through UBC’s FIPPA compliance assessment ( Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.

Evidence locator: Guiding Principles §Privacy & Security; Extracted text SHA256 e756494c56312ec71c16b10cafebe3cdc7cc391e592342df291d528d13b8b025; original binding lines 127–127; characters 9293–9598; excerpt offset 0–305

Instructors should not submit student academic work or personal information to AI detectors that have not undergone a UBC Privacy Impact Assessment (PIA) and been approved for this use.

Evidence locator: Teaching Guidelines Detailed §1b AI Detectors PIA; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 125–125; characters 6247–6432; excerpt offset 0–185

Under British Columbia’s Freedom of Information and Protection of Privacy Act, a Privacy Impact Assessment (PIA) is required for university tools and initiatives that handle personal information.

Evidence locator: Privacy & Risk §PIA Statutory Obligation; Extracted text SHA256 c7b8321a9dbaee55f452b642b91719654e98b450b4a7ba9d24bbb635427bab82; original binding lines 57–57; characters 623–818; excerpt offset 0–195

At UBC, PIAs are conducted on a case-by-case basis, with a focus on proactively mitigating privacy risks associated with information handling.

Evidence locator: Privacy & Risk §Case-by-Case Assessment; Extracted text SHA256 c7b8321a9dbaee55f452b642b91719654e98b450b4a7ba9d24bbb635427bab82; original binding lines 57–57; characters 819–961; excerpt offset 0–142

Copilot Chat (Basic) and M365 Copilot (Premium) provide enterprise data protection for prompts and responses, and that prompts and responses are not used to train Microsoft foundation models.

Evidence locator: IT Copilot §Data Protection; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 229–229; characters 7468–7659; excerpt offset 0–191

What students can be instructed to share with the tool: Limit data sharing to information that is “Low Risk” according to UBC’s Information Security Standard U1 . This information may be freely disclosed or would cause minimal harm if disclosed. Examples include names and work contact information of UBC faculty and staff members; information that is posted on a public UBC website; and research of a non-personal, non-proprietary nature.

Evidence locator: CTLT Copilot Guide §Low Risk Information Standard U1; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 76–78; characters 4334–4774; excerpt offset 0–440

Microsoft Copilot for Organizations Updated: May 8, 2024 View Guidance No. Students can use it with their existing UBC credentials; this information will not be shared with the tool. Partially. Some security and privacy protections exist. Only “Low Risk” Information should be submitted, as defined by Information Security Standard U1 . Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool, and follow the other practices listed on the guidance page.

Evidence locator: CTLT PIA §Microsoft Copilot for Organizations Table Entry; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 77–89; characters 2538–3096; excerpt offset 0–558

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

Graduate and Postdoctoral Studies Graduate School Vancouver Campus 170-6371 Crescent Road Vancouver , BC Canada V6T1Z2

Evidence locator: Grad GenAI Policy §Authority & UBC Vancouver Campus Identification; Extracted text SHA256 e0f111c482b6281f6ba7d6da8ed687914193e960cf30f513977450c68caa57b5; original binding lines 612–620; characters 35150–35272; excerpt offset 0–122

The Graduate School at UBC Vancouver has developed resources and guidance to support faculty and grad students using these tools in their work.

Evidence locator: 10 Things §9 Resource Link — Graduate School at UBC Vancouver; Extracted text SHA256 2e1b56abeeadba5880f4a467e208db6c61dc3a8d8b6c03a72bde164649a0de87; original binding lines 191–191; characters 12524–12667; excerpt offset 0–143

Graduate and Postdoctoral Studies Graduate School Vancouver Campus 170-6371 Crescent Road Vancouver , BC Canada V6T1Z2

Evidence locator: Thesis Structure §Authority & UBC Vancouver Campus Identification; Extracted text SHA256 b10aac8941f219b7dc648024e0c427c5c68059a082bb906096718e4cb31f59ae; original binding lines 404–412; characters 14986–15108; excerpt offset 0–122

GenAI tools: If generative artificial intelligence (GenAI) such as ChatGPT was deliberately used in the research described, the drafting of, and/or the preparation of the thesis or dissertation, the Preface must name each AI tool used and include a concise description of how it was used and for what purpose . If generative AI was not used in any way, a clear statement that generative AI was not deliberately used for any aspects of the work must be included. For important information about generative AI and its uses, visit Use of Generative AI on this website.

Evidence locator: Thesis Structure (UBC Vancouver Graduate School) §Preface GenAI & Non-Use Declaration; Extracted text SHA256 b10aac8941f219b7dc648024e0c427c5c68059a082bb906096718e4cb31f59ae; original binding lines 247–247; characters 7424–7989; excerpt offset 0–565

Do not input into GenAI tools any data, knowledge, or creative works by Indigenous peoples or communities without their express permission.

Evidence locator: Teaching Guidelines Detailed §1c Indigenous Protocols; Extracted text SHA256 cc45b2c97508cb36d2765db86d3248a43b0f5e4872a44cc4eb55b002bd68ecda; original binding lines 187–187; characters 12295–12434; excerpt offset 0–139

Microsoft’s GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar.

Evidence locator: CTLT Copilot Guide §Access; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 52–52; characters 1260–1488; excerpt offset 0–228

Protected” label—accompanied by a shield and check-mark icon—to confirm a secure connection.

Evidence locator: CTLT Copilot Guide §Protected Badge; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 52–52; characters 1561–1653; excerpt offset 0–92

Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool, and follow the other practices listed on the guidance page.

Evidence locator: CTLT PIA §Copilot Caution; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 89–89; characters 2900–3096; excerpt offset 0–196

What students can be instructed to share with the tool: Limit data sharing to information that is “Low Risk” according to UBC’s Information Security Standard U1 . This information may be freely disclosed or would cause minimal harm if disclosed. Examples include names and work contact information of UBC faculty and staff members; information that is posted on a public UBC website; and research of a non-personal, non-proprietary nature.

Evidence locator: CTLT Copilot Guide §Low Risk Information Standard U1; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 76–78; characters 4334–4774; excerpt offset 0–440

Microsoft Copilot for Organizations Updated: May 8, 2024 View Guidance No. Students can use it with their existing UBC credentials; this information will not be shared with the tool. Partially. Some security and privacy protections exist. Only “Low Risk” Information should be submitted, as defined by Information Security Standard U1 . Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool, and follow the other practices listed on the guidance page.

Evidence locator: CTLT PIA §Microsoft Copilot for Organizations Table Entry; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 77–89; characters 2538–3096; excerpt offset 0–558

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC’s Microsoft 365 environment, subject to service availability and institutional controls.

Evidence locator: IT Copilot §Basic Eligibility; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 185–185; characters 5284–5463; excerpt offset 0–179

Copilot Chat (Basic) is available to eligible UBC users as part of UBC’s Microsoft 365 licensing. M365 Copilot (Premium) is available to eligible UBC faculty and staff as of October 15, 2026, as a paid annual subscription. Learn more and subscribe on the M365 Premium page Students will continue to have access to Copilot Chat (Basic) only.

Evidence locator: IT Copilot §Two Experiences Overview; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 98–98; characters 1592–1932; excerpt offset 0–340

Copilot Chat (Basic) and M365 Copilot (Premium) provide enterprise data protection for prompts and responses, and that prompts and responses are not used to train Microsoft foundation models.

Evidence locator: IT Copilot §Data Protection; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 229–229; characters 7468–7659; excerpt offset 0–191

M365 Copilot (Premium) October 15, 2026

Evidence locator: IT M365 Premium Table §Availability Date; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 96–96; characters 2188–2227; excerpt offset 0–39

These services are offered on a cost-recovery basis: your faculty or department pays the annual subscription cost, with your manager’s approval, through UBC’s established funding processes in Workday.

Evidence locator: IT M365 Premium §Cost Recovery Workday; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 85–85; characters 874–1074; excerpt offset 0–200

Premium subscriptions are available to UBC faculty and staff. They are not available to students, contractors, emeriti and guest accounts.

Evidence locator: IT M365 Premium §Eligibility & Exclusions; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 88–88; characters 1177–1315; excerpt offset 0–138

Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC’s Microsoft 365 environment, subject to service availability and institutional controls.

Evidence locator: IT Copilot §Basic Eligibility; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 185–185; characters 5284–5463; excerpt offset 0–179

Copilot Chat (Basic) is available to eligible UBC users as part of UBC’s Microsoft 365 licensing. M365 Copilot (Premium) is available to eligible UBC faculty and staff as of October 15, 2026, as a paid annual subscription. Learn more and subscribe on the M365 Premium page Students will continue to have access to Copilot Chat (Basic) only.

Evidence locator: IT Copilot §Two Experiences Overview; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 98–98; characters 1592–1932; excerpt offset 0–340

Copilot Chat (Basic) and M365 Copilot (Premium) provide enterprise data protection for prompts and responses, and that prompts and responses are not used to train Microsoft foundation models.

Evidence locator: IT Copilot §Data Protection; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 229–229; characters 7468–7659; excerpt offset 0–191

What students can be instructed to share with the tool: Limit data sharing to information that is “Low Risk” according to UBC’s Information Security Standard U1 . This information may be freely disclosed or would cause minimal harm if disclosed. Examples include names and work contact information of UBC faculty and staff members; information that is posted on a public UBC website; and research of a non-personal, non-proprietary nature.

Evidence locator: CTLT Copilot Guide §Low Risk Information Standard U1; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 76–78; characters 4334–4774; excerpt offset 0–440

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

M365 Copilot (Premium) October 15, 2026

Evidence locator: IT M365 Premium Table §Availability Date; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 96–96; characters 2188–2227; excerpt offset 0–39

These services are offered on a cost-recovery basis: your faculty or department pays the annual subscription cost, with your manager’s approval, through UBC’s established funding processes in Workday.

Evidence locator: IT M365 Premium §Cost Recovery Workday; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 85–85; characters 874–1074; excerpt offset 0–200

Premium subscriptions are available to UBC faculty and staff. They are not available to students, contractors, emeriti and guest accounts.

Evidence locator: IT M365 Premium §Eligibility & Exclusions; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 88–88; characters 1177–1315; excerpt offset 0–138

Privacy Impact Assessments for GenerativeAI Instructional Use

Evidence locator: CTLT PIA Page Title; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 1–1; characters 0–61; excerpt offset 0–61

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

Students must not be required to sign up for or use ChatGPT 5 with an account.

Evidence locator: CTLT PIA §ChatGPT 5 (With An Account) — Not Approved for Required Course Use; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 113–113; characters 3748–3826; excerpt offset 0–78

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool, and follow the other practices listed on the guidance page.

Evidence locator: CTLT PIA §Copilot Caution; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 89–89; characters 2900–3096; excerpt offset 0–196

Microsoft Copilot for Organizations Updated: May 8, 2024 View Guidance No. Students can use it with their existing UBC credentials; this information will not be shared with the tool. Partially. Some security and privacy protections exist. Only “Low Risk” Information should be submitted, as defined by Information Security Standard U1 . Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool, and follow the other practices listed on the guidance page.

Evidence locator: CTLT PIA §Microsoft Copilot for Organizations Table Entry; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 77–89; characters 2538–3096; excerpt offset 0–558

What students can be instructed to share with the tool: Limit data sharing to information that is “Low Risk” according to UBC’s Information Security Standard U1 . This information may be freely disclosed or would cause minimal harm if disclosed. Examples include names and work contact information of UBC faculty and staff members; information that is posted on a public UBC website; and research of a non-personal, non-proprietary nature.

Evidence locator: CTLT Copilot Guide §Low Risk Information Standard U1; Extracted text SHA256 6bf4b17a92ad64eab2d565bd60dbb8eec4e9055814f363b35354e17faccb754a; original binding lines 76–78; characters 4334–4774; excerpt offset 0–440

Copilot Chat (Basic) is available to eligible UBC users as part of UBC’s Microsoft 365 licensing. M365 Copilot (Premium) is available to eligible UBC faculty and staff as of October 15, 2026, as a paid annual subscription. Learn more and subscribe on the M365 Premium page Students will continue to have access to Copilot Chat (Basic) only.

Evidence locator: IT Copilot §Two Experiences Overview; Extracted text SHA256 8931389e9f85348918ced0cc966a2553de84d8af8ed1e9a2bddd33f69d0ffb1f; original binding lines 98–98; characters 1592–1932; excerpt offset 0–340

M365 Copilot (Premium) October 15, 2026

Evidence locator: IT M365 Premium Table §Availability Date; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 96–96; characters 2188–2227; excerpt offset 0–39

These services are offered on a cost-recovery basis: your faculty or department pays the annual subscription cost, with your manager’s approval, through UBC’s established funding processes in Workday.

Evidence locator: IT M365 Premium §Cost Recovery Workday; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 85–85; characters 874–1074; excerpt offset 0–200

Premium subscriptions are available to UBC faculty and staff. They are not available to students, contractors, emeriti and guest accounts.

Evidence locator: IT M365 Premium §Eligibility & Exclusions; Extracted text SHA256 3126d8a8f719dbcdc1d6eb5d833b93b7e66918f5932f36c42a0d2847182d9825; original binding lines 88–88; characters 1177–1315; excerpt offset 0–138

Note: This guidance only addresses whether you can require tool use for your class. It does not cover situations where students use the tools by choice. For academic integrity cautions, or guidelines for tool use in your class, please visit the Academic Integrity at UBC ChatGPT FAQ page . For further instructional guidance around optional use for students, please visit the FAQ item on whether you can require GenAI in your course . Assessed and considered low risk for instructional uses The following tools have passed through a Privacy Impact Assessment and are considered low risk for required use — with caution — within a course at UBC.

Evidence locator: CTLT PIA §Required Course Tool Scope vs Voluntary Student Choice; Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 51–55; characters 1309–1955; excerpt offset 0–646

Students should be instructed on safe use of this tool, because the risk of accidentally entering personal information or intellectual property is high.

Evidence locator: CTLT PIA §ChatGPT 5 (Without An Account) — Low Risk for Required Course Use with Caution (No Personal Info Protection); Extracted text SHA256 cc4d994eeb2ddd729589a5fe7fcb0ebe78f896b94e54e4794c9bdcf45420f066; original binding lines 75–75; characters 2384–2536; excerpt offset 0–152