Queensland University of Technology (QUT)

Top of Page Section 12 - Communication to Students of Assessment Requirements Unit outlines (85) The assessment scheme of a unit, implemented in the unit offering and published on the unit’s Canvas site, must align with the approved unit outline, including due dates. (86) There must be clear communication in the unit outline of how each assessment item contributes to the final grade and the unit’s method for determining the final grade (Unit and Module Information Policy) if it is not the standard cumulation of marks resulting in a grade. (87) The unit outline must include in the assessment items’ descriptions: a statement as to the use of technology such as artificial intelligence tools (see Digital Workplace, Generative AI and assessment); a statement for assignments, as defined in the Student Academic Concessions Policy, that the assessment is eligible for the late submission period and assignment extensions or that there is an approved exception to that Policy. (88) As a minimum, the unit outline should specify the week/s of the teaching period that the assessment will be due or scheduled for completion. The specific due date is communicated to students through the unit’s Canvas site.

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Section 6 - Academic Integrity Education (8) QUT has an educative approach to academic integrity and supports students to understand how to approach their academic work and assessment in a way that upholds appropriate standards of academic integrity by: requiring all undergraduate and coursework postgraduate students to complete a mandatory module on academic integrity in the first teaching period of their course; requiring all undergraduate and coursework postgraduate students returning to study at QUT after an absence of two years or more, to complete a mandatory module in academic integrity in the first teaching period of their return to study; providing students with discipline specific guidance and resources where relevant to develop understanding of appropriate standards and practices of academic integrity; fostering a learning environment based on mutual respect and trust between academic staff and students; adopting an educative approach to resolving cases of poor academic practice; and providing practical tools and resources that enable students to self-assess their compliance with appropriate integrity standards prior to submitting assessment items. (9) A student who has completed and passed the mandatory module on academic integrity will be determined to have an awareness of the standards of academic integrity at QUT. Top of Page Section 7 - Academic Integrity Breaches (10) A breach of academic integrity is conduct, intentional or unintentional, that fails to demonstrate ethics, fairness, honesty, respect and accountability when undertaking academic work and assessment. (11) A range of conduct may fail to uphold the standards of academic integrity and be classified as a breach of this Policy. Cheating in examinations (12) All forms of cheating are a breach of academic integrity, including, but not limited to: having, accessing or using unauthorised material or technology during an examination; any unauthorised communication by any means; obtaining or seeking assistance from a third party or technology to complete the examination when it is not authorised;

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the student's right to respond to the allegation(s) by, if the student elects, attending the meeting, and in any case, by providing written submissions on the allegation(s) or the type of penalty which could be imposed if an allegation is substantiated; the student's right to arrange for the voluntary attendance of a person with relevant information to be interviewed by the misconduct committee at the meeting; the student's right to be accompanied or represented by a support person at the meeting (clause 23); the consequences of non-attendance or of failing to provide written submissions, including the authority of the misconduct committee to determine an allegation in the student's absence and recommend a penalty to be imposed on the student; a matrix providing information about the penalties which may be imposed depending on the nature and seriousness of a case; and the support services provided by the QUT Student Guild to assist a student in responding to allegations the student’s right to accept responsibility for the misconduct and make an early submission on circumstances relevant to the penalty to be applied, in accordance with clause (14)e. (15) The chair of the misconduct committee must ensure that an allegation notice in this form is sent to the student. Copies of all documents or written evidence to be taken into consideration by the misconduct committee should be provided to the student at the same time as the allegation notice is sent or as soon as they are received by the committee. (16) The chair will give due consideration to possible risks to the health, wellbeing and safety of others associated with the allegation which may result from disclosure of documents or written evidence and, where necessary, may determine that a redacted version of documents or evidence or a summary of the substance of the evidence be provided. Time for Meeting (17) The misconduct committee meeting at which the allegation(s) will be considered must be held not less than 10 working days and not more than 20 working days after the date upon which the allegation notice was sent to the student. Meeting Procedures (18) Meetings of the relevant misconduct committee will be conducted in accordance with Council Procedure 1 Committee Operations, and any operating procedures established by the misconduct committee. For cases involving allegations of Gender-based Violence, sexual harassment, sexual assault, or discrimination, the misconduct committee must ensure that, where necessary in dealing with the allegation, such allegations are addressed utilising a trauma-informed approach, whilst still ensuring that procedural fairness is observed. (19) The misconduct committee conducts its proceedings without undue formality and in a non-adversarial manner. If there is a requirement for the University to be represented at the meeting by an officer of the University to address the allegations, then that officer must not be legally qualified (that is, the officer must not hold a degree or other formal qualifications in law and/or must not be an officer who has been admitted as a lawyer in any Australian jurisdiction). (20) A student may attend the meeting at which the allegations are considered, including by electronic means by prior arrangement and with the agreement of the chair. If a student is not present at the meeting within 10 minutes of the nominated time for consideration of the student's case, the misconduct committee may proceed to determine the matter in the student’s absence, though the misconduct committee must take into account any written submissions provided by the student prior to the meeting date and time. (21) If the student is present, the student must be given the opportunity to ask questions of any person interviewed by the committee, subject to the conditions outlined below, and may present any facts, evidence, documents or oral submissions relevant to the allegation(s). (22) Where the student is unable to attend a meeting, an appropriately authorised representative may attend the meeting in the student's place, and holds the same category of invitee as the student. The student is not entitled to have a legal representative (being a person who holds a degree or other formal qualifications in law and/or a person who has been admitted as a lawyer in any Australian jurisdiction) present during the meeting. (23) The student may be accompanied to the meeting by a support person, who will be categorised as an observer as defined in Council Procedure 1 - Committee Operations. A support person must not be another student involved in or associated with the allegations and must not be legally qualified. The support person’s role is confined to assisting a student during the meeting to understand the process undertaken and to help the student when the student puts their response to the misconduct committee.

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(46) University Appeals Committee considers appeals on misconduct matters. A student, graduate or graduand upon whom a penalty has been imposed under Section 9, for misconduct is entitled to appeal to the Appeals Committee on one or more of the following grounds: that the decision is manifestly unreasonable taking into account all the circumstances of the case or cannot be supported by the evidence that was available at the time the decision was made; that procedural requirements specified in this Policy were not followed and resulted in a decision which was manifestly unfair; that relevant evidence was not considered in reaching the decision or that irrelevant evidence was relied upon in reaching the decision; that fresh evidence has become available to the student which was not available or not known to the student at the time of the allegation(s) being heard or decided; and that a penalty imposed under Section 9, Penalties was manifestly excessive or inappropriate, taking into account all the circumstances of the case. (47) An appeal must be lodged with the secretary of Appeals Committee within 20 working days of receiving final written notice of the penalty decision. A student may provide any written evidence, information or submissions relevant to the grounds of appeal relied upon. Appeals for academic misconduct must be submitted through the link provided in the outcome letter. Appeals for non-academic misconduct must be submitted through the relevant Appeal against penalty for non-academic misconduct request form. (48) The secretary of the Appeals Committee must confirm receipt of an appeal within five working days of its submission and confirm the meeting date the appeal has been allocated to, noting that appellants do not attend meetings of the Appeals Committee. (49) The Appeals Committee may: dismiss the appeal by confirming the decision initially made; uphold the appeal by revoking the finding of misconduct; confirm, vary or revoke any penalty imposed. (50) Where the Appeals Committee concludes that the required procedures for considering allegations of misconduct have not been followed, it may refer the matter back to the relevant misconduct committee or University Officer to be dealt with in accordance with the procedures set out in this Policy. The student must be advised of the outcome of the appeal within 5 working days of the meeting of the Appeals Committee.

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Other third parties may report suspected breaches to the University with supporting evidence. Reports of suspected breaches submitted by third parties will be considered only where supported by credible, verifiable evidence sufficient to demonstrate a reasonable basis for the allegation. (41) The University will adopt reasonable processes to proactively detect breaches of academic integrity and support staff with training and resources. (42) Technology may be used to assist in identifying and mitigating potential breaches of academic integrity. This includes technology to detect plagiarism, the use of artificial intelligence, and technologies that support verification of student identity and proctoring. Authentication of learning (43) If a Unit Coordinator has reasonable concerns that a student’s actions could be classified as academic misconduct, the Unit Coordinator may require the student to authenticate their learning. The Unit Coordinator will consider the outcome of the authentication of learning process in determining whether the conduct is a breach of the Policy. (44) The authentication process must provide the student with an opportunity to demonstrate: their competence or knowledge in the subject matter of the assessment item in question, in a manner that is appropriate to the nature of the assessment item; and that the assessment item was completed with integrity. (45) This might include (but is not limited to) the Unit Coordinator: requesting the student to provide evidence of resource materials used in the production of the assessment, such as notes, drafts, sketches, concept drawings and reading materials; conducting a viva in which the student’s task-related learning is tested; and/or requiring the student to undertake a practical exercise under supervision.

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