RMIT University

Being able to evaluate what is being asked and respond with an idea or argument developed using your knowledge is a critical skill. Before reaching for generative AI, unpack the assignment instructions and consider what your unique approach could look like. Quick guide: AI in assessments Before using AI in an assessment: Check the rules in your assessment brief, Canvas and course guide (AI rules vary by course and task) If it’s not clear, ask your course or program coordinator for advice before using Use AI as support only, not a substitute: you must submit work that reflects your own understanding Verify everything: AI can be inaccurate, outdated or make up references. Keep note of what you used (tool, date, purpose) so you can disclose, reference and appropriately consider how it performed for your particular use. You are responsible for the final submission, including accuracy, originality and compliance with academic integrity requirements. Expand all sections

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SHA-256: f87083bc715c1f97b96408d507c73d00b5cfa20cf5e4bffabb4dc3e89127817b

You cannot use AI to: Complete or contribute to an assessment task when it has not been specifically allowed. Check your course guide or ask your educator if you’re not sure Produce ideas that you don't reference and try to pass off as your own Produce content that you are unable to understand or explain in your own words. Using AI in these ways is a breach of Academic Integrity Policy and may have serious consequences. Want to know more about how to use generative AI tools in your learning? Complete the Generative AI for students at RMIT module.

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SHA-256: 0923a98c332b0b109989f605207a9b6949e5c7947c19b99c8398c078eca258c9

Condiciones y excepciones

Version numbers or access dates only if course coordinator instructs otherwise.

If you use AI tools in your assessment, you must acknowledge them, and if you paraphrase or quote AI‑generated content, you must provide a proper reference. View the Artificial intelligence (AI): acknowledgement and referencing guidelines. Expand all sections Acknowledging AI use Important: asking about AI use is not an admission of guilt Clarifying expectations surrounding AI use is encouraged and part of the learning process. What does 'acknowledge' mean? In some assessment tasks you may use AI to assist in the creation of your work, but don't directly include AI‑generated content in your final submission. Any use of AI in relation to an assessment requires acknowledgment . You may be asked to include any AI Generated content, iterations or critiques you used to develop your work in your final submission. Brainstorming: using AI to discuss and develop ideas Clarifying understanding: using it to explain your interpretation of a reading or concept Generating content: creating tables, figures, imagery, or code for an assessment. Proofreading and editing: receiving feedback on your writing and advising the grammar, formatting, structure, or flow of your writing. For details on the expectations of acknowledging the use of AI within your assessment, consult your Course Guide or Course Coordinator. How to acknowledge AI Quick guide: acknowledging AI Check your assessment task instructions for specific advice Keep a record of what/how AI has been used in the creation of your work, including: the prompt used the outputs generated how the generated content was used in your work. What to include Your acknowledgement should state: How you used the AI tool The name of the tool and its creator The year the AI content was generated. There is no requirement to include version numbers or access dates unless your course coordinator instructs otherwise.

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SHA-256: f87083bc715c1f97b96408d507c73d00b5cfa20cf5e4bffabb4dc3e89127817b

If you use any AI-generated outputs directly in your work (e.g. an AI-generated image, or AI-generated text you have paraphrased or quoted in your work), you need to include an in-text citation and a reference list entry for these outputs. Examples of use include: AI‑generated text is quoted or paraphrased AI‑generated images, diagrams, or tables are inserted AI‑generated code is used or adapted AI‑generated data or analysis is included Quick guide: referencing AI Check your assessment instructions for specific requirements Follow the referencing style mandated by your course Keep a record of all prompts and outputs used in your work Save copies of AI‑generated content, as your educator may request them Ensure you reference each AI tool used to generate an output that appears in your work.

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SHA-256: f87083bc715c1f97b96408d507c73d00b5cfa20cf5e4bffabb4dc3e89127817b

Condiciones y excepciones

Val personal/sensitive/health prompt prohibition remains explicit.

Miro must not store private or sensitive information.

Assessment rules still apply.

AI tools can be an effective study partner when used responsibly, safely and appropriately. AI tools can be used to help you brainstorm ideas, learn about complex topics, review your writing, test your understanding or create study plans to help you succeed in your courses. However, these tools should be used to support your learning and not replace it. Treat AI outputs as a starting point: question them, adapt them to your discipline and refine them further to produce your best original work. You should always review and factcheck AI outputs and acknowledge the tool just as you would any content, ideas or media that you use in your assessments. Tool Description Example appropriate uses Prompt examples Access Val RMIT’s custom-built, private and secure AI tool that can be used to generate text and images. Val is your best choice when using sensitive or confidential information. Data collected in Val is anonymous and not used for training AI models. Explain complex concepts and theories in simple words Generate quizzes and flashcards to test your knowledge Create a study plan. Help review your writing and check for grammar, spelling or clarity Brainstorm ideas for responding to an assessment. “Explain the concept of opportunity cost using a real-world example.” “Create five practice quiz questions about renewable energy.” “Generate a study guide summarising key points from the topic of photosynthesis.” Launch Val Learn more about Val and its many features Adobe Express (Premium) and Adobe Firefly As an Adobe Creative Campus, RMIT students can access Adobe Express (Premium) and Adobe Firefly for working with images and generating images. Adobe Firefly can be used for copyright-safe image creation as it is trained on licensed content. Designing an infographic for a class presentation Creating a background image for a poster Creating marketing mock-ups for a business project Generating an image background for a presentation slide. N/A Access Adobe Express (Premium) Access Adobe Firefly More information and Adobe workshops Miro Miro is an online collaborative whiteboard where you can work with others to brainstorm, plan and create visual projects. Miro AI is a built-in tool that helps you work smarter on your Miro board. It can turn your ideas into diagrams, tidy up your notes, give feedback and even help you plan projects. You don’t need to switch apps, everything happens right on the board, making group work and study tasks easier and faster. Please note that it's important not to store private or sensitive information, like personal details or confidential data, on Miro. Such information won't be retained in line with RMIT's Retention Policy and may be removed during regular audits.

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SHA-256: a56389f10e0b83a9f19d7a704ec5971f161d9639bdde2cc59b5c293e60bced5b

Miro Miro is an online collaborative whiteboard where you can work with others to brainstorm, plan and create visual projects. Miro AI is a built-in tool that helps you work smarter on your Miro board. It can turn your ideas into diagrams, tidy up your notes, give feedback and even help you plan projects. You don’t need to switch apps, everything happens right on the board, making group work and study tasks easier and faster. Please note that it's important not to store private or sensitive information, like personal details or confidential data, on Miro. Such information won't be retained in line with RMIT's Retention Policy and may be removed during regular audits. Generate product briefs, diagrams, or prototypes from text prompts or board content Refine sticky notes into structured formats like tables or slides Summarise comment threads or sticky note clusters to surface key insights Use AI Sidekicks for expert feedback and contextual advice (e.g., Agile coach) Translate, rewrite, or adjust the tone of written content for clarity and professionalism. “Create a product roadmap based on these sticky notes.” “Summarise this brainstorming session into key themes and next steps.” “Generate a flowchart for the user onboarding process.” “Organise these ideas into categories for a group presentation.” “Suggest improvements to this group project plan.” Launch Miro – Use your RMIT email address and password

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SHA-256: a56389f10e0b83a9f19d7a704ec5971f161d9639bdde2cc59b5c293e60bced5b

Information that should not be put into Val Do not enter prompts that contain: Information that you would not usually share with other people Personal, sensitive and health information about yourself or anyone else. This includes details such as names, student and staff ID numbers, email addresses, phone numbers, dates of birth and photos. Collecting, protecting and using data entered in Val RMIT collects data from interactions with Val, including user inputs (“prompts”) and Val’s responses. This data is used to: Understand how Val is used by students and staff Ensure Val operates correctly and responds appropriately Inform the development of new features and improvements to meet user needs All recorded information is de-identified and does not include student or staff IDs. Prompt histories are stored securely in Val on your behalf, unless you choose to delete them. All information is stored within Australia, specifically in the Azure Australia East region. Any information shared with Val is not visible to other users and is treated as confidential. Usage data and any data exported from Val never includes personal identifiers, in accordance with the Val Terms of Use (PDF) and the RMIT Privacy Statement. If you have any questions or concerns about how Val collects or handles information, please contact: aiquestions@rmit.edu.au. Governance - using AI responsibly, ethically, and effectively RMIT’s AI Governance Framework, supported by mandatory training and key university policies, ensures staff and students use AI responsibly, ethically, and effectively. RMIT AI Governance Framework The RMIT AI Governance Framework sets out how Artificial Intelligence (AI) should be used responsibly and effectively across RMIT. It helps staff understand and manage the benefits and risks of AI. Responsible AI Practices at RMIT module This self-paced module explores safe, responsible and ethical use of AI at RMIT and the role of staff using AI in their work or research. Key RMIT policies that govern the use of Val Use of Val must comply with the Val –Terms of Use (PDF 250 KB) and Acceptable Use Standard – Information Technology. Any personal information collected by the service will be handled in accordance with RMIT’s Privacy Statement.

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SHA-256: 0571af88a5c1260f34fb04af67d300218748be4a90f6f13bc8c107c85f0fd0be

Val is an RMIT supported, secure and free-to-use generative artificial intelligence tool that functions just like ChatGPT. Learn how to responsibly use Val to help with your study and learning. Access Val What happens if I breach academic integrity?

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If you are using these tools in your research and thesis preparation, it is important to do so critically and ethically and in accordance with RMIT's established principles for the responsible conduct of research and Australia’s AI Ethics Principles. As a graduate researcher, there are additional matters that are also important to consider: Degree requirements: does your use of these tools meet degree requirements, for example, that the work submitted for examination is your own? Your development as a researcher: does your use of Gen AI facilitate and enhance rather than limit or circumvent the development of necessary researcher capabilities, as set out in the Australian Qualifications Framework degree criteria? For example: Ability to engage in critical reflection, synthesis and evaluation High-level communication skills Scholarly independence. If you are using Gen AI in your research and thesis preparation, it is important to ensure good practice and compliance with RMIT’s research integrity and HDR Policy requirements (see Table 3). Note, when considering appropriate use of AI tools, please consult your supervisory team as disciplinary differences may apply. Principles Your thesis must be your own work. Any use of Gen AI tools should be declared and explained to adhere to research integrity requirements and the HDR Submission and Examination Procedure. Maintaining researcher responsibility When using Gen AI to perform research tasks, such as software coding or data analysis, you should always be in charge and remain fully accountable for all outputs. You must: Make key decisions independently Apply critical judgement to all results Verify accuracy and validity before use Using Gen AI to support your writing When incorporating Gen AI into writing, such as in theses or publications, prioritise developing your own voice and demonstrating independent thinking. Any Gen AI assistance should be supplementary only, such as: Planning and brainstorming assistance Minor editorial work, such as light editing of spelling, grammar and sentence flow Assistance with coherence and clarity, such as, refining paragraph structure. Risks Table 1: Gen AI risk examples Activities that may risk researcher independence, breach the HDR Policy and undermine the development of core research capabilities. Poor practice Risks Alternative practice Further information Using Gen AI to draft full sentences, sections and paragraphs, or generate written content, such as AI-assisted summaries of the literature, or arguments of key ideas and debates. Breaches the requirement for your thesis to be your own work. Undermines the development of writing skills. May introduce errors and inaccuracies due to AI hallucinations. May breach IP Develop your own voice as a writer, using Gen AI tools to supplement your work, as per good practice guideline above. Writing is thinking, which means your ideas will develop through iteration. HDR Policy stating that the thesis is defined as an independent written work. HDR Submission and Examination Procedure

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SHA-256: 5c148fe9795d17e8ad96abd4f57b73bcb9af2cf1a0e225124ee013208ef3c74c

Policy summary Table 3. HDR Policy Requirement summary Relevant Policy Quotation HDR Policy HDR Submission and Examination Procedure ‘Thesis: Independent written work submitted for examination.’ HDR Submission and Examination Procedure Submission declaration: ‘I certify that except where due acknowledgement has been made, this research is that of the author alone; …any editorial work, paid or unpaid, carried out by a third party is acknowledged; and ethics procedures and guidelines have been followed. Submission declaration 'Any use of Artificial Intelligence (AI) in your thesis, must be ethical, responsible and in keeping with principles of academic and research integrity including honesty, transparency, fairness and accountability. Candidates will appropriately declare, attribute and acknowledge use of AI, in keeping with research integrity principles, policy and procedures for responsible authorship and publication of research outputs.’

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SHA-256: 5c148fe9795d17e8ad96abd4f57b73bcb9af2cf1a0e225124ee013208ef3c74c

Condiciones y excepciones

Separate gender-based-violence timing.

Written consent may waive notice requirement in rescheduling.

(20) The Chair, Student Conduct Appeals Committee (Chair) may make determinations about all matters relating to the conduct of a hearing, including but not limited to: attendance, scheduling and re-scheduling, any pausing or adjournment of the hearing, any additional material or information required, and the provision of information about the process and the determination. All such determinations are subject to this procedure, the Student Conduct Policy, and the Student Conduct Regulations. (21) An appellant student may respond to the documentation provided by the Senior Officer or Student Conduct Board (as appropriate) for consideration by the Student Conduct Appeals Committee by participating in a hearing in person (which may include by telephone or online video conference): with date, time, and location details (and connection information where applicable) scheduled no earlier than 10 working days from the date of the written notification and provision of the reports and related documentation (or 5 working days for matters involving gender-based violence), or if the appellant student does not wish to participate in the hearing, they may provide a written submission no later than two working days before the date of the scheduled hearing of the Student Conduct Appeals Committee. (22) Where the appellant student makes a written submission to the Student Conduct Appeals Committee electing not to participate in a hearing, the Student Conduct Appeals Committee will consider the matter on the basis of the potential student misconduct report and the response provided by the student. (23) The Secretary is responsible for managing the records of the Student Conduct Appeals Committee including outcomes. No party may make an audio or video recording of the proceedings, including if they are conducted electronically or via video link.

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SHA-256: 61042c2ba37cbac535c861e02e00e1bd2d65c1e3f34e1937f814d3985cfe6b09

details of student support services as outlined in the Student Conduct Procedure. Reporting Party Notification (30) Where an appeal regarding misconduct involves a report made by another person, that person will be informed by their preferred method of contact about when and where the appeal hearing is to take place. Where a matter involves gender-based violence, notification must be undertaken in accordance with the requirements of the Gender-Based Violence Procedure. Representation and Support (31) At the Student Conduct Appeals Committee hearing, where invited to participate in person, the student may be accompanied by a support person and/or advocate. (32) An advocate, and not a support person, is permitted to make submissions on the appellant student’s behalf. (33) Any person who is under the age of 18 must be accompanied to any meeting or hearing by a parent, guardian or caregiver who is responsible for their interaction with RMIT. (34) A student must seek permission from the Chair if they want to be represented by a legal practitioner or to otherwise have a legal practitioner make submissions on their behalf. (35) The Chair has discretion not to allow a student to be represented by a legal practitioner or to have a legal practitioner make submissions on their behalf. (36) The Student Conduct Appeals Committee as constituted in a particular matter may be assisted by Counsel, being an external legal practitioner (Counsel Assisting). The role of the Counsel Assisting is to provide legal advice to the Student Conduct Appeals Committee on how to effectively discharge its obligations under, and comply with, the Student Conduct Regulations, Student Conduct Policy and this and other applicable procedures. Counsel Assisting will not: undertake advocacy for the Student Conduct Appeals Committee make written or verbal submissions to or for the Student Conduct Appeals Committee, or the appellant student, or undertake examinations of any persons on behalf of the appellant student or the Student Conduct Appeals Committee. Student Participation (37) The appellant student must confirm their attendance and the name of their support person/s and any advocate at least two working days before the hearing. (38) The Chair may reschedule a hearing where the appellant student: provides reasonable evidence that they are unable to attend at the scheduled time, or provides written consent to waive the requirement of 10 working days notice (or 5 working days for matters involving gender-based violence).

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Student Conduct Appeals Committee Outcome Notification Notification to Appellant Student (47) The Secretary must provide the appellant student written notification of the Student Conduct Appeals Committee determination within 10 working days (or 5 working days for matters involving gender-based violence) of the scheduled hearing or deadline for written response advising: of the determination made and the reasons for the decision, and of their right to seek external review of the Student Conduct Appeals Committee determination by the Victorian Ombudsman or National Student Ombudsman or other review agency as appropriate.

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SHA-256: 61042c2ba37cbac535c861e02e00e1bd2d65c1e3f34e1937f814d3985cfe6b09

If you breach academic integrity (even if accidental), this means that you are breaching RMIT’s Academic Integrity policy. This can lead to serious consequences, including: the forfeiture (loss) of results failure suspension expulsion from your program The consequences for breaching academic integrity requirements are serious, but, if you’re not sure or need help, there are lots of resources and support services to help you. Real stories of plagiarism, collusion and contract cheating

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SHA-256: 0923a98c332b0b109989f605207a9b6949e5c7947c19b99c8398c078eca258c9

Complete the Academic Integrity Awareness module The Academic Integrity Awareness module will help you understand what academic integrity is, how to maintain it, your responsibilities as a student, and how to protect yourself from accidental breaches. This module is mandatory for all new RMIT Australia students. To complete the mandatory module, you can access it from your Canvas dashboard (login required). If you are a student at RMIT UP, RMIT Vietnam or studying at an RMIT partner institute outside Australia, you can choose to enrol via the Academic Integrity Awareness page. Complete the mandatory module in Canvas Complete the optional module

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SHA-256: 0923a98c332b0b109989f605207a9b6949e5c7947c19b99c8398c078eca258c9

Contacts Support services Our support services are here to help you achieve your study and personal goals. If you're feeling stressed about study, we can help. See our support services In Vietnam? Go here for support. RMIT Student Union (RUSU) RUSU offers free and confidential support for students who have been charged with academic misconduct. Contact RUSU Student conduct If you'd like to talk to someone about academic integrity or misconduct, contact the Student Conduct Secretariat for a confidential discussion. Email: student.conduct@rmit.edu.au Phone: +61 3 9925 8965 If you're an RMIT Vietnam student, contact: studentconduct@rmit.edu.vn

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SHA-256: 0923a98c332b0b109989f605207a9b6949e5c7947c19b99c8398c078eca258c9

(6) Subject to satisfying the eligibility criteria described in this procedure, a student may apply to the University Secretary and Academic Registrar (or delegate) to request a hearing of the Student Conduct Appeals Committee to consider an appeal against a misconduct decision made by: a Senior Officer, or the Student Conduct Board. (7) The appeal may relate to one or both of the following: the misconduct decision (findings of fact), or the consequences or penalty applied. Grounds of Appeal (8) The grounds on which a student may seek to appeal are limited to one or more of the following: that the determination was made based on personal bias that there has been a breach of RMIT legislation, regulation, policy or procedure in the course of the determination, which has substantially affected or been determinative of the outcome of the matter, or the penalty or consequence applied that the consequences or penalties applied are unreasonable, excessive, or inappropriate that there is new supporting material or evidence of a substantial nature that: could not reasonably have been provided at the time of the original hearing or there was no reasonable opportunity to make a written submission (as appropriate), and this material or evidence would likely have substantially affected or been determinative of the outcome of the matter, or the penalty or consequences applied. Eligibility Criteria (9) The appeal application must meet the following eligibility criteria: applications must be in the form prescribed by the University Secretary and Academic Registrar (or delegate) applications must be in writing and sufficiently address the selected ground/s of the appeal applications must include the evidence on which the student relies to support the ground/s of appeal applications must have sufficient merit or substance to warrant review or hearing under this procedure, and applications must be lodged within 20 working days from the date of the Student Conduct Board or Senior Officer’s formal outcome notification. (10) The University Secretary and Academic Registrar (or delegate) will assess whether an application has sufficient merit or substance to warrant review or hearing under this procedure under clause (9) d, having regard to the application as a whole, including but not limited to whether it: includes submissions or new evidence or material of a substantial nature which support the grounds of appeal vexatious, unreasonable, untenable, frivolous, misconceived, or is made with a lack of good faith seeks outcomes or processes which are not within the powers or functions of the Student Conduct Appeals Committee relates to a decision which is not within the scope of review of the Student Conduct Appeals Committee, does not disclose a reasonable basis for the University Secretary and Academic Registrar (or delegate) to consider it could possibly succeed on appeal. (11) The University Secretary and Academic Registrar (or delegate) will commence assessment of complete application submissions within 10 working days of lodgment (except where submissions relate to gender-based violence, in which case they must commence within 5 working days of lodgment). For the avoidance of doubt, a complete submission comprises the documentation referenced at clause 9, sub-clauses (a) to (c). (12) An appeal application made in accordance with clause (8) b may be referred to the original determining Senior Officer or another Senior Officer to reconsider, if in the opinion and with the approval of the University Secretary and Academic Registrar (or delegate) referral is the most appropriate course having regard to the nature and circumstances of the application. (13) Where it is determined by the University Secretary and Academic Registrar (or delegate) that an application has not satisfied the eligibility criteria in clause (9), the application will not proceed to a hearing. (14) Where it is determined by the University Secretary and Academic Registrar (or delegate) that an application has satisfied the eligibility criteria in clause (9), the application will proceed to a hearing. (15) Where an application proceeds to a hearing, the Senior Officer or the Student Conduct Board Secretary (as appropriate) will provide the University Secretary and Academic Registrar (or delegate) with all documentation relevant to the original determination to enable distribution to the appellant student and Student Conduct Appeals Committee members when the hearing is scheduled. (16) The determination of the University Secretary and Academic Registrar (or delegate) that an application will proceed to a hearing: does not mean that an appeal, when heard, will be successful, and does not affect or determine the substantive outcome of the appeal. (17) Where the University Secretary and Academic Registrar (or delegate) has determined that an application has not satisfied the eligibility criteria in clause (9), the applicant student will be provided with reasons for the determination and advised of their right to seek external review of the University Secretary and Academic Registrar's (or delegate’s) assessment by: the Victorian Ombudsman, for vocational education students, or the National Student Ombudsman for higher education students, or another external review agency as appropriate. General (18) Where an appeal application proceeds to a Student Conduct Appeals Committee hearing, the matter will be heard within: 30 working days of receiving a complete appeal submission, or 20 working days where the matter relates to gender-based violence except where there are relevant circumstances which impact these timeframes, such as where the matter has been paused or suspended because of external requirements, or in the case of gender-based violence, the circumstances relate to formal reporting of a disclosure. For the purposes of clause 18(b) the hearing will be heard, and written notification of the Student Conduct Appeals Committee determination will be issued, within 20 working days of the appeal submission date.

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SHA-256: 61042c2ba37cbac535c861e02e00e1bd2d65c1e3f34e1937f814d3985cfe6b09

working day Means days on which the University conducts its business. Working days do not include Saturdays, Sundays and the days set out in clauses (22) and (23) of the RMIT University Enterprise Agreement 2018.

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SHA-256: 61042c2ba37cbac535c861e02e00e1bd2d65c1e3f34e1937f814d3985cfe6b09