York, United Kingdom

University of York

Name: University of York AI Policy Tracker record
Creator: University AI Policy Tracker
License: https://creativecommons.org/licenses/by/4.0/

RankingQS World University Rankings 2026: 169UpdatedJul 19, 2026

No reviewed summary yet

Reviewed record

Reviewed claims

12 reviewed claims

Normalized value: {"tool":"gemini","rawToolName":"Google Gemini","description":"York provides its recommended Google Gemini service to staff and students through an educational licence.","howToObtain":"Use the University of York's educational Google Gemini service.","costToUser":"Not specified by the cited source.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}

Last checked: Jul 16, 2026
Last changed: Jul 16, 2026

Original evidence

Evidence 1

The University has an educational licence for Google Gemini which is available for staff and students, and is the recommended AI service to use.
Source: AI and education

Localized display only

The University has an educational licence for Google Gemini which is available for staff and students, and is the recommended AI service to use.

Source language: English (en)
Snapshot hash: cf5c8bcb…
Retrieved: Jul 16, 2026

Normalized value: {"tool":"microsoft_copilot","rawToolName":"Microsoft Copilot","description":"York provides Microsoft Copilot under a protected licence agreement.","howToObtain":"Use York's protected-licence Microsoft Copilot service.","costToUser":"Not specified by the cited source.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}

Last checked: Jul 16, 2026
Last changed: Jul 16, 2026

Original evidence

Evidence 1

Google NotebookLM and Microsoft Copilot are also available under a protected licence agreement.
Source: AI and education

Localized display only

Google NotebookLM and Microsoft Copilot are also available under a protected licence agreement.

Source language: English (en)
Snapshot hash: cf5c8bcb…
Retrieved: Jul 16, 2026

Normalized value: {"tool":"notebooklm","rawToolName":"Google NotebookLM","description":"York provides Google NotebookLM under a protected licence agreement.","howToObtain":"Use York's protected-licence Google NotebookLM service.","costToUser":"Not specified by the cited source.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}

Last checked: Jul 16, 2026
Last changed: Jul 16, 2026

Original evidence

Evidence 1

Google NotebookLM and Microsoft Copilot are also available under a protected licence agreement.
Source: AI and education

Localized display only

Google NotebookLM and Microsoft Copilot are also available under a protected licence agreement.

Source language: English (en)
Snapshot hash: cf5c8bcb…
Retrieved: Jul 16, 2026

Normalized value: gemini_preferred_tool_data_protected

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Gemini is the University's preferred GenAI tool because: Any data inputted is fully protected.
Source: Generative AI tools

Localized display only

York names Gemini as the preferred GenAI tool and says University-account input is protected.

Source language: English (en-GB)
Snapshot hash: b7263c9a…
Retrieved: May 15, 2026
Evidence locator: Recommended GenAI tools; Google Gemini

Normalized value: false_authorship_academic_misconduct

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

False authorship is considered an academic misconduct offence under University policy and is treated very seriously.
Source: Student guidance on using AI and translation tools

Localized display only

York treats false authorship from unapproved or undisclosed help, including generative AI, as academic misconduct.

Source language: English (en-GB)
Snapshot hash: ce1be2d4…
Retrieved: May 15, 2026
Evidence locator: Generative artificial intelligence; false authorship section

Normalized value: university_data_requires_university_provided_licensed_genai_tools

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

staff and students must only use GenAI tools that are provided and licensed by the University.
Source: Generative AI tools

Localized display only

York's IT guidance restricts University data use to University-provided and licensed GenAI tools.

Source language: English (en-GB)
Snapshot hash: b7263c9a…
Retrieved: May 15, 2026
Evidence locator: Privacy and information handling

Normalized value: pgr_ai_use_critical_oversight

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

You are responsible for maintaining a critical oversight of your use of generative AI.
Source: Guidance on the use of generative Artificial Intelligence in PGR programmes

Localized display only

York's PGR guidance puts responsibility for critical oversight of GenAI use on postgraduate researchers.

Source language: English (en-GB)
Snapshot hash: 6304f1af…
Retrieved: May 15, 2026
Evidence locator: Principles for the use of generative AI in PGR programmes

Normalized value: researchers_document_ai_tool_use_and_influence

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Researchers must document when and what AI tools are used and their influence on the research and dissemination process
Source: Responsible AI Use in Research

Localized display only

York's research AI policy requires researchers to document AI tool use and its influence on research and dissemination.

Source language: English (en-GB)
Snapshot hash: cd4cf781…
Retrieved: May 15, 2026
Evidence locator: Policy; Honesty, transparency and attribution

Normalized value: University of York identifies Google Gemini as its preferred generative AI tool.

Last checked: May 23, 2026
Last changed: May 23, 2026

Original evidence

Evidence 1

Google Gemini is the University's preferred generative AI tool because any data inputted is fully protected and chats are never used for training or human review by Google.
Source: Generative AI - Taught students guidance

Source language: English (en-GB)
Snapshot hash: b9c21a47…
Retrieved: May 23, 2026
Evidence locator: preferred tools section

Normalized value: University of York says students must sign into Gemini with University credentials to ensure data protection.

Last checked: May 23, 2026
Last changed: May 23, 2026

Original evidence

Evidence 1

You must sign into Gemini using your University credentials to ensure this.
Source: Generative AI - Taught students guidance

Source language: English (en-GB)
Snapshot hash: b9c21a47…
Retrieved: May 23, 2026
Evidence locator: access control section

Normalized value: University of York tells students not to upload personal, sensitive, or copyrighted material to generative AI.

Last checked: May 23, 2026
Last changed: May 23, 2026

Original evidence

Evidence 1

Do not upload personal/sensitive/copyrighted material to generative AI.
Source: Generative AI - Taught students guidance

Source language: English (en-GB)
Snapshot hash: b9c21a47…
Retrieved: May 23, 2026
Evidence locator: data privacy section

Normalized value: staff_guidance_module_assessment_expectations

Last checked: May 15, 2026
Last changed: May 15, 2026

Original evidence

Evidence 1

Keep students informed of expectations at module and assessment level
Source: Generative AI - Staff guidance

Localized display only

York recommends that staff keep students informed of module and assessment expectations around GenAI.

Source language: English (en-GB)
Snapshot hash: a1000ec4…
Retrieved: May 15, 2026
Evidence locator: Staff guidance recommendation list

Source record

Official sources

8 sources

AI and education

york.ac.uk

Source URL: https://www.york.ac.uk/about/ai/education/
Snapshot hash: cf5c8bcb…

Generative AI - Staff guidance

york.ac.uk

Source URL: https://www.york.ac.uk/staff/essentials/supporting-students/academic/taught/artificial-intelligence/staff-guidance/
Snapshot hash: a1000ec4…

Generative AI - Taught students guidance

york.ac.uk

Source URL: https://www.york.ac.uk/students/studying/assessment-and-examination/ai/taught-student-guidance/
Snapshot hash: b9c21a47…

Generative AI - Taught students guidance

york.ac.uk

Source URL: https://www.york.ac.uk/students/studying/assessment-and-examination/ai/taught-student-guidance/
Snapshot hash: 1832f9b3…

Generative AI tools

york.ac.uk

Source URL: https://www.york.ac.uk/it-services/tools/generative-ai-tools/
Snapshot hash: b7263c9a…

Guidance on the use of generative Artificial Intelligence in PGR programmes

york.ac.uk

Source URL: https://www.york.ac.uk/research/graduate-school/research-integrity/ai/
Snapshot hash: 6304f1af…

Responsible AI Use in Research

york.ac.uk

Source URL: https://www.york.ac.uk/staff/research/governance/research-policies/generative-ai/
Snapshot hash: cd4cf781…

Student guidance on using AI and translation tools

york.ac.uk

Source URL: https://www.york.ac.uk/students/studying/assessment-and-examination/ai/
Snapshot hash: ce1be2d4…

Record information, JSON & citation

Reviewagent reviewedConfidence97%Snapshot statusNot publishedJSONPublic JSON

Citation: University AI Policy Tracker. "University of York AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/university-of-york

Original university source language remains canonical. This tracker is not an official university statement.

Open change log

University of York

No reviewed summary yet

Reviewed claims

Google Gemini is listed for University of York in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Microsoft Copilot is listed for University of York in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Google NotebookLM is listed for University of York in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

The University of York identifies Gemini as the University's preferred GenAI tool because data inputted into it is fully protected.