University of Ottawa

Can I use artificial intelligence tools in my courses? arrow_drop_down It depends! Check your course syllabus and each assignment's instructions for the academic integrity provisions. What if I don't know if using a certain AI tool would violate academic integrity? arrow_drop_down If you're not sure, it's always best to ask your professor. Do I have to disclose whether I've used AI? arrow_drop_down Yes! Cite the specific tool as a source and explain how it was used in the work.

Collecté: 2026-10-08 · 123–131
SHA-256: 3f2eaac839a4e784113be165b955a7fd082c75aedd66386c684cb2087c7a5e96

Can I use artificial intelligence tools in my courses? arrow_drop_down It depends! Check your course syllabus and each assignment’s instructions for the academic integrity provisions. The University’s Regulation on Academic Integrity and Misconduct addresses some aspects of artificial intelligence, such as citing sources. However, there can be variations in AI use permitted between courses, and even between assignments in the same course (e.g., exams). If in doubt, always ask your professor!

Collecté: 2026-10-08 · 143–145
SHA-256: 3f2eaac839a4e784113be165b955a7fd082c75aedd66386c684cb2087c7a5e96

A-4.1 Definition Any act by a student that may result in a distorted academic assessment for that student or another student, or violation of responsible research conduct. Academic misconduct includes but is not limited to activities such as: committing plagiarism, cheating, or failing to properly attribute sources. This includes, for example, failure to identify content generated by any technological means, including artificial intelligence. The student must identify the technology used to generate any content in any form (text, image, sound, graphic, video, software or other); submitting work or a draft of a work not partially or fully the student’s own, excluding properly cited quotations and references, or does not adequately recognize the contributions of others. Such work or a draft of a work includes assignments, essays, tests, exams, research reports, dissertation and theses, regardless of whether the work is in written, oral or any other form. Contract cheating, such as hiring someone else to do work that is subsequently submitted as the student’s own, is included in this section; presenting data, methods or results that are forged, falsified or fabricated in any manner, or failure to keep complete and accurate records of research data, methods and results; conducting research activities that are not consistent with University policies on research integrity and responsible conduct of research, as defined in Policy 115 – Responsible Conduct of Research, including, but not limited to, obtaining ethics approval; attributing a statement of fact or reference to a fabricated source; submitting a duplicate: submitting the same work, or a significant part of the same piece of work or its translation in another language, in more than one course, or a thesis or any other piece of work submitted elsewhere without the prior approval of the appropriate professors; falsifying or misrepresenting an academic assessment, including through the unapproved or unidentified use of technologies, using a forged or altered supporting document, or facilitating the use of such a document;

Collecté: 2026-10-08 · 63–71
SHA-256: ba43bbd7c35de41a7a1b4dcef1a86ba75ef9b310bc8a6ae35d3b9482484fe865

Not recommended for Collecting, using, disclosing, or inputting personal information without legal authority and a legitimate University purpose. Making decisions that affect individuals’ rights or interests without appropriate human review, documentation, and due process. Translating: records, official University communications and content that could harm the University or be a source of litigation, or content that could be perceived as discriminatory. Users should continue to seek support from Language Services for translations Circumventing confidentiality requirements or security controls. Naming Conventions Content created or modified using Microsoft 365 Copilot must follow University of Ottawa naming conventions and best practices when saved or shared in Microsoft 365 (e.g., SharePoint, OneDrive, Teams). FIPPA The Freedom of Information and Protection of Privacy Act (FIPPA) applies to Microsoft 365 Copilot. Employees are responsible for searching, producing, reviewing, and managing all information under their control, including content that Copilot references or helps generate within Microsoft 365. For questions related to access, privacy, or records obligations, contact [email protected]. Retention period 90 days Other AI tools Units may choose to deploy other AI tools to support local needs. In doing so, it is important to note that Copilot is the only AI platform approved to integrate with University data. Users should avoid entering any information classified as Internal, Confidential or Restricted, including non-public research data, into an AI tool. Data protection at the University of Ottawa is a shared responsibility under Policy 117. Vendor engagement and licensing The University remains open to constructive conversations with vendors about per‑seat educational pricing where feasible; however, given the scale typically required for such arrangements, a broad multi‑platform licensing strategy is not being actively pursued at this time. Copilot best practices Login to Copilot Chat with your uoAccess credentials account when using University data in Copilot chat to ensure data stays within uOttawa’s Microsoft 365 environment. Check for a green shield and checkmark icon in Copilot Chat, in the top-right corner, to confirm you’re logged in. This ensures that Microsoft doesn’t use your data to train its language model and keeps both your data and the University’s data secure. Adhere to Information Management best practices and University AI guidelines. Avoid using the “like” and “dislike” feedback options to avoid unintentionally sharing chat session data with Microsoft. Beware of the risks of using AI, including bias, inaccurate information, etc., and always verify the accuracy and quality of output before use.

Collecté: 2026-10-08 · 109–131
SHA-256: 736565450094614300133ff3269d1bd02a19e692f24f45592da9f5180c67deca

Get it!Visit copilot.microsoft.com and sign in using uoAccess credentialsLicences are limited. Faculties, academic units, and administrative units will be notified regarding license availability. Information about purchasing additional licenses will be provided at a later date. EligibilityAccessible online using an @uOttawa.ca email accountCurrently limited to a defined group of users (as determined by the faculties, academic units, and administrative units) FeesCopilot for the web is available at no cost to all users with an active @uOttawa.ca account.Annual fee per license. Features Available to students, faculty and staff Accessible through any modern web browser Does no access your Microsoft data unless you upload it Enterprise-grade data protection and privacy that conform to University standards when logged in with uoAccess credentials Embedded in Microsoft apps and powered by Microsoft Graph, enabling deep awareness of your work context across emails, files, meetings and chats to boost productivity Enterprise search respects existing access controls, sharing permissions and data policies Access to create declarative, low-code agents Designed to support increased productivity, efficiency, and innovation Enterprise-grade data protection and privacy that conform to University standards Full M365 compliance, auditing, retention labels, permission inheritance Technical support For access/authentication issues and basic assistance for Copilot chat contact the Service desk.For access/authentication issues and basic Microsoft 365 Copilot assistance contact the Service Desk. For questions about obtaining a license, contact your Chief Administrative Officer or IT leader. Category Copilot for the web (free) Microsoft 365 Copilot (with license purchase) Use caseFor staff, faculty and students who want a secure, browser‑based AI assistant for drafting, summarizing, researching and creative tasks that do not require access to University systems or data.For faculty and support staff who require AI assistance embedded directly in Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) to support productivity, analysis, and collaboration within the University’s digital workspace. This version is deeply connected to your uOttawa environment, so it understands your emails, files, meetings, and Teams conversations for context-aware output that reflects your actual work.

Collecté: 2026-10-08 · 78–98
SHA-256: 736565450094614300133ff3269d1bd02a19e692f24f45592da9f5180c67deca

A.4.3.1.1 A professor who suspects a student of having committed academic misconduct that the professor deems minor, as part of an individual or group assignment, may choose to address the matter using a pedagogical approach. (In case of doubt as to the seriousness of the offence, the professor may consult the dean or dean’s representative). If the infraction is minor, the professor will communicate their decision to the student within five (5) working days from the day the professor informs the student in writing of the allegation. A-4.3.1.2 Depending on the nature of the case, a professor may determine that it be referred to the dean or dean’s representative who will handle it following the accelerated or regular process (see Disciplinary Approach). A-4.3.1.3 As part of the pedagogical approach, the professor may impose one or more of the following sanctions: Give a written warning. Ask the student to participate in an AWHC workshop or another workshop on academic integrity. In this case, the student must provide proof of participation in the workshop. Redo the assignment correctly. Lower a work’s grade up to a maximum of 10% of the final course grade. Any other measure considered appropriate for the circumstances. A-4.3.1.4 The procedure for handling an academic misconduct allegation using the pedagogical approach involves five steps: The professor contacts the office of the vice-dean or vice-dean’s representative to confirm that this is the student’s first case of academic misconduct; otherwise, the case must be handled using the regular process. The professor contacts the student to discuss the allegation to better understand the reasons that led to academic misconduct and determine the most appropriate sanction. Using the template provided, the professor informs the student of the sanction, as well as of the right to appeal. The professor also informs the vice-dean or vice-dean’s representative and the Faculty’s Office of Undergraduate Studies. The information related to the case will be kept in the student’s file. The student accepts or appeals the sanction. If the sanction is appealed, the case will proceed using the disciplinary approach. To appeal the sanction, the student must submit a written request to the office of the vice-dean or vice-dean’s representative of the faculty that offers the course, within five (5) working days of receiving the professor’s decision.

Collecté: 2026-10-08 · 101–114
SHA-256: ba43bbd7c35de41a7a1b4dcef1a86ba75ef9b310bc8a6ae35d3b9482484fe865

Find support and resources From people to talk with to resources and workshops, our services are here to support you in your work. Library: The library offers undergraduate and graduate students workshops and guided tours to help you improve your research skills. For example, the library offers workshops on citation-management software that lets you organize references and prepare bibliographies in various reference styles. Academic Writing Help Centre: Meet a writing mentor from the Academic Writing Help Centre for help in understanding assignment instructions, feedback on and resources for your writing, learning to cite your sources and more! Office of Research Ethics and Integrity: The place to go if your research involves ethical issues like working with human participants. Be sure to get approval in advance for any research involving human participants. Student Rights Centre: “The Student Rights Centre […] offer[s] guidance and support to students […] on University of Ottawa regulations and practices or who wish to appeal decisions made by the university administration.” (SRC website)

Collecté: 2026-10-08 · 103–108
SHA-256: 3f2eaac839a4e784113be165b955a7fd082c75aedd66386c684cb2087c7a5e96

A-4.4 Appeal A-4.4.1 Accelerated process A-4.4.1.1 A student wishing to file an appeal after having signed the agreement must submit the appeal to the Senate Appeals Committee within ten (10) working days of having signed the agreement. Under the accelerated process, an appeal can be launched only in cases of procedural error. A-4.4.2 Regular process A-4.4.2.1 A student who decides to appeal the decision of a faculty’s executive committee (or its equivalent) or its recommendation to the Senate Appeals Committee, must inform the Office of the Secretary-General and provide the reasons for the appeal in writing, within ten (10) working days of being notified of the executive committee’s decision or recommendation. More details are available in the Senate Appeals Committee procedure. The decision of the Senate Appeals Committee is final and cannot be appealed.

Collecté: 2026-10-08 · 168–174
SHA-256: ba43bbd7c35de41a7a1b4dcef1a86ba75ef9b310bc8a6ae35d3b9482484fe865