Normalized value: {"tool":"adobe_firefly","rawToolName":"Adobe Firefly","description":"UW-Madison provides Adobe Firefly creative image generation access.","howToObtain":"Use through UW-provided access; Adobe provides vendor support.","costToUser":"Not specified.","availability":"allowed","endorsementType":"not_specified"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1The UW-Madison KnowledgeBase says Adobe Firefly is available through UW access and that UW provides access, with Adobe vendor support rather than a dedicated campus Firefly support team.
Localized display only
The UW-Madison KnowledgeBase says Adobe Firefly is available through UW access and that UW provides access, with Adobe vendor support rather than a dedicated campus Firefly support team.
- Source language
- English (en)
- Snapshot hash
- 81fba56e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"aws_bedrock","rawToolName":"AWS Bedrock","description":"UW-Madison AWS Bedrock enterprise foundation-model service for faculty and staff.","howToObtain":"Request pay-as-you-go access; sensitive or restricted data requires Cybersecurity evaluation.","costToUser":"Pay-as-you-go.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. AWS Bedrock is a subscription-based enterprise AI service available to university faculty and staff on a pay-as-you-go basis; sensitive or restricted data requires evaluation.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. AWS Bedrock is a subscription-based enterprise AI service available to university faculty and staff on a pay-as-you-go basis; sensitive or restricted data requires evaluation.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"azure_ai","rawToolName":"Microsoft Azure AI Services","description":"UW-Madison Azure AI service with OpenAI API access for faculty and staff.","howToObtain":"Request Azure access; sensitive or restricted use needs Cybersecurity evaluation.","costToUser":"Pay-as-you-go.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. UW-Madison Azure AI Services provide OpenAI API access and are available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. UW-Madison Azure AI Services provide OpenAI API access and are available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"gemini","rawToolName":"Google Gemini","description":"UW-Madison university-wide Google Gemini service with enterprise protections.","howToObtain":"Sign in with NetID at gemini.google.com.","costToUser":"Free university-wide.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Google Gemini is launched by logging in with your NetID; prompts are not used to train large language models.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Google Gemini is launched by logging in with your NetID; prompts are not used to train large language models.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"google_vertex_ai","rawToolName":"Google Cloud Platform AI Services","description":"UW-Madison Google Cloud AI services for faculty and staff.","howToObtain":"Use faculty/staff Google Cloud access; sensitive or restricted use needs Cybersecurity evaluation.","costToUser":"Pay-as-you-go.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. Google Cloud Platform AI Services are subscription-based enterprise services available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. Google Cloud Platform AI Services are subscription-based enterprise services available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"google_workspace_studio","rawToolName":"Google Workspace Studio","description":"UW-Madison no-code Gemini agent builder in Google Drive.","howToObtain":"Sign in with NetID and open Workspace Studio in UW Google Drive; under-18 users cannot create Gemini agents.","costToUser":"Not specified.","availability":"conditionally_allowed","endorsementType":"not_specified"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1The UW-Madison KnowledgeBase says Workspace Studio is available through UW access. Sign in with your NetID and open Workspace Studio in UW-Madison Google Drive; users under 18 cannot create agents that use Gemini AI.
Localized display only
The UW-Madison KnowledgeBase says Workspace Studio is available through UW access. Sign in with your NetID and open Workspace Studio in UW-Madison Google Drive; users under 18 cannot create agents that use Gemini AI.
- Source language
- English (en)
- Snapshot hash
- 81fba56e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"microsoft_copilot","rawToolName":"Microsoft Copilot Chat","description":"UW-Madison provides Copilot Chat through Microsoft 365 to students and employees.","howToObtain":"Log in with NetID at m365.cloud.microsoft.","costToUser":"Free university-wide.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. Copilot Chat is available to all university students and employees as part of the UW-Madison Microsoft 365 account.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. Copilot Chat is available to all university students and employees as part of the UW-Madison Microsoft 365 account.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"notebooklm","rawToolName":"Google NotebookLM","description":"NotebookLM is included with UW-Madison Google accounts.","howToObtain":"Sign in with UW Google account.","costToUser":"Free university-wide.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. NotebookLM is included with your UW-Madison Google account.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. NotebookLM is included with your UW-Madison Google account.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"webex_ai","rawToolName":"Webex AI Assistant","description":"UW-Madison Webex AI Assistant for meeting translation, transcription and summaries.","howToObtain":"Use within UW Webex meetings subject to unit guidance.","costToUser":"Free university-wide.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Webex AI Assistant provides translation, transcription and meeting summaries; users must know their unit guidance.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Webex AI Assistant provides translation, transcription and meeting summaries; users must know their unit guidance.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: {"tool":"zoom_ai_companion","rawToolName":"Zoom AI Companion","description":"UW-Madison Zoom AI Companion for meeting summaries and action items.","howToObtain":"Use within a UW Zoom account, following account tier and unit guidance.","costToUser":"Free university-wide.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
- Last checked
- Jul 16, 2026
- Last changed
- Jul 16, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Zoom AI Companion is available through UW-Madison Zoom accounts; Secure Zoom use depends on account tier and unit guidance.
Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Zoom AI Companion is available through UW-Madison Zoom accounts; Secure Zoom use depends on account tier and unit guidance.
- Source language
- English (en)
- Snapshot hash
- 3b67322e…
- Retrieved
- Jul 16, 2026
Normalized value: University-wide AI use policy guidance exists
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1All university faculty, staff, students and affiliates must follow these policies. As with everything you do at the university, you must follow UW-Madison, UW System Administration (UWSA) and UW System Board of Regents policies when using generative AI tools and services.
Localized display only
The page states that all university community groups listed must follow the AI-use policies.
- Source language
- English (en)
- Snapshot hash
- 4dd9996c…
- Retrieved
- May 14, 2026
- Evidence locator
- Introductory section
Normalized value: Protected data requires reviewed AI tool before entry
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1You may not enter any sensitive, restricted or otherwise protected data into any generative AI tool or service unless it has undergone appropriate internal review.
Localized display only
Protected institutional data is barred from generative AI tools unless the tool has received internal review.
- Source language
- English (en)
- Snapshot hash
- 4dd9996c…
- Retrieved
- May 14, 2026
- Evidence locator
- Section: Prohibited use and relevant policies
Normalized value: Students must know or ask about instructor AI expectations
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1Students are responsible for knowing their instructor's expectations when it comes to using AI tools. If it is unclear whether AI tools are allowed in a particular course or for an assignment, it is the student's responsibility to ask their instructor before using them.
Localized display only
Student Conduct places responsibility on students to know instructor expectations for AI tool use.
- Source language
- English (en)
- Snapshot hash
- c0ac9837…
- Retrieved
- May 14, 2026
- Evidence locator
- Main guidance text
Normalized value: AI-generated institutional code requires human review for malicious elements
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1Using AI-generated code for institutional IT systems or services without review by a human to verify the absence of malicious elements
Localized display only
The CISO statement lists unreviewed AI-generated code for institutional IT systems as an explicitly prohibited use.
- Source language
- English (en)
- Snapshot hash
- 160b00ca…
- Retrieved
- May 14, 2026
- Evidence locator
- Section: Uses of generative AI explicitly prohibited by policy
Normalized value: FERPA use of AI meeting summarization tools is generally approved subject to unit leadership
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1UW-Madison-provided AI meeting summarization tools are generally approved for use with FERPA data. Unit leadership decides whether the tools may be used, including restrictions on the types of meetings it can be used for.
Localized display only
Registrar guidance generally approves UW-Madison-provided AI meeting summarization tools for FERPA data.
- Source language
- English (en)
- Snapshot hash
- f54dac77…
- Retrieved
- May 14, 2026
- Evidence locator
- Section: Approved Meeting Summarization Tools
Normalized value: University provides vetted enterprise generative AI services
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. These tools are available university-wide for free and provide higher data security and privacy protection than public services.
Localized display only
UW-Madison says the listed generative AI services are vetted and contract-secured.
- Source language
- English (en)
- Snapshot hash
- f9fc7cb9…
- Retrieved
- May 14, 2026
- Evidence locator
- Section: Access generative AI tools at UW-Madison
Normalized value: Teaching guidance emphasizes privacy, intellectual work, FERPA, and applicable policies
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1Instructors and administrators are responsible for protecting student privacy and intellectual work, as well as securing FERPA-protected data. They must also follow university policies that apply to the use of generative AI.
Localized display only
The teaching guidance assigns privacy, intellectual-work, and FERPA-protected data responsibilities to instructors and administrators.
- Source language
- English (en)
- Snapshot hash
- 8d771add…
- Retrieved
- May 14, 2026
- Evidence locator
- Section: Protect Data and Intellectual Property
Normalized value: Instructors encouraged to communicate AI expectations
- Last checked
- May 14, 2026
- Last changed
- May 14, 2026
Original evidence
Evidence 1UW-Madison encourages instructors to share their expectations regarding students' use of generative artificial intelligence (AI) tools both at the beginning of a course and throughout the semester. Instructors may communicate their expectations to students in a variety of ways such as via their syllabi, in Canvas, and during course discussions and activities.
Localized display only
CTLM encourages instructors to share expectations about students' use of generative AI tools.
- Source language
- English (en)
- Snapshot hash
- 7df73574…
- Retrieved
- May 14, 2026
- Evidence locator
- Introductory paragraph