University AI Policy Tracker
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ENZHFRPLESNLMSJAKOPTARRUDEITCSTRFISVDANBHULTIDVITHFAHEHIURBNUKELZH-HANT

Melbourne, Australia Last checked

Deakin University

Independent · Open access · Not an official university page

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Can I use AI for my coursework?Restrictions in this scopeDo I need to disclose AI use?Required in this scopeCan I upload sensitive data?Source guidanceWhich tools can I access?Conditional in this scope
Use in ChatGPT ↗Before you submitAdvice and precautionsRecord updates ↓

Explore the current record by topic

Coursework

Restrictions in this scope

Your final submitted assessment must be your own work, creation and analysis. Deakin GEM should not generate or submit assessment content.

Official source ↗

Exams

Evidence gap or scope limits

An exam-specific permission rule was not established. Check the actual exam and unit instructions.

Official source ↗

Disclosure

Required in this scope

The acknowledgement page says that in all cases GenAI use must be acknowledged as outlined there; the excerpt explicitly names the tool.

Official source ↗

Privacy and data

Source guidance

Research guidance warns that information entered into AI may be retained, reused or accessed beyond your control.

Official source ↗

Institutional tools

Conditional in this scope

Deakin GEM is free and available to all students, with an explicit restriction against generating or submitting assessment content. The learning directory separately lists Copilot for web via DeakinEdge and a Microsoft account.

Official source ↗

Research and publication

Restrictions in this scope

For HDR thesis text, GenAI use is limited to copyediting and proofreading. Do not use GenAI to assess peer-review material such as grants, manuscripts, HDR theses or ethics applications.

Official source ↗
More reviewed record topics

Academic integrity

Restrictions in this scope

The procedure gives five working days from receipt of an allegation. Acceptance of a late response up to ten working days after it was sent is discretionary; these are different clocks.

Official source ↗

Teaching guidance

Evidence gap or scope limits

The assessment guidance requires submitted work to remain the student’s own; the collected material does not establish a complete staff AI-grading policy.

Official source ↗

Security and procurement

Evidence gap or scope limits

A GenAI Steering Group established in 2023 is identified, but its existence does not establish a current procurement approval or data-security workflow.

Official source ↗

Before you submit

Do

  • Acknowledge GenAI use according to the official acknowledgement guidance.
    Requirement in this scope

Don’t

  • Do not use GenAI to assess peer-review material.
    Requirement in this scope
AI use questioned?Investigation, possible outcomes and appeal

AI use questioned?

Deakin University

Use the source-specific audience, assessment and publication limits below. Institution-wide policy review remains PARTIAL.

Investigation & response

The current evidence does not include a verified specific procedure or deadline. Check the applicable university rules.

Possible outcomes

The current evidence does not include a verified specific procedure or deadline. Check the applicable university rules.

Review & appeal

The current evidence does not include a verified specific procedure or deadline. Check the applicable university rules.

AI tools & access

  • Microsoft Copilot for webOfficial recommendationConditions apply

    GEM and Copilot for web are separate access modes. This is not evidence that every student has a paid Microsoft 365 Copilot licence or unrestricted assessment permission. Deakin GEM is free and available to all students, with an explicit restriction against generating or submitting assessment content. The learning directory separately lists Copilot for web via DeakinEdge and a Microsoft account.

  • Deakin GEMOfficial recommendationConditions apply

    GEM and Copilot for web are separate access modes. This is not evidence that every student has a paid Microsoft 365 Copilot licence or unrestricted assessment permission. Deakin GEM is free and available to all students, with an explicit restriction against generating or submitting assessment content. The learning directory separately lists Copilot for web via DeakinEdge and a Microsoft account.

Record updatesLast 90 days · Recorded updates: 1

Updates to this site's reviewed record, not confirmation that the university changed its policy.

  1. Page update

    Other records · Page update

    View revision

    Loading revision…

Reviewed claims

5

Historical and pending public Claims (3)

These original public records and sources remain traceable. They are excluded from current topics, FAQ, submission and Analysis conclusions and do not establish current permission.

cl-deakin-university-institutional-ai-service-576 · excluded_pending_review

Original public Claim retained in its source-specific scope; institution audit remains PARTIAL.

Excluded from current conclusions pending source, temporal or normative review; original text and evidence retained.

Record history

claim-deakin-acknowledge-genai · excluded_pending_review

Original public Claim retained in its source-specific scope; institution audit remains PARTIAL.

Excluded from current conclusions pending source, temporal or normative review; original text and evidence retained.

Record history

claim-deakin-assessment-own-work · excluded_pending_review

Original public Claim retained in its source-specific scope; institution audit remains PARTIAL.

Excluded from current conclusions pending source, temporal or normative review; original text and evidence retained.

Record history

Official sources

6 official URLs; 6 source attributions and their captured versions retained.

Acknowledging your use

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Acknowledging your use · 2026-05-15T13:13:00Z

Representation unspecified in this historical record; do not assume an original-file hash.

092af377e157be4a8c16f800c05ec663587d51495ca33031d5fd9c217754f643

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Approved genAI tools for learning

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Approved genAI tools for learning · 2026-05-15T13:12:00Z

Representation unspecified in this historical record; do not assume an original-file hash.

6e12c09bcb348b9f391ed1cad916562143fe98bfcb4a039c6d8fdbccf72d23f8

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Approved genAI tools for learning | Deakin University

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Approved genAI tools for learning | Deakin University · 2026-07-16T02:56:43.896Z

Representation unspecified in this historical record; do not assume an original-file hash.

5bc327e91b8bbd7b631fa9b431bd3efae8224f615922b342308eadca28608956

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Generative artificial intelligence

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Generative artificial intelligence · 2026-05-15T13:11:00Z

Representation unspecified in this historical record; do not assume an original-file hash.

4c579fc1f6855533c016fd71d5588056b820aa9959f1fc296aa0edfe762ccf99

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Generative Artificial Intelligence (AI)

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Generative Artificial Intelligence (AI) · 2026-05-15T13:10:00Z

Representation unspecified in this historical record; do not assume an original-file hash.

695308c4afd3dde5ba3f6a00692cdb7d6a46953aaebb43047fee5dc9de0fd8fd

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Using genAI for study and assessments

www.deakin.edu.au

University official source

deakin.edu.au

Hash and captured version

Using genAI for study and assessments · 2026-05-15T13:10:00Z

Representation unspecified in this historical record; do not assume an original-file hash.

6df784e51b3a0f9b23591a010f63885b58413092f0eee149f0eeed16cdfa3ecf

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗
Record information, JSON & citation

Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.

Claim review state
agent_reviewed
Analysis review state
machine_candidate
Record revision
v6-reading-rankings-ten-20261027
Dataset release
public-release-20260924-002
Correction published
Student snapshot
Not published
Current reviewed JSON · All record history

Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.

  • Institution-wide semantic audit remains PARTIAL. Private historical objects and every new requirement are not automatically accepted by public-Claim review.
  • New evidence retains original bytes where obtained; other items are reviewer excerpts or historical snapshots and do not establish full original documents.
  • Unchanged public APIs, snapshots, MCP, history and tool records do not adopt this local candidate.
        Current reviewed JSON
        Questions students ask

        Questions students ask

        Can I use AI for my coursework?

        Your final submitted assessment must be your own work, creation and analysis. Deakin GEM should not generate or submit assessment content.

        View evidence →
        Do I need to disclose AI use?

        The acknowledgement page says that in all cases GenAI use must be acknowledged as outlined there; the excerpt explicitly names the tool.

        View evidence →
        Can I upload sensitive data?

        Research guidance warns that information entered into AI may be retained, reused or accessed beyond your control.

        View evidence →
        Which tools can I access?

        Deakin GEM is free and available to all students, with an explicit restriction against generating or submitting assessment content. The learning directory separately lists Copilot for web via DeakinEdge and a Microsoft account.

        View evidence →
        What are the examination rules?

        An exam-specific permission rule was not established. Check the actual exam and unit instructions.

        View evidence →
        What rules apply to research and publication?

        For HDR thesis text, GenAI use is limited to copyediting and proofreading. Do not use GenAI to assess peer-review material such as grants, manuscripts, HDR theses or ethics applications.

        View evidence →
        What counts as academic misconduct?

        The procedure gives five working days from receipt of an allegation. Acceptance of a late response up to ten working days after it was sent is discretionary; these are different clocks.

        View evidence →
        What guidance applies to teaching?

        The assessment guidance requires submitted work to remain the student’s own; the collected material does not establish a complete staff AI-grading policy.

        View evidence →
        What security and procurement requirements apply?

        A GenAI Steering Group established in 2023 is identified, but its existence does not establish a current procurement approval or data-security workflow.

        View evidence →
        When was this record checked?

        Record checked:

        Record version →
        Which official sources support these rules?Official source →
        Where can I read the full evidence?

        5 · Full policy evidence

        Full policy evidence →