The Hong Kong University of Science and Technology

To ensure clear communication with students on essential course information including aspects mentioned in (i) to (iv), the course syllabus should be devised to present course ILOs, assessment components, grading rubrics, and relevant policies like the use of Generative AI tools and the rules of academic integrity clearly and make it accessible to students at the start of the course via Canvas or other appropriate platform.  The University has devised a standardized syllabus template for adoption by undergraduate courses.

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Given the evolving landscape of GenAI tools, HKUST allows faculty members the flexibility to set their own course-level policies. Faculty members are required to communicate the chosen policy option to students in writing for courses offered starting Fall 2023-24.

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When appropriate, acknowledge or label AI-generated content to maintain transparency and uphold academic integrity.

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Given the evolving landscape of GenAI tools, HKUST allows faculty members the flexibility to set their own course-level policies. Faculty members are required to communicate the chosen policy option to students in writing for courses offered starting Fall 2023-24.

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Offer, receipt or use of unauthorized information or assistance in completing an assignment, test or examination;

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Submission of academic work containing purported statements of fact or references to sources and/or data that have been fabricated or falsified;

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13. A student shall be informed of the report on academic misconduct made against him/her, and asked to attend a meeting with the Head of Department/Division, to respond to the case and present relevant evidence if any. If a student refuses, or is unable, to attend the meeting, the Head of Department/Division shall review the case based on the evidence available to him/her.

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A reduced grade for the component of the course assessment in question or a reduced grade for the course, including a failed grade;

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Notation by the Academic Registrar of academic misconduct on the student’s transcript, to be removed at a specified time, or upon graduation, or to retain as a permanent record (this sanction will normally be applied automatically in cases of 2 or more confirmed cases of academic misconduct, notwithstanding any additional sanctions that may also be applied);

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21. Students desiring to appeal against the sanction imposed by the Head of Department/Division or Dean may submit a written appeal to the Provost within fourteen calendar days of the date of the written communication informing the student of the Head of Department/Division/Dean’s decision, stating the grounds for the appeal. The Head of Department/Division/Dean’s decision remains effective pending outcome of the appeal.

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31. Students desiring to appeal against decisions of the Senate SDC may submit a written appeal to the President within fourteen calendar days of the date of the written communication informing the student of the Senate SDC’s decision, stating the grounds for the appeal. The Senate SDC’s decision shall remain effective pending outcome of the appeal, unless the President directs otherwise.

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Students who consider that a mistake has been made in the process of calculating or determining a grade for a course may apply for a review of the grade to the Head of the course-offering department/unit in writing within ten working days from the day on which grades are released. A fee is applied.

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Students should be warned that a grade review might lead to a lower grade being assigned. If a review request is accepted, the Head will arrange for the review within fifteen working days after the release of the grade and the fee will be refunded if the review results in a change of grade.

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Students who consider that a mistake has been made in the process of calculating or determining a grade for a course may apply for a review of the grade to the Head of the course-offering department/unit in writing within ten working days from the day on which grades are released. A fee is applied.

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Requests for review of course grades should normally be resolved at the Department/unit level.  Students who wish to appeal against the decision of the department/unit must do so in writing to the School Dean/AIS Dean within ten working days of receiving the decision, stating the grounds for the appeal. Appeals shall generally be considered only on the basis of procedural irregularity and/or new evidence, accompanied by a justification for the failure to submit this evidence to the Head of department during the initial stage of grade review.

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Requests for review of course grades should normally be resolved at the Department/unit level.  Students who wish to appeal against the decision of the department/unit must do so in writing to the School Dean/AIS Dean within ten working days of receiving the decision, stating the grounds for the appeal. Appeals shall generally be considered only on the basis of procedural irregularity and/or new evidence, accompanied by a justification for the failure to submit this evidence to the Head of department during the initial stage of grade review.

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Given the evolving landscape of GenAI tools, HKUST allows faculty members the flexibility to set their own course-level policies. Faculty members are required to communicate the chosen policy option to students in writing for courses offered starting Fall 2023-24.

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Given the evolving landscape of GenAI tools, HKUST allows faculty members the flexibility to set their own course-level policies. Faculty members are required to communicate the chosen policy option to students in writing for courses offered starting Fall 2023-24.

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3. Except for items explicitly permitted for an examination, all books, bags, papers, and electronic/communication devices*, etc. must be placed ideally at the front, rear or side of the venue so that they cannot be accessed. These items may be placed under desks and seats only where they are easily visible and with an invigilator’s permission.

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*Electronic/communication devices include, but are not limited to, electronic dictionaries and readers, mobile phones, tablets, smart watches, smart glasses, and any other devices or wearables capable of data transmission, data storage, photo-taking or incorporating AI-enabled tools or functions.

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[Includes tests and other assessments held under examination conditions but excludes examination of theses, final year projects or other similar assessments]

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Faculty members have raised concerns about integrating AI tools, such as ChatGPT, into assessment activities and identifying student-generated, machine-generated, or student/machine-generated content. However, CEI believes that solely relying on AI detection tools to detect AI-generated content in students’ output is not the best solution, as technology advances quickly and AI detection tools often lag the advancement of Generative AI. Instead of focusing all efforts on finding a bulletproof AI detection tool, we recommend that you shift your focus to reviewing your assessment design.

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Faculty members have raised concerns about integrating AI tools, such as ChatGPT, into assessment activities and identifying student-generated, machine-generated, or student/machine-generated content. However, CEI believes that solely relying on AI detection tools to detect AI-generated content in students’ output is not the best solution, as technology advances quickly and AI detection tools often lag the advancement of Generative AI. Instead of focusing all efforts on finding a bulletproof AI detection tool, we recommend that you shift your focus to reviewing your assessment design.

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Most of the commercial generative AI tools have stated that users’ submitted data may be used for training and product enhancement.  Users are advised not to use confidential HKUST documents in those tools unless they are desensitized.

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Avoid inputting confidential, sensitive, or personal data into generative AI tools.

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Comply with HKUST’s data protection policies and relevant laws when using AI tools, ensuring personal data privacy is safeguarded.

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All the chat retention period is 30-day. Outdated chat will be deleted automatically. User are allowed to export chat history.

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HKUST staff and students (login at https://openwebui.hkust.edu.hk with your HKUST account and password)

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No. Uploading entire copyrighted materials, such as journal articles or book chapters, to AI tools is generally prohibited by most publishers’ licensing agreements.

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This Policy applies to all faculty, staff and students, as well as visiting researchers and affiliated researchers, in regard to research or scholarly inquiry undertaken at or on behalf of the University, regardless of the funding source.

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– research data must be collected, recorded, used, and published in compliance with data privacy and ethical practices (see relevant resources and procedures to seek ethical approval). Data ownership rights must be respected. Personal data must be used in compliance with the laws of Hong Kong, including the Personal Data (Privacy) Ordinance, as well as the University’s relevant statements and guidelines.

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Alleged violations of research misconduct will be investigated using the procedures laid out in ‘Procedural Framework Governing Violations of Academic Integrity’ and the 'Procedures for Handling Alleged Non-compliance and Complaints' respectively. Allegations of cheating or plagiarism by students as part of their program of study leading to an award of the University will be referred to and dealt with under the ‘Regulations for Student Conduct and Academic Integrity’ (Section B).

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9. Report of research misconduct not related to the award of the University shall be referred and dealt with under the ‘Policy on Research Conduct and Integrity’.

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Regarding the use of Generative Artificial Intelligence (GenAI) in teaching and learning, individual UROP supervisors have the discretion regarding the use of GenAI, such as ChatGPT, in UROP course level. Students are recommended to discuss with your supervisor about the AI policy for your project. Students are reminded that AI may be used for consultation but not for the final write-up of your research report.

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Gemini Enterprise (EDU Edition) is a tailored, education-focused AI platform designed for universities, colleges, and schools. It provides campus-wide enterprise search, intelligent assistance, and workflow automation under strict educational data privacy (campus data is never used for model training) while utilizing a unified, pooled resource model to optimize campus-wide usage.

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Student – Individual students can subscribe GE license for enhancing their learning experience. Please note certain academic programs or courses may provide or sponsor GE licenses for the students. Please visit this link for more details.

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Staff – Departments or Schools interested subscribe GE for their staff members.  please contact cchelp@ust.hk for further subscription details.

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Once you have secured your Google Gemini License, you can access it at https://gemini.ust.hk and sign-in with your HKUST account. 

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The chatbot is used with the HKUST Drupal platform maintained by the Information Technology Services Office (ITSO).  Interested colleagues may contact us (cchelp@ust.hk) for more information.

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Sign in to HKUST GenAI Platform (the Platform) at https://genai.ust.hk with a HKUST staff or student account.

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The Platform provides functionality similar to the public OpenAI ChatGPT, but with the chat data protection following our Cybersecurity guidelines.

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Open WebUI is a new platform provided by ITSO for supporting generative AI services. It provides a lot of enhanced features over the current HKUST GenAI platform and has the same level of chat data security protection. 

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HKUST Generative AI API is a unified, high-performance service hosted in the cloud that provides secure, scalable access to industry-leading AI models. Whether you are a developer, a researcher, a student, or a hobbyist, you can use API to explore the frontiers of AI and bring your ideas to life.

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HKUST staff and students (login at https://openwebui.hkust.edu.hk with your HKUST account and password)

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L210-L212', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 328–328; characters 7511–7614; excerpt offset 0–103

Open WebUI is a new platform provided by ITSO for supporting generative AI services. It provides a lot of enhanced features over the current HKUST GenAI platform and has the same level of chat data security protection. 

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L98-L100', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 307–307; characters 6628–6847; excerpt offset 0–219

HKUST staff and students (login at https://openwebui.hkust.edu.hk with your HKUST account and password)

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L115-L116', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 328–328; characters 7511–7614; excerpt offset 0–103

All the chat retention period is 30-day. Outdated chat will be deleted automatically. User are allowed to export chat history.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L111-L112', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 325–325; characters 7369–7495; excerpt offset 0–126

Models vary in cost. Users can add more credits in their own expenses after they spend the $8 monthly credits.

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Microsoft Copilot Chat is a free AI-powered assistant available to all HKUST staff and students, helping users brainstorm ideas, draft content, summarize information, write code, analyze data, and explore topics through natural language conversations. 

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When you sign in with your HKUST account, your data with Copilot Chat is protected by enterprise-grade data protection, ensuring that prompts and responses are handled securely and are not used to train foundation AI models.  More details can be found in the webpage, “Usage Tips on Microsoft Copilot Chat” below.

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For an additional subscription fee, HKUST staff can enable the fully licensed Microsoft 365 Copilot experience, which includes Microsoft Copilot Chat and priority access in AI performance and integration with Microsoft 365 apps.

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HKUST staff with an additional license subscription fee

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Users shall not use generative AI tools for any unlawful, harmful, or malicious activities, including but not limited to fraud, harassment, defamation, or infringement of rights.

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Open WebUI is a new platform provided by ITSO for supporting generative AI services. It provides a lot of enhanced features over the current HKUST GenAI platform and has the same level of chat data security protection. 

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L98-L100', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 307–307; characters 6628–6847; excerpt offset 0–219

Student – Individual students can subscribe GE license for enhancing their learning experience. Please note certain academic programs or courses may provide or sponsor GE licenses for the students. Please visit this link for more details.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L151-L153', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 385–385; characters 10031–10269; excerpt offset 0–238

Sign in to HKUST GenAI Platform (the Platform) at https://genai.ust.hk with a HKUST staff or student account.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L95-L96', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 87be535ba6e5f25523229b5d4ddee99ca6d5dbc2b0742489240b8eb3f1dc6736; original binding lines 301–301; characters 6055–6164; excerpt offset 0–109

For an additional subscription fee, HKUST staff can enable the fully licensed Microsoft 365 Copilot experience, which includes Microsoft Copilot Chat and priority access in AI performance and integration with Microsoft 365 apps.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L182-L184', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 408–408; characters 11423–11651; excerpt offset 0–228

HKUST Generative AI API is a unified, high-performance service hosted in the cloud that provides secure, scalable access to industry-leading AI models. Whether you are a developer, a researcher, a student, or a hobbyist, you can use API to explore the frontiers of AI and bring your ideas to life.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L204-L206', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 427–427; characters 12911–13208; excerpt offset 0–297

Student – Individual students can subscribe GE license for enhancing their learning experience. Please note certain academic programs or courses may provide or sponsor GE licenses for the students. Please visit this link for more details.

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L151-L153', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 385–385; characters 10031–10269; excerpt offset 0–238

Staff – Departments or Schools interested subscribe GE for their staff members.  please contact cchelp@ust.hk for further subscription details.

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Once you have secured your Google Gemini License, you can access it at https://gemini.ust.hk and sign-in with your HKUST account. 

Evidensfinder: Captured source text; {'kind': 'web_extracted_lines', 'webLineRange': 'L157-L158', 'pdfPhysicalPage': None, 'pdfPrintedPage': None, 'pdfPageIndexZeroBased': None} (research locator context; actual captured line range below); Extracted text SHA256 fc7ea0120d55cdeb4657f0cb629f8249d2e85d743d76ea0e89911dddaab49163; original binding lines 388–388; characters 10288–10418; excerpt offset 0–130