Coursework & Explicit Expectations
Explicit Instructor Rule
Instructors must explicitly specify whether GenAI tools like ChatGPT are permitted for assignments, and what specific conditions apply.
Waterloo, Canada Last checked
University of Waterloo
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University of Waterloo
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Examinations & Assessment Conditions
Outline Specific Conditions
The AVPA model course outline includes an example allowing generative AI under specific course conditions with documentation, citation and acknowledgement; actual conditions depend on the instructor’s course outline.
Citation & Acknowledgement
When Adopted by Instructor
If an instructor adopts the AVPA model course outline AI provisions, students must submit proper documentation, citations, and acknowledgements detailing tool usage.
Student Work & Policy 46 Protection
Insecure Tool Caution
Guidance says course materials and student work should not be uploaded to insecure AI tools that might share them without permission.
Campus Microsoft Copilot Access
Account Access Available
The retained IST excerpt says Microsoft Copilot is available through a UWaterloo account.
Graduate Research & Supervision
Supervisor Consultation Advised
Graduate students should consult their supervisor or supervisors and their advisory committee, if one exists, about generative AI use.
More reviewed record topics
Academic Integrity & Policy 71
Clear Instructor Expectations
Academic integrity guidance says it is important for instructors to be explicit about whether AI tools are allowed for assignments, tests or exams.
IST Tool Approval Matrix
Some Approvals Are Scoped
The retained guidance says some tools may be approved only for a specific use, configuration or group of users.
Information Risk Assessment
Security & Privacy Review
Institutional AI tools processing University data undergo Information Risk Assessments and Information Steward approvals to mitigate risks.
Before you submit
Do
- Check your instructor’s stated expectations for generative AI in the course.
- When course outlines adopt AVPA disclosure terms, document and cite all permitted generative AI assistance.
Don’t
- Do not assume that a UWaterloo Copilot account grants permission to use AI in coursework or examinations.
- Guidance advises against uploading course materials or student work to insecure AI tools that might share them without permission.
Tool discovery records: scope pending review
Tool discovery information and cited sources are retained. Current account eligibility, cost, endorsement and assessment permission are not confirmed.
Microsoft Copilot
Access conditions (discovery record)
The following discovery information is retained; currentness and complete eligibility remain unverified.
Sign in through a UWaterloo account.
Not specified.
Discovery record and cited evidence
University-supported Microsoft Copilot service with account data protection.
Waterloo IST says Microsoft Copilot is currently available through a UWaterloo account; access automatically provides personal and company data protection.
Official source ↗ebc963f98087aa303855397e1c02c680f8058174f05724bca112256fb3a92e0b
Record updates
Updates to this site's reviewed record, not confirmation that the university changed its policy.
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Security Review · Records involved: 1 (1 added)
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Reviewed claims
9
Academic Integrity 2 reviewed claims
Waterloo's Academic Integrity page says instructors should state whether AI tools such as ChatGPT are allowed for assignments, tests, or exams, and that students who do not follow those instructor rules are subject to Policy 71 academic-misconduct processes.
Reviewed
Last checked
Original evidence
Evidence 1At present, it's important for instructors to be explicit about whether artificial intelligence or tools like ChatGPT are allowed to be used to complete assignments, tests or exams, and if so, the extent to which it is allowed, and if it should be cited and how to cite it. A student who does not comply with the instructor's rules about the use of such tools will be subject to Policy 71 and an investigation into academic misconduct.Localized display only
Academic Integrity tells instructors to state whether AI tools are allowed and links noncompliance to Policy 71.
Evidence locator: Instructor resources for Artificial Intelligence ChatGPT tools
Waterloo's graduate-student GenAI guidance says graduate students should not submit GenAI-produced work for course assignments without explicit course-instructor permission or instruction.
Reviewed
Last checked
Original evidence
Evidence 1Without explicit permission or instruction from the course instructor, students should never submit work produced by any of the GenAI tools.Localized display only
Graduate guidance says GenAI-produced coursework should not be submitted without explicit instructor permission or instruction.
Evidence locator: Academic and professional integrity
Teaching 1 reviewed claim
Waterloo's AVPA course-outline suggestions include sample language for instructors who permit GenAI use, specifying that such use may be allowed for assignments with proper documentation, citation, and acknowledgement.
Reviewed
Last checked
Original evidence
Evidence 1For instructors who permit generative AI use: Generative artificial intelligence (GenAI) trained using large language models (LLM) or other methods to produce text, images, music, or code, like Chat GPT, DALL-E, or GitHub CoPilot, may be used for assignments in this class with proper documentation, citation, and acknowledgement.Localized display only
AVPA sample language permits GenAI use in assignments when documentation, citation, and acknowledgement are required.
Evidence locator: For instructors who permit generative AI use
Security Review 4 reviewed claims
Waterloo AVPA guidance on Applying UW Principles of AI Enablement to Teaching and Learning states that GenAI use must consider data security, prohibiting uploading student work or course materials to insecure AI tools, and specifying that student information such as identification or grades is subject to Policy 46 (Information Management) and must not be uploaded to AI tools that do not meet institutional security requirements.
Reviewed
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Original evidence
Evidence 1GenAI use in teaching and learning must consider the security of student data, course materials, and other intellectual property. Instructors and students must select AI tools that provide an appropriate level of data protection, following university guidance. Neither course materials nor student work should be uploaded to insecure AI tools that might share them without permission. Student information such as identification or grades is subject to Policy 46 – Information Management and must not be uploaded to AI tools that do not meet institutional security requirements.Evidence locator: Safe & fair use: Responsible, ethical, inclusive AI
Waterloo IST tells users to confirm whether an AI tool is listed and approved for the intended type of University data before using it with University data.
Reviewed
Last checked
Original evidence
Evidence 1first confirm whether the tool is listed and approved below for the type of University data you intend to use.Localized display only
IST says users should check AI-tool approval against the intended University data type.
Evidence locator: Approved AI tools
Waterloo IST says review processes assess AI tools used with University data for security, privacy, and contractual risks.
Reviewed
Last checked
Original evidence
Evidence 1These review processes ensure that any AI tool used with University data is assessed for security, privacy, and contractual risks, whether the tool is standalone, embedded, or part of an AI-enabled system.Localized display only
IST says AI tools used with University data are assessed for security, privacy, and contractual risks.
Evidence locator: Approval & Support
For units or individuals deploying AI-enabled systems that process University data, Waterloo IST says projects must undergo an Information Risk Assessment and receive Information Steward approval before using University data.
Reviewed
Last checked
Original evidence
Evidence 1All AI-enabled system projects must undergo an Information Risk Assessment (IRA). A Privacy Impact Assessment (PIA) may also be required, depending on the nature of the data being collected or processed. Approval from the appropriate Information Steward is required before using any University data, even if that data is publicly available.Localized display only
IST says AI-enabled system projects require an IRA, may require a PIA, and need steward approval before University data use.
Evidence locator: Key Requirements
Research 1 reviewed claim
For graduate research contexts, Waterloo's GenAI guidance directs graduate students to consult supervisors and, when applicable, advisory committees about the limits and scope of GenAI-tool use.
Reviewed
Last checked
Original evidence
Evidence 1For research, graduate students should consult with their supervisor(s) and advisory committee (if one exists) about the limit and scope of the use of GenAI tools, which is often discipline-dependent. Permitted uses and expectations for using GenAI tools should be communicated between the students and their supervisor(s).Localized display only
Graduate guidance says research GenAI limits and scope should be discussed with supervisors and advisory committees where applicable.
Evidence locator: Academic and professional integrity
AI tool use 1 reviewed claim
Microsoft Copilot is listed for University of Waterloo in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
Reviewed
Last checked
Original evidence
Evidence 1Waterloo IST says Microsoft Copilot is currently available through a UWaterloo account; access automatically provides personal and company data protection.Localized display only
Waterloo IST says Microsoft Copilot is currently available through a UWaterloo account; access automatically provides personal and company data protection.
Official sources
8 official URLs; 9 source attributions and their captured versions retained.
AI System Deployment
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
AI System Deployment · 2026-05-14T12:53:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
cd5c3695804ab4ebcd3ec368a9e68dc2d0e796b4fdff0f7699b42f49ec0b3326
Hashes identify a captured version; they do not establish current policy or review approval.
AI tools
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
AI tools · 2026-05-14T12:53:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
16fa4a45dabcd2e61acf815937ad2b7961842a6bc3409bf53f9812b26785be28
Hashes identify a captured version; they do not establish current policy or review approval.
Artificial intelligence and ChatGPT
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
Artificial intelligence and ChatGPT · 2026-05-14T12:49:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
a47628bb9926eaf08f22307335012942ca3d19499de086fff1388a79199042a4
Hashes identify a captured version; they do not establish current policy or review approval.
Artificial Intelligence at UW
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
Artificial Intelligence at UW · 2026-05-14T12:49:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
f8498504ab46f2e4f4a0c0b6055ef94811d821f7fe0f36fbcba85bea026cbc6b
Teaching and GenAI at Waterloo | Associate Vice-President, Academic | University of Waterloo · 2026-09-19T22:25:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
781408155c679d31c2e9c2708afa5b739845d0960357555e0096884ecc1a3acd
Hashes identify a captured version; they do not establish current policy or review approval.
Generative artificial intelligence (GenAI) guidance for graduate students and supervisors
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
Generative artificial intelligence (GenAI) guidance for graduate students and supervisors · 2026-05-14T12:49:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
ea545b07945525d95b88230a95e7f903458d807b9a53b48012f13e6cfe27a6cd
Hashes identify a captured version; they do not establish current policy or review approval.
Microsoft Copilot and Artificial Intelligence Guidance | University of Waterloo
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
Microsoft Copilot and Artificial Intelligence Guidance | University of Waterloo · 2026-07-16T00:59:43.896Z
Representation unspecified in this historical record; do not assume an original-file hash.
ebc963f98087aa303855397e1c02c680f8058174f05724bca112256fb3a92e0b
Hashes identify a captured version; they do not establish current policy or review approval.
Responsible Use of AI Tools with University Data
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
Responsible Use of AI Tools with University Data · 2026-05-14T12:49:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
d6710a150de911427572bbc6923692a1bde05d5d2e87675acc7746bd537bfc17
Hashes identify a captured version; they do not establish current policy or review approval.
UW Course Outline Suggestions for Generative Artificial Intelligence
uwaterloo.ca
University official source
uwaterloo.ca
Hash and captured version
UW Course Outline Suggestions for Generative Artificial Intelligence · 2026-05-14T12:49:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
688a4e459ab2d5c9100b6c5d0526ee331d6368a7d8113cd640b55634f8e072a0
Hashes identify a captured version; they do not establish current policy or review approval.
Explore
Related university AI policy records
4 records
Record information, JSON & citation
Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.
- Claim review state
- agent_reviewed
- Analysis review state
- machine_candidate
- Record revision
- v6-qs101-120-presentation-20261028
- Dataset release
- public-release-20260924-002
- Correction published
- Student snapshot
- Not published
Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.
- AVPA course outline language represents optional instructor syllabus templates, not blanket campus-wide student AI clearance.
- Copilot Basic is available under Waterloo accounts, but student pricing and eligibility for Copilot Premium or specialized licenses remain an unverified gap.
- Deploying AI-enabled systems processing University data requires Information Risk Assessment and Information Steward approval; general student procurement tariffs remain unverified.
- Formal investigation workflows, sanction outcome schedules, and appeal procedures under Waterloo Policy 71 are not fully evidenced by the instructor expectation guidance excerpt.
Questions students ask
Questions students ask
Can I use AI for my coursework?
Instructors must explicitly specify whether GenAI tools like ChatGPT are permitted for assignments, and what specific conditions apply.
View evidence →Do I need to disclose AI use?
If an instructor adopts the AVPA model course outline AI provisions, students must submit proper documentation, citations, and acknowledgements detailing tool usage.
View evidence →Can I upload sensitive data?
Guidance says course materials and student work should not be uploaded to insecure AI tools that might share them without permission.
View evidence →Which tools can I access?
The retained IST excerpt says Microsoft Copilot is available through a UWaterloo account.
View evidence →What are the examination rules?
The AVPA model course outline includes an example allowing generative AI under specific course conditions with documentation, citation and acknowledgement; actual conditions depend on the instructor’s course outline.
View evidence →What rules apply to research and publication?
Graduate students should consult their supervisor or supervisors and their advisory committee, if one exists, about generative AI use.
View evidence →What counts as academic misconduct?
Academic integrity guidance says it is important for instructors to be explicit about whether AI tools are allowed for assignments, tests or exams.
View evidence →What guidance applies to teaching?
The retained guidance says some tools may be approved only for a specific use, configuration or group of users.
View evidence →What security and procurement requirements apply?
Institutional AI tools processing University data undergo Information Risk Assessments and Information Steward approvals to mitigate risks.
View evidence →