Melbourne, Australia

Deakin University

Name: Deakin University AI Policy Tracker record
Creator: University AI Policy Tracker
License: https://creativecommons.org/licenses/by/4.0/

RankingQS World University Rankings 2026: =207UpdatedJul 19, 2026

No reviewed summary yet

Reviewed record

Reviewed claims

8 reviewed claims

Deakin guidance says generative AI may be used as a starting point for some study tasks, but not to write the final assessment or do the work being assessed. Students should acknowledge genAI use that contributed to developing assessment work, including the tool, access date, prompts, output, and where it was used. For HDR theses, generative AI use is limited to copyediting and proofreading. Deakin lists approved genAI and digital learning tools including Deakin GEM, Studiosity+, Microsoft Copilot for web, and FeedbackFruits.

Summary of the 8 agent-reviewed claims in this record, with their original scope. No student policy snapshot has been published for this university yet, and this summary is not an official university statement.

Academic Integrity2 reviewed claims

Normalized value: acknowledge genAI use in assessment development

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Where you have used generative AI (genAI) in developing your assessment (for example, in the development of ideas, problem solving, data analysis, significant writing feedback) you should acknowledge your use of genAI. It is essential that you provide details about where and how you have used it.
Source: Acknowledging your use

Localized display only

Deakin says students should acknowledge genAI use in assessment development and explain where and how it was used.

Source language: English (en)
Snapshot hash: 092af377…
Retrieved: May 15, 2026
Evidence locator: Acknowledging your use

Normalized value: students may use genAI supportively but remain responsible for own assessment work

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

You might use genAI as a starting point for writing (for example, a writing template) but never to write your final assessment. Never use genAI to do the work that you are being assessed on. It is your responsibility to write and create your own assessments.
Source: Using genAI for study and assessments

Localized display only

Deakin tells students genAI can be a starting point for writing support, but not a way to write the final assessment or complete the assessed work.

Source language: English (en)
Snapshot hash: 6df784e5…
Retrieved: May 15, 2026
Evidence locator: Feedback on writing

Teaching1 reviewed claim

Normalized value: institutional genAI principles and steering group

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Deakin's genAI Steering Group was established in 2023 to: oversee the uptake of genAI tools and associated activity; coordinate institutional guidelines for the use of genAI, with cross-reference to specific guidance for learning and teaching, research and enterprise use; consolidate advice from relevant teams in the Academic and Research and Innovation Portfolios and Digital Services on current practice, emerging issues and technologies.
Source: Generative artificial intelligence

Localized display only

Deakin says its genAI Steering Group coordinates institutional guidelines and connects learning and teaching, research, enterprise, and digital-services advice.

Source language: English (en)
Snapshot hash: 4c579fc1…
Retrieved: May 15, 2026
Evidence locator: GenAI Steering Group

Privacy1 reviewed claim

Normalized value: external AI tools restricted to non-sensitive, non-confidential research content

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Commercial generative AI platforms like ChatGPT, Bing and others store data externally. Once entered, your information may be retained, reused or accessed beyond your control, even if the platform offers options to delete or restrict access. To minimise risk, use only non-sensitive, non-confidential content that is suitable for public or external use.
Source: Generative Artificial Intelligence (AI)

Localized display only

Deakin warns that commercial genAI platforms can store data externally and tells researchers to use only non-sensitive, non-confidential content suitable for public or external use.

Source language: English (en)
Snapshot hash: 695308c4…
Retrieved: May 15, 2026
Evidence locator: How to input data safely

Research1 reviewed claim

Normalized value: HDR thesis AI use limited to copyediting/proofreading except approved disclosed methodology for image generation

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Generative AI may be used for copyediting and proofreading thesis text only. Refer to the Institute for Professional Editors guidelines for what qualifies as copyediting and proofreading support. Using generative AI to create or manipulate images is not permitted in your thesis, unless image generation is part of your approved research methodology and fully disclosed.
Source: Generative Artificial Intelligence (AI)

Localized display only

For HDR thesis writing, Deakin limits generative AI to copyediting and proofreading, with image generation allowed only when it is part of approved methodology and disclosed.

Source language: English (en)
Snapshot hash: 695308c4…
Retrieved: May 15, 2026
Evidence locator: Using generative AI in HDR thesis writing

Ai Tool Treatment3 reviewed claims

Normalized value: {"tool":"institutional_ai_service","rawToolName":"Deakin GEM","description":"Deakin's secure GenAI platform that gives students access to a large language model for learning support.","howToObtain":"Open the Deakin GEM landing page; the approved-tools page states that it is available to all students.","costToUser":"Not specified.","availability":"allowed","endorsementType":"officially_endorsed"}

Last checked: Jul 16, 2026
Last changed: Jul 16, 2026

Original evidence

Evidence 1

Deakin says its approved GenAI tools are formally evaluated and approved. It identifies Deakin GEM as Deakin's secure GenAI platform that provides access to an LLM, and states that Deakin GEM is available to all students.
Source: Approved genAI tools for learning | Deakin University

Localized display only

Deakin says its approved GenAI tools are formally evaluated and approved. It identifies Deakin GEM as Deakin's secure GenAI platform that provides access to an LLM, and states that Deakin GEM is available to all students.

Source language: English (en)
Snapshot hash: 5bc327e9…
Retrieved: Jul 16, 2026

Normalized value: {"tool":"microsoft_copilot","rawToolName":"Microsoft Copilot for web","description":"Microsoft's AI-powered web assistant for search, summarisation and content generation in Deakin's approved learning-tool list.","howToObtain":"Launch through DeakinEdge and log in to a Microsoft account.","costToUser":"Not specified.","availability":"conditionally_allowed","endorsementType":"officially_endorsed"}

Last checked: Jul 16, 2026
Last changed: Jul 16, 2026

Original evidence

Evidence 1

Deakin says its approved GenAI tools are formally evaluated and approved. Its list identifies Microsoft Copilot for web as an AI-powered assistant and requires users to launch via DeakinEdge and log in to a Microsoft account.
Source: Approved genAI tools for learning | Deakin University

Localized display only

Deakin says its approved GenAI tools are formally evaluated and approved. Its list identifies Microsoft Copilot for web as an AI-powered assistant and requires users to launch via DeakinEdge and log in to a Microsoft account.

Source language: English (en)
Snapshot hash: 5bc327e9…
Retrieved: Jul 16, 2026

Normalized value: approved learning tools: Deakin GEM, Studiosity+, Microsoft Copilot for web, FeedbackFruits

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Deakin provides a set of endorsed generative AI (genAI) and digital learning tools to support teaching and learning in ways that are safe, ethical, and educationally sound. These tools have been formally evaluated and approved to align with Deakin's academic values, privacy and security obligations, and learning and teaching goals.
Source: Approved genAI tools for learning

Localized display only

Deakin lists endorsed genAI and digital learning tools that it says have been formally evaluated and approved for learning contexts.

Source language: English (en)
Snapshot hash: 6e12c09b…
Retrieved: May 15, 2026
Evidence locator: Approved genAI tools for learning

Source record

Official sources

6 sources

Acknowledging your use

deakin.edu.au

Source URL: https://www.deakin.edu.au/students/study-support/study-resources/artificial-intelligence/acknowledging-your-use
Snapshot hash: 092af377…

Approved genAI tools for learning

deakin.edu.au

Source URL: https://www.deakin.edu.au/students/study-support/study-resources/artificial-intelligence/approved-genai-tools-for-learning/
Snapshot hash: 6e12c09b…

Approved genAI tools for learning | Deakin University

deakin.edu.au

Source URL: https://www.deakin.edu.au/students/study-support/study-resources/artificial-intelligence/approved-genai-tools-for-learning
Snapshot hash: 5bc327e9…

Generative artificial intelligence

deakin.edu.au

Source URL: https://www.deakin.edu.au/about-deakin/why-deakin/generative-artificial-intelligence
Snapshot hash: 4c579fc1…

Generative Artificial Intelligence (AI)

deakin.edu.au

Source URL: https://www.deakin.edu.au/research/our-research/research-integrity/generative-artificial-intelligence-ai
Snapshot hash: 695308c4…

Using genAI for study and assessments

deakin.edu.au

Source URL: https://www.deakin.edu.au/students/study-support/study-resources/artificial-intelligence/study-and-assessments
Snapshot hash: 6df784e5…

Record information, JSON & citation

Reviewagent reviewedConfidence97%Snapshot statusNot publishedJSONPublic JSON

Citation: University AI Policy Tracker. "Deakin University AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/deakin-university

Original university source language remains canonical. This tracker is not an official university statement.

Open change log

Deakin University

No reviewed summary yet

Reviewed claims

Academic Integrity2 reviewed claims

Deakin guidance says students should acknowledge genAI use where it contributed to developing assessment work and should include tool, access date, prompts, output, and where it was used.

Deakin student guidance says genAI may be used as a starting point for some study tasks, but not to write the final assessment or do the work being assessed.

Teaching1 reviewed claim

Deakin has institution-level genAI principles and a genAI Steering Group coordinating guidance across learning and teaching, research, enterprise use, and digital services.

Privacy1 reviewed claim

Deakin research guidance says commercial genAI platforms may store data externally and researchers should use only non-sensitive, non-confidential content suitable for public or external use.

Research1 reviewed claim

Deakin research guidance says HDR thesis use of generative AI is limited to copyediting and proofreading, with generated images allowed only where part of an approved methodology and fully disclosed.

Ai Tool Treatment3 reviewed claims

Deakin GEM is listed for Deakin University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: officially endorsed.

Microsoft Copilot for web is listed for Deakin University in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: officially endorsed.

Deakin identifies a set of approved genAI and digital learning tools for learning, including Deakin GEM, Studiosity+, Microsoft Copilot for web, and FeedbackFruits.

Official sources

Acknowledging your use

Approved genAI tools for learning

Approved genAI tools for learning | Deakin University

Generative artificial intelligence

Generative Artificial Intelligence (AI)

Using genAI for study and assessments

Deakin University

No reviewed summary yet

Reviewed claims

Academic Integrity2 reviewed claims

Teaching1 reviewed claim

Privacy1 reviewed claim

Research1 reviewed claim

Ai Tool Treatment3 reviewed claims

Official sources

Acknowledging your use

Approved genAI tools for learning

Approved genAI tools for learning | Deakin University

Generative artificial intelligence

Generative Artificial Intelligence (AI)

Using genAI for study and assessments

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