University AI Policy Tracker
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Vancouver, Canada

University of British Columbia

RanglijstQS World University Rankings 2026: 40Updated19 jul 2026

Reviewed policy snapshot

UBC requires permission for GenAI in assessed work, pairs approved institutional access with privacy safeguards, and requires disclosure when use is allowed.

Do

  • Obtain express permission for the specific assessed work.
  • Check the instructor, supervisor, or program's express exam permission.
  • Follow the stated method for acknowledging permitted GenAI use.

Don't

  • Do not assume a general UBC tool listing permits coursework use.
  • Do not use GenAI in an exam without express permission.
  • Do not omit the acknowledgement required for allowed assessed use.

Audience

For students · Coursework, exams, and disclosure

Reviewed material is available for this audience.

Coursework & assignments

Conditional

UBC says students may use GenAI for assessed work only when expressly permitted by the instructor, supervisor, or program.

Scope: Mixed scopeAssignment
Reviewed evidence & official sources

Reviewed evidence

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.
Door agent beoordeeld
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Exams & assessment

Conditional

UBC includes exams among assessed work that require express permission before GenAI use.

Scope: Mixed scopeExam
Reviewed evidence & official sources

Reviewed evidence

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.
Door agent beoordeeld
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Disclosure & citation

Required

UBC says educators should tell students when and how to acknowledge GenAI use when it is allowed in assessed work.

Scope: Mixed scopeAssignmentExamThesis
Reviewed evidence & official sources

Reviewed evidence

UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.
Door agent beoordeeld
If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use.

Privacy & sensitive data

Restricted

UBC says personal information must not be entered into a generative-AI tool that has not passed its FIPPA compliance assessment.

Scope: Mixed scopeAssignmentExamThesis
Reviewed evidence & official sources

Reviewed evidence

Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (PIA), as to do so may be a breach of privacy.
Door agent beoordeeld
Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.

University-provided AI tools

Allowed in this scope

UBC identifies Microsoft Copilot for Organizations as an approved institutional chatbot for users with UBC credentials, but access is not assessment permission.

Scope: Mixed scopeProvision ≠ coursework permission
Reviewed evidence & official sources

Reviewed evidence

Microsoft Copilot for Organizations is the approved institutional GenAI chatbot at UBC, available to all faculty, students, and staff with UBC credentials, with PIA interim approval.
Door agent beoordeeld
Microsoft's GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar. Once you have logged in with your UBC credentials, look for the green Protected label - accompanied by a shield and check-mark icon - to confirm a secure connection.

Official sources

Research & publication

Required

UBC graduate students need approval for substantive GenAI use in research and thesis work and must include a GenAI use statement in the thesis preface.

Scope: Mixed scopeThesis
Reviewed evidence & official sources

Reviewed evidence

Graduate students must obtain approval from their supervisor/committee for substantive GenAI use in research and thesis work, and must include a GenAI use statement in their thesis preface.
Door agent beoordeeld
The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. If GenAI was used in the research described, the drafting of, and/or the preparation of a thesis or dissertation, the Preface must include a concise description of how it was used.

Reviewed record

Beoordeelde beweringen

20 reviewed claims

Academic Integrity

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.

Beoordeling: Door agent beoordeeldVertrouwen97%

Genormaliseerde waarde: student_genai_assessed_work_requires_permission

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.
Brontaal
English (en)
Snapshot-hash
6cc7152a…
Opgehaald
10 mei 2026
Bewijslocator
Student use of GenAI principle

Academic Integrity

The use of applications to detect AI-generated content is strongly discouraged at UBC due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property. Turnitin AI detection is not enabled.

Beoordeling: Door agent beoordeeldVertrouwen97%

Genormaliseerde waarde: ai_detection_strongly_discouraged

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.
Brontaal
English (en)
Snapshot-hash
e5886b8f…
Opgehaald
10 mei 2026
Bewijslocator
AI detectors FAQ section

Ai Tool Treatment

Copilot Chat (Basic) is listed for University of British Columbia in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Beoordeling: Door agent beoordeeldVertrouwen97%

Genormaliseerde waarde: {"tool":"microsoft_copilot","rawToolName":"Copilot Chat (Basic)","description":"UBC Microsoft 365 Copilot Chat service with enterprise data protection.","howToObtain":"Use an active UBC Microsoft account through UBC's Microsoft 365 environment.","costToUser":"Included as part of UBC Microsoft 365 licensing for eligible users.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}

Laatst gecontroleerd
15 jul 2026
Laatst gewijzigd
15 jul 2026

Oorspronkelijk bewijs

Bewijs 1
UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.

Gelokaliseerde weergave only

UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.

Brontaal
English (en)
Snapshot-hash
5a063209…
Opgehaald
15 jul 2026

Academic Integrity

All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.

Beoordeling: Door agent beoordeeldVertrouwen96%

Genormaliseerde waarde: genai_must_uphold_academic_integrity

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Academic integrity: All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.
Brontaal
English (en)
Snapshot-hash
6cc7152a…
Opgehaald
10 mei 2026
Bewijslocator
Principles section

Privacy

UBC says instructors or teaching assistants cannot require students to use GenAI or any other technology tool that requires sharing personal information unless the tool has undergone a UBC Privacy Impact Assessment review and been approved for use with personal information.

Beoordeling: Door agent beoordeeldVertrouwen96%

Genormaliseerde waarde: pia_required_for_required_student_use

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
In line with the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), instructors or teaching assistants cannot require that students use GenAI or any other technology tool that requires them to share personal information unless that tool has undergone a UBC PIA review and been approved for use with personal information.
Brontaal
English (en)
Snapshot-hash
6bbb5fcb…
Opgehaald
10 mei 2026
Bewijslocator
Privacy, security, confidentiality section

Privacy

Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (PIA), as to do so may be a breach of privacy.

Beoordeling: Door agent beoordeeldVertrouwen96%

Genormaliseerde waarde: no_personal_info_in_non_pia_tools

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.
Brontaal
English (en)
Snapshot-hash
0e6f376c…
Opgehaald
10 mei 2026
Bewijslocator
Privacy Risk Mitigation section

Onderwijs

UBC recognizes generative AI as a tool to assist in tasks, not a replacement for human creativity and judgment, and encourages experimentation within ethical and responsible use boundaries.

Beoordeling: Door agent beoordeeldVertrouwen95%

Genormaliseerde waarde: genai_assistive_tool_not_replacement

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
UBC also recognizes that generative AI is a tool to assist in our tasks, not a replacement for human creativity and judgment. UBC encourages experimentation and use within the boundaries of ethical and responsible use.
Brontaal
English (en)
Snapshot-hash
0e6f376c…
Opgehaald
10 mei 2026
Bewijslocator
Background and Purpose section

Onderwijs

Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements.

Beoordeling: Door agent beoordeeldVertrouwen95%

Genormaliseerde waarde: faculty_staff_genai_use_permitted

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements, and the guidelines below.
Brontaal
English (en)
Snapshot-hash
6cc7152a…
Opgehaald
10 mei 2026
Bewijslocator
Principles section

Ai Tool Treatment

Microsoft Copilot for Organizations is the approved institutional GenAI chatbot at UBC, available to all faculty, students, and staff with UBC credentials, with PIA interim approval.

Beoordeling: Door agent beoordeeldVertrouwen95%

Genormaliseerde waarde: microsoft_copilot_approved_institutional_tool

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Microsoft's GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar. Once you have logged in with your UBC credentials, look for the green Protected label - accompanied by a shield and check-mark icon - to confirm a secure connection.
Brontaal
English (en)
Snapshot-hash
69418a2c…
Opgehaald
10 mei 2026
Bewijslocator
About This Tool section

Academic Integrity

Graduate students must obtain approval from their supervisor/committee for substantive GenAI use in research and thesis work, and must include a GenAI use statement in their thesis preface.

Beoordeling: Door agent beoordeeldVertrouwen95%

Genormaliseerde waarde: grad_students_genai_approval_and_declaration_required

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. If GenAI was used in the research described, the drafting of, and/or the preparation of a thesis or dissertation, the Preface must include a concise description of how it was used.
Brontaal
English (en)
Snapshot-hash
afea061c…
Opgehaald
10 mei 2026
Bewijslocator
Graduate education and Gen AI section

Onderwijs

Use of GenAI in teaching and learning should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data.

Beoordeling: Door agent beoordeeldVertrouwen94%

Genormaliseerde waarde: genai_respect_indigenous_data_sovereignty

Laatst gecontroleerd
10 mei 2026
Laatst gewijzigd
10 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Indigenous data sovereignty: Use of GenAI should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data. Harm from false information about Indigenous communities, cultures, knowledges, histories, and contexts should be avoided.
Brontaal
English (en)
Snapshot-hash
6cc7152a…
Opgehaald
10 mei 2026
Bewijslocator
Principles section

Ai Tool Treatment

UBC lists generative AI tools by whether they are approved for required instructional use.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC lists generative AI tools by whether they are approved for required instructional use.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Privacy Impact Assessments for GenerativeAI Instructional Use at UBC
Brontaal
English (en-US)
Snapshot-hash
d3989125…
Opgehaald
23 mei 2026
Bewijslocator
page title/tool table

Ai Tool Treatment

UBC says students must not be required to sign up for or use ChatGPT 5 with an account.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC says students must not be required to sign up for or use ChatGPT 5 with an account.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
No. Students must not be required to sign up for or use ChatGPT 5 with an account.
Brontaal
English (en-US)
Snapshot-hash
d3989125…
Opgehaald
23 mei 2026
Bewijslocator
ChatGPT 5 with an account row

Ai Tool Treatment

UBC allows required instructional use of Microsoft Copilot for Organizations with caution when students use UBC credentials and avoid personal information or intellectual property.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC allows required instructional use of Microsoft Copilot for Organizations with caution when students use UBC credentials and avoid personal information or intellectual property.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool.
Brontaal
English (en-US)
Snapshot-hash
d3989125…
Opgehaald
23 mei 2026
Bewijslocator
Microsoft Copilot row

Onderwijs

UBC says instructors, supervisors, and programs should clearly communicate permitted and prohibited GenAI use to students.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC says instructors, supervisors, and programs should clearly communicate permitted and prohibited GenAI use to students.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Instructors, supervisors, and programs should clearly communicate to students the permitted and/or prohibited use of GenAI in their academic work.
Brontaal
English (en-US)
Snapshot-hash
0a10700e…
Opgehaald
23 mei 2026
Bewijslocator
course guidelines section

Academic Integrity

UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use.
Brontaal
English (en-US)
Snapshot-hash
0a10700e…
Opgehaald
23 mei 2026
Bewijslocator
citation and attribution section

Academic Integrity

UBC strongly discourages use of AI-generated-content detectors because of concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC strongly discourages use of AI-generated-content detectors because of concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.
Brontaal
English (en-US)
Snapshot-hash
0a10700e…
Opgehaald
23 mei 2026
Bewijslocator
AI detectors section

Privacy

UBC says instructors should not submit student work or personal information to AI detectors unless the detector has undergone UBC Privacy Impact Assessment review.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC says instructors should not submit student work or personal information to AI detectors unless the detector has undergone UBC Privacy Impact Assessment review.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Instructors should not submit student academic work or personal information to AI detectors that have not undergone a UBC Privacy Impact Assessment.
Brontaal
English (en-US)
Snapshot-hash
0a10700e…
Opgehaald
23 mei 2026
Bewijslocator
AI detectors section

Privacy

UBC says a Privacy Impact Assessment is required for university tools and initiatives that handle personal information.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC says a Privacy Impact Assessment is required for university tools and initiatives that handle personal information.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
Under British Columbia’s Freedom of Information and Protection of Privacy Act, a Privacy Impact Assessment (PIA) is required for university tools and initiatives that handle personal information.
Brontaal
English (en-US)
Snapshot-hash
0dd15e2a…
Opgehaald
23 mei 2026
Bewijslocator
Privacy Impact Assessment section

Privacy

UBC conducts Privacy Impact Assessments case by case to mitigate privacy risks associated with information handling.

Beoordeling: Door agent beoordeeldVertrouwen90%

Genormaliseerde waarde: UBC conducts Privacy Impact Assessments case by case to mitigate privacy risks associated with information handling.

Laatst gecontroleerd
23 mei 2026
Laatst gewijzigd
23 mei 2026

Oorspronkelijk bewijs

Bewijs 1
At UBC, PIAs are conducted on a case-by-case basis, with a focus on proactively mitigating privacy risks associated with information handling.
Brontaal
English (en-US)
Snapshot-hash
0dd15e2a…
Opgehaald
23 mei 2026
Bewijslocator
Privacy Risk Management section

Source record

Officiële bronnen

14 sources

Record information, JSON & citation
Beoordelenagent reviewedVertrouwen97%Snapshot statusstrongSnapshot-hashc3e61fee…JSONOpenbaar JSON

Citation: University AI Policy Tracker. "University of British Columbia AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/ubc

Original university source language remains canonical. This tracker is not an official university statement.

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