Providence, United States

Brown University

Name: Brown University AI Policy Tracker record
Creator: University AI Policy Tracker
License: https://creativecommons.org/licenses/by/4.0/

RankingQS World University Rankings 2026: 69UpdatedJul 19, 2026

No reviewed summary yet

Reviewed record

Reviewed claims

11 reviewed claims

Normalized value: {"tool":"gemini","rawToolName":"Google Gemini Chat","description":"Brown OIT-supported Gemini Chat integrated with the user's Brown Google account.","howToObtain":"Log in to gemini.google.com with a Brown account.","costToUser":"No cost.","availability":"allowed","endorsementType":"officially_endorsed"}

Last checked: Jul 15, 2026
Last changed: Jul 15, 2026

Original evidence

Evidence 1

Brown OIT states that Google Gemini Chat is an AI service accessible at no cost and integrated with the user's Brown Google account. It is available to Brown students and the listed Brown faculty and staff categories; users log in at gemini.google.com with their Brown account.
Source: Google Gemini Chat and NotebookLM AI Services

Localized display only

Brown OIT states that Google Gemini Chat is an AI service accessible at no cost and integrated with the user's Brown Google account. It is available to Brown students and the listed Brown faculty and staff categories; users log in at gemini.google.com with their Brown account.

Source language: English (en)
Snapshot hash: cb79f467…
Retrieved: Jul 15, 2026

Normalized value: {"tool":"notebooklm","rawToolName":"NotebookLM","description":"Brown OIT-supported NotebookLM integrated with the user's Brown Google account.","howToObtain":"Log in to notebooklm.google.com with a Brown account.","costToUser":"No cost.","availability":"allowed","endorsementType":"officially_endorsed"}

Last checked: Jul 15, 2026
Last changed: Jul 15, 2026

Original evidence

Evidence 1

Brown OIT states that NotebookLM is an AI service accessible at no cost and integrated with the user's Brown Google account. It is available to Brown students and the listed Brown faculty and staff categories; users log in at notebooklm.google.com with their Brown account.
Source: Google Gemini Chat and NotebookLM AI Services

Localized display only

Brown OIT states that NotebookLM is an AI service accessible at no cost and integrated with the user's Brown Google account. It is available to Brown students and the listed Brown faculty and staff categories; users log in at notebooklm.google.com with their Brown account.

Source language: English (en)
Snapshot hash: cb79f467…
Retrieved: Jul 15, 2026

Normalized value: no_level_2_or_3_data_without_protective_contract

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

Unless Brown has a contract for a specific service which protects our data, do not enter Level 2 or 3 data into publicly available or vendor-enabled AI tools.
Source: Protecting Information When Using AI Tools

Source language: English (en)
Snapshot hash: 2dc5cb9c…
Retrieved: May 12, 2026
Evidence locator: Do not share sensitive information with Open AI tools section

Normalized value: gemini_notebooklm_accessible_risk_level_3

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

The two Artificial Intelligence (AI) services Google Gemini Chat and NotebookLM are now accessible at no cost to Brown. These services can be used with data classified as Risk Level 3 (unlike consumer AI services such as ChatGPT, DeepSeek, and Claude with whom Brown does not have agreements).
Source: Google Gemini Chat and NotebookLM AI Services

Source language: English (en)
Snapshot hash: 5f6de884…
Retrieved: May 12, 2026
Evidence locator: Introductory service description

Normalized value: unapproved_ai_assignment_use_academic_code

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

Any unapproved use of AI to complete assignments would be covered by Brown’s Academic Code and Academic Code, Graduate Student Edition.
Source: Potential impact of AI on our academic mission

Source language: English (en)
Snapshot hash: 31855bf7…
Retrieved: May 12, 2026
Evidence locator: Academic Integrity section

Normalized value: instructor_discretion_clear_course_expectations

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

While the University is not prescribing specific AI policies, faculty should offer clear, unambiguous information about what is, and is not, allowed in their courses.
Source: Potential impact of AI on our academic mission

Source language: English (en)
Snapshot hash: 31855bf7…
Retrieved: May 12, 2026
Evidence locator: AI Usage Guidance section

Normalized value: gemini_notebooklm_optional_available_to_brown_community_roles

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

Google Gemini and NotebookLM are available to: Brown students Brown staff Brown-paid faculty Brown clinical/medical faculty
Source: Google Gemini Chat and NotebookLM AI Services

Source language: English (en)
Snapshot hash: 5f6de884…
Retrieved: May 12, 2026
Evidence locator: Availability section

Normalized value: ai_use_expectations_require_explicit_course_guidelines

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

Because of changing norms and the wide variety of instructional practice, it is essential for instructors to be explicit to students about their own expectations.
Source: Intentional Pedagogy with AI Technology

Source language: English (en)
Snapshot hash: 40098b79…
Retrieved: May 12, 2026
Evidence locator: Academic integrity section

Normalized value: research_ai_generated_code_requires_deep_review

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

It’s critical to deeply review all code generated with these tools for quality and efficiency.
Source: Generative AI as a Research Tool

Source language: English (en)
Snapshot hash: 6baa7056…
Retrieved: May 12, 2026
Evidence locator: Development of Code for Research section

Normalized value: ai_tools_subject_to_existing_it_and_contract_policies

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

Use of AI tools is subject to the same policies as other information technology resources. Familiarize yourself and follow these guidelines at Brown: The Code of Conduct and Student Code of Conduct ... The Acceptable Use of Information Technology Policy ... The Copyright Ownership and Use Policy ... The Contract Review Policies and Process
Source: Protecting Information When Using AI Tools

Source language: English (en)
Snapshot hash: 2dc5cb9c…
Retrieved: May 12, 2026
Evidence locator: Follow University policies section

Normalized value: communicators_no_identifying_personal_or_proprietary_info_in_ai

Last checked: May 12, 2026
Last changed: May 12, 2026

Original evidence

Evidence 1

This includes a prohibition against inputting names, birthdates, addresses, grades, performance ratings, etc. into any AI tool in ways that identify individuals ... This includes a prohibition against inputting proprietary information into any AI tool
Source: AI Guidelines for Brown Communicators

Source language: English (en)
Snapshot hash: d6853031…
Retrieved: May 12, 2026
Evidence locator: Confidentiality and privacy principle

Source record

Official sources

7 sources

AI Guidelines for Brown Communicators

ouc.brown.edu

Source URL: https://ouc.brown.edu/community-resources/ai-guidelines-brown-communicators
Snapshot hash: d6853031…

Generative AI as a Research Tool

ithelp.brown.edu

Source URL: https://ithelp.brown.edu/kb/articles/generative-ai-as-a-research-tool
Snapshot hash: 6baa7056…

Google Gemini Chat and NotebookLM AI Services

ithelp.brown.edu

Source URL: https://ithelp.brown.edu/kb/articles/google-gemini-chat-and-notebooklm-ai-services
Snapshot hash: 5f6de884…

Google Gemini Chat and NotebookLM AI Services

ithelp.brown.edu

Source URL: https://ithelp.brown.edu/kb/articles/google-gemini-chat-and-notebooklm-ai-services
Snapshot hash: cb79f467…

Intentional Pedagogy with AI Technology

sheridan.brown.edu

Source URL: https://sheridan.brown.edu/resources/classroom-practices/intentional-pedagogy-ai-technology
Snapshot hash: 40098b79…

Potential impact of AI on our academic mission

provost.brown.edu

Source URL: https://provost.brown.edu/communications/potential-impact-ai-our-academic-mission
Snapshot hash: 31855bf7…

Protecting Information When Using AI Tools

ithelp.brown.edu

Source URL: https://ithelp.brown.edu/kb/articles/protecting-information-when-using-ai-tools
Snapshot hash: 2dc5cb9c…

Record information, JSON & citation

Reviewagent reviewedConfidence97%Snapshot statusNot publishedJSONPublic JSON

Citation: University AI Policy Tracker. "Brown University AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/brown-university

Original university source language remains canonical. This tracker is not an official university statement.

Open change log

Brown University

No reviewed summary yet

Reviewed claims

Google Gemini Chat is listed for Brown University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: officially endorsed.

NotebookLM is listed for Brown University in an official university AI tools source. Derived availability: allowed. Derived endorsement type: officially endorsed.

Brown OIT guidance says users should not enter Level 2 or 3 Brown data into publicly available or vendor-enabled AI tools unless Brown has a contract for a specific service that protects the data.

Brown OIT guidance says Google Gemini Chat and NotebookLM are accessible at no cost to Brown and can be used with data classified as Risk Level 3, unlike consumer AI services named on the page with which Brown does not have agreements.

Brown Provost guidance says any unapproved use of AI to complete assignments would be covered by Brown’s Academic Code and Graduate Student Edition Academic Code.