University AI Policy Tracker
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Coventry, United Kingdom

The University of Warwick

RankingQS World University Rankings 2026: 74UpdatedMay 12, 2026

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Reviewed record

Reviewed claims

10 reviewed claims

Procurement

Warwick's AI Information Compliance Policy says all new uses of AI tools, products, or services must go through appropriate procurement processes, regardless of cost.

Review: Agent reviewedConfidence96%

Normalized value: New AI tool uses require appropriate procurement processes

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
Regardless of costs, all new uses of AI tools and services/products or services, must go through appropriate procurement processes.

Localized display only

New AI tool or service uses must go through appropriate procurement processes regardless of cost.

Source language
English (en)
Snapshot hash
b3469285…
Retrieved
May 12, 2026
Evidence locator
Principles of the policy

Academic Integrity

Warwick's student-facing guidance says students are required to state whether AI was used in the submission process and explain why, where, and how it was used.

Review: Agent reviewedConfidence95%

Normalized value: Students must disclose AI use when used in submissions

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
You will be required to state if any AI has been used as part of the submission procedure. If you use an AI, you must set out why, where and how you have done so.

Localized display only

Students must state AI use and explain why, where, and how it was used.

Source language
English (en)
Snapshot hash
f80891d6…
Retrieved
May 12, 2026
Evidence locator
Key principles for using AI / Declare it

Security Review

Warwick's AI Information Compliance Policy covers everyone with a contractual or implied relationship with the University and all information processed by the University.

Review: Agent reviewedConfidence95%

Normalized value: AI information compliance policy applies to members and university-processed information

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
The policy covers everyone who has a contractual (formal or informal/implied) relationship with the University, including employees, students, visiting academics, and consultants. The policy covers all information processed by the University, regardless of ownership or format.

Localized display only

The AI information compliance policy applies to covered University members and University-processed information.

Source language
English (en)
Snapshot hash
b3469285…
Retrieved
May 12, 2026
Evidence locator
Scope and definitions

Privacy

Warwick's AI Information Compliance Policy says certain data, including personal or confidential material, University intellectual property, and some copyrighted or third-party data, must not be put into AI software without prior approval.

Review: Agent reviewedConfidence95%

Normalized value: Restricted data must not be entered into AI software without prior approval

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
Certain types of data must never be put into any AI software, without prior approval from IDG or the Research Ethics Committee. These include: Passwords and usernames. Personally identifiable information (PII) or other sensitive or confidential material. Any data related to University Intellectual Property.

Localized display only

Restricted data types must not be put into AI software without prior approval.

Source language
English (en)
Snapshot hash
b3469285…
Retrieved
May 12, 2026
Evidence locator
Data restrictions

Academic Integrity

Warwick's student-facing guidance says students may use AI only within requirements set out in assessment briefs and course handbooks, which may restrict or prohibit AI use.

Review: Agent reviewedConfidence94%

Normalized value: Student AI use depends on assessment and course requirements

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
The general position is that you can use Artificial Intelligence (AI) but must follow any requirements set out in assessments and course handbooks. Those requirements may restrict or prohibit the use of AI.

Localized display only

Student AI use is conditional on assessment and course requirements.

Source language
English (en)
Snapshot hash
f80891d6…
Retrieved
May 12, 2026
Evidence locator
Key principles for using AI / Check the rules

Research

Warwick's AI in research guidance says its principles apply to all researchers and researchers must consider AI-related research risks including integrity, information security, and accountability risks.

Review: Agent reviewedConfidence94%

Normalized value: AI research guidance applies to all researchers and risk categories

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
The principles set out in this guidance apply to all researchers as previously defined. Researchers must consider all risks that may be relevant to their research that arise from AI.

Localized display only

Warwick AI research guidance applies to all researchers and requires consideration of AI-related research risks.

Source language
English (en)
Snapshot hash
1a449b90…
Retrieved
May 12, 2026
Evidence locator
Who is expected to use this guidance / Risk Considerations

Privacy

Warwick's student-facing guidance tells students not to enter personal or confidential data into AI tools unless they understand what will happen to the data, and recommends Copilot chat with a Warwick account for that kind of data.

Review: Agent reviewedConfidence93%

Normalized value: Student AI privacy guidance directs caution and recommends Warwick-authenticated Copilot chat

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
Do not input any personal or confidential data into any AI tools, unless you fully understand what will happen to that data. The university recommends using Co-Pilot chat for this kind of data - when logged in with your Warwick account.

Localized display only

Students are told not to enter personal or confidential data into AI without understanding data handling.

Source language
English (en)
Snapshot hash
f80891d6…
Retrieved
May 12, 2026
Evidence locator
Key principles for using AI / Protect privacy

Research

Warwick's AI in research guidance says researchers are responsible for misconduct-type practices involving AI, including improper handling of information or use of another person's ideas, even if such practices occur inadvertently through an AI tool.

Review: Agent reviewedConfidence93%

Normalized value: Researchers remain responsible for AI-enabled research misconduct risks

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
Misconduct in research includes: the fabrication or falsification of research data; improper handling of information on individuals collected during research; or the use of another person's ideas, work or research data without appropriate acknowledgement. Researchers are responsible for any such practices, even if they occur inadvertently through the use of an AI tool.

Localized display only

The research guidance keeps researchers responsible for AI-enabled misconduct-type practices.

Source language
English (en)
Snapshot hash
1a449b90…
Retrieved
May 12, 2026
Evidence locator
Breach of Responsibilities and Expected Standards

Teaching

Warwick's assessment-design guidance says generative AI use in student submissions needs thoughtful support so responsible use and clear demonstration of human achievement are maintained.

Review: Agent reviewedConfidence92%

Normalized value: Assessment design guidance calls for supported responsible AI use

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
use of generative AI technologies to produce text and other media as part of student submissions ... needs to be thoughtfully supported to ensure responsible use and clear demonstration of human achievements.

Localized display only

Assessment guidance says AI use in submissions needs support for responsible use and clear human achievement.

Source language
English (en)
Snapshot hash
c8778870…
Retrieved
May 12, 2026
Evidence locator
Designing assessment for achievement and demonstration of learning outcomes

Ai Tool Treatment

Warwick's responsible-use guidance frames responsible AI use as honest, ethical, transparent, human-accountable, safe, secure, and attentive to bias, fairness, inclusivity, and accessibility.

Review: Agent reviewedConfidence91%

Normalized value: Responsible AI use principles emphasize human accountability, transparency, safety, and fairness

Last checked
May 12, 2026
Last changed
May 12, 2026

Original evidence

Evidence 1
Responsible use includes ... using AI with honesty, in ethical and defensible ways, with human responsibility taken for the outcomes; being transparent about AI use; making concerted efforts to maximise safe and secure use; using AI in ways that mitigate bias and promote fairness, inclusivity and accessibility.

Localized display only

Responsible AI use is framed around honesty, human responsibility, transparency, safety, security, fairness, inclusivity, and accessibility.

Source language
English (en)
Snapshot hash
4356f58a…
Retrieved
May 12, 2026
Evidence locator
Responsible use includes the following aspects

Source record

Official sources

5 sources

Record information, JSON & citation
Reviewagent reviewedConfidence96%Snapshot statusNot publishedJSONPublic JSON

Citation: University AI Policy Tracker. "The University of Warwick AI Policy Tracker record." Last checked May 12, 2026. https://eduaipolicy.org/universities/the-university-of-warwick

Original university source language remains canonical. This tracker is not an official university statement.

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