University of Greenwich

3. Definitions 3.1 Any improper activity or behaviour by a student which may give that student, or another student, an unfair academic advantage in assessment is considered to be assessment misconduct. Work submitted by a student for an assessment must always be their own. Assessment misconduct includes but is not limited to: • Attempting to complete any assessment by unfair means; • Using published work without appropriate referencing; • Copying the coursework or time-constrained assessment/examination of another; • Allowing coursework to be used or copied; • Re-using work previously submitted for another course or programme of study; • Submitting or using work generated by another entity as your own, e.g. computer file/program/design/drawings/results; • Submitting work produced in whole or part by Artificial Intelligence (AI) unless i) allowed by the assessment specification, and ii) appropriately declared (if required). • Using AI to undertake analysis, evaluation or calculations, unless i) allowed by the assessment specification, and ii) appropriately declared (if required). • Copying or paraphrasing content created by Generative AI to generate assessment text unless i) allowed by the assessment specification, and ii) appropriately declared (if required).;

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Effective from September 2025 Document Owner: Assistant Director, Student & Academic Services (Registry) Principal Contact: Jack Beresford-Zahra, Academic Registry Manager, SAS Approving Body: Student Success Board Date of Approval: February 2026 Date Effective From: September 2025 New students Applies to: Continuing students (delete as appropriate) Partner provision Review Date: Every 3 years or earlier where required Version: v1.02

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31. Staff will provide students with the university’s guide on referencing generative AI, video on using AI effectively and Declaration of AI use via the VLE to support students’ understanding of acceptable AI usage in assessments.

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5.2 In the case of suspected use of artificial intelligence to generate work in ways that contravene this policy, the assessor will alert the module leader. They may have a conversation with the student to assess whether the learning demonstrated in the assignment is consistent with that demonstrated by the student in person. Where there is still reason to believe that the policy has been contravened, the assessor/module leader will complete a CP1. 5.3 For all other assessments, if the assessor thinks that a student has committed an assessment offence, they must make all reasonable efforts to preserve and retain evidence securely and will complete a CP1.

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Voorwaarden en uitzonderingen

Clause 1.5 provides a general deadline exception where compelling independent evidence shows why deadlines could not be met. Clause 9.3 separately says statements received after seven calendar days will not be considered and the sanction remains. Retain both without guaranteeing late acceptance or automatic extension; this route excludes AOP appeals.

9. Review and appeal procedures Review of Category 1 or Investigative Interview outcomes 9.1 Where a sanction is applied following a Category 1 meeting or Investigative Interview outcome the student may appeal the decision on one or more of the following grounds: a) the assessment misconduct process was not applied correctly or parts within it were applied incorrectly, and the resulting procedural error has had a significant negative impact on the decision made; b) that the decision reached was unreasonable and/or a disproportionate sanction has been imposed; c) substantial new material information/evidence is available which they were unable to provide before the outcome was reached. 9.2 The student should be informed of the outcome of their right to appeal. The student must send an appeal statement to the email address given within 7 calendar days of notification of the outcome, consideration will then be given to whether there are sufficient grounds for the case to proceed. 9.3 If the statement is received after 7 calendar days, the student will be informed that their appeal will not be considered, and that the sanction will remain, and the student will be issued with a Completion of Procedures statement including details of the OIA scheme.

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1.6 All timescales referred to in this document are measured in ‘calendar days’ which means every day of the week including Saturdays and Sundays, except for university closure days such as public holidays and Christmas closures. Full details of term dates and university closures can be found here https://docs.gre.ac.uk/rep/sas/term-dates.

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1.5 Students are expected to keep to the deadlines within this procedure unless compelling independent evidence is provided to show why deadlines could not be met. The University is also expected to meet our deadlines but there will occasionally be times when we are unable to do so for good reason. If so, the student will be given the reasons and kept informed of progress.

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Appeal against an Assessment Offences Panel outcome 9.10 The outcome notification following an Assessment Offences Panel (AOP) will confirm that students may submit an Academic Appeal against the outcome on one or more of the following grounds: a) the Assessment Misconduct process was not applied correctly, and the resulting procedural error has had a significant negative impact on the decision made. b) substantial new evidence has come to light. c) the decision reached was unreasonable based on the available evidence. d) the penalty imposed was disproportionate. Full details of how to submit an Academic Appeal can be found here.

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13. External adjudication 13.1 If you have been issued with a Completion of Procedures letter and you remain unhappy with the final decision of the University, you may be able to complain to the Office of the Independent Adjudicator. http://www.oiahe.org.uk/. Assessment Misconduct Procedure 9 13.2 You will need to send a Scheme Application Form to the OIA within twelve months of the date of the Completion of Procedures letter. A Scheme Application Form can be downloaded from the OIA website http://www.oiahe.org.uk/. 14. Advice and support Free independent advice and advocacy is available from the Greenwich Students’ Union. Further details can be found at https://www.greenwichsu.co.uk/advice

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1.3 The university reserves the right to viva a random sample of students to check that they can demonstrate a level of achievement relating to the assessment criteria consistent with the quality of work they have submitted for assessment. Where this or other factors give rise to allegations of assessment misconduct, they will be considered under this Procedure and may result in a penalty being imposed. 1.4 The standard of proof applied in operating this procedure is the balance of probabilities. This means the investigation needs only to conclude that it is likely that misconduct occurred, rather than requiring that the evidence be indisputable that misconduct has occurred. Decisions must be supported by a rationale and evidence. The burden lies on the university to show, on the balance of probabilities, that the acts constituting the alleged assessment misconduct occurred. 1.5 Students are expected to keep to the deadlines within this procedure unless compelling independent evidence is provided to show why deadlines could not be met. The University is also expected to meet our deadlines but there will occasionally be times when we are unable to do so for good reason. If so, the student will be given the reasons and kept informed of progress. 1.6 All timescales referred to in this document are measured in ‘calendar days’ which means every day of the week including Saturdays and Sundays, except for university closure days such as public holidays and Christmas closures. Full details of term dates and university closures can be found here https://docs.gre.ac.uk/rep/sas/term-dates.

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