Coursework & Instructor Rules
Instructor Determined
Students are responsible for knowing each instructor's specific expectations; permissions vary across courses and assignments, and students must ask their instructor if guidelines are unclear.
Madison, United States Last checked
Independent · Open access · Not an official university page
Instructor Determined
Students are responsible for knowing each instructor's specific expectations; permissions vary across courses and assignments, and students must ask their instructor if guidelines are unclear.
Ask When Unclear
When it is unclear whether AI is allowed in a course or assignment, students are responsible for asking the instructor before use.
Citation Guidance
Instructors are encouraged to communicate specific syllabus AI expectations to students; standardized university library citation mandates for all courses remain an unverified gap.
Review Required
Sensitive, restricted or otherwise protected data must not be entered into a generative AI tool or service unless it has undergone appropriate internal review.
Core Tools Available
UW–Madison provides Microsoft Copilot Chat to eligible students and staff with institutional credentials; campus-wide enterprise licensing for multiple commercial platforms remains an unverified gap.
IRB Approval Required
Under the July 22, 2026 IRB guidance, any use of AI tools in research involving human participants must be detailed in the IRB protocol and approved prior to implementation, with strict data classification applied to participant data and PHI.
Instructor Meeting First
Student conduct guidance provides that an instructor suspecting unauthorized AI use should contact the student directly to have a meeting regarding their concerns.
CTLM Principles
CTLM guiding principles direct educators to design pedagogically meaningful assessments, protect student intellectual property and FERPA records, and continuously articulate course expectations.
Human Review Required
Institutional guidance requires human oversight and review of any AI-assisted code before implementation; formal centralized procurement approval workflows for all commercial AI tools remain an unverified gap.
Tool discovery information and cited sources are retained. Current account eligibility, cost, endorsement and assessment permission are not confirmed.
The following discovery information is retained; currentness and complete eligibility remain unverified.
Use through UW-provided access; Adobe provides vendor support.
Not specified.
UW-Madison provides Adobe Firefly creative image generation access.
The UW-Madison KnowledgeBase says Adobe Firefly is available through UW access and that UW provides access, with Adobe vendor support rather than a dedicated campus Firefly support team.
Official source ↗81fba56eccad163f68e18c62cbdcf75f5ac54a39baa8c158a396740a65a0c56c
The following discovery information is retained; currentness and complete eligibility remain unverified.
Request pay-as-you-go access; sensitive or restricted data requires Cybersecurity evaluation.
Pay-as-you-go.
UW-Madison AWS Bedrock enterprise foundation-model service for faculty and staff.
UW-Madison has vetted and secured contracts for the generative AI services below. AWS Bedrock is a subscription-based enterprise AI service available to university faculty and staff on a pay-as-you-go basis; sensitive or restricted data requires evaluation.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Use faculty/staff Google Cloud access; sensitive or restricted use needs Cybersecurity evaluation.
Pay-as-you-go.
UW-Madison Google Cloud AI services for faculty and staff.
UW-Madison has vetted and secured contracts for the generative AI services below. Google Cloud Platform AI Services are subscription-based enterprise services available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Sign in with NetID at gemini.google.com.
Free university-wide.
UW-Madison university-wide Google Gemini service with enterprise protections.
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Google Gemini is launched by logging in with your NetID; prompts are not used to train large language models.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Sign in with UW Google account.
Free university-wide.
NotebookLM is included with UW-Madison Google accounts.
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. NotebookLM is included with your UW-Madison Google account.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Sign in with NetID and open Workspace Studio in UW Google Drive; under-18 users cannot create Gemini agents.
Not specified.
UW-Madison no-code Gemini agent builder in Google Drive.
The UW-Madison KnowledgeBase says Workspace Studio is available through UW access. Sign in with your NetID and open Workspace Studio in UW-Madison Google Drive; users under 18 cannot create agents that use Gemini AI.
Official source ↗81fba56eccad163f68e18c62cbdcf75f5ac54a39baa8c158a396740a65a0c56c
The following discovery information is retained; currentness and complete eligibility remain unverified.
Request Azure access; sensitive or restricted use needs Cybersecurity evaluation.
Pay-as-you-go.
UW-Madison Azure AI service with OpenAI API access for faculty and staff.
UW-Madison has vetted and secured contracts for the generative AI services below. UW-Madison Azure AI Services provide OpenAI API access and are available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Log in with NetID at m365.cloud.microsoft.
Free university-wide.
UW-Madison provides Copilot Chat through Microsoft 365 to students and employees.
UW-Madison has vetted and secured contracts for the generative AI services below. Copilot Chat is available to all university students and employees as part of the UW-Madison Microsoft 365 account.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Use within UW Webex meetings subject to unit guidance.
Free university-wide.
UW-Madison Webex AI Assistant for meeting translation, transcription and summaries.
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Webex AI Assistant provides translation, transcription and meeting summaries; users must know their unit guidance.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
The following discovery information is retained; currentness and complete eligibility remain unverified.
Use within a UW Zoom account, following account tier and unit guidance.
Free university-wide.
UW-Madison Zoom AI Companion for meeting summaries and action items.
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Zoom AI Companion is available through UW-Madison Zoom accounts; Secure Zoom use depends on account tier and unit guidance.
Official source ↗3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
Updates to this site's reviewed record, not confirmation that the university changed its policy.
Other records · Page update
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Last checked
Original evidence
Evidence 1Students are responsible for knowing their instructor's expectations when it comes to using AI tools. If it is unclear whether AI tools are allowed in a particular course or for an assignment, it is the student's responsibility to ask their instructor before using them.Localized display only
Student Conduct places responsibility on students to know instructor expectations for AI tool use.
Evidence locator: Main guidance text
Last checked
Original evidence
Evidence 1Instructors and administrators are responsible for protecting student privacy and intellectual work, as well as securing FERPA-protected data. They must also follow university policies that apply to the use of generative AI.Localized display only
The teaching guidance assigns privacy, intellectual-work, and FERPA-protected data responsibilities to instructors and administrators.
Evidence locator: Section: Protect Data and Intellectual Property
Last checked
Original evidence
Evidence 1UW-Madison encourages instructors to share their expectations regarding students' use of generative artificial intelligence (AI) tools both at the beginning of a course and throughout the semester. Instructors may communicate their expectations to students in a variety of ways such as via their syllabi, in Canvas, and during course discussions and activities.Localized display only
CTLM encourages instructors to share expectations about students' use of generative AI tools.
Evidence locator: Introductory paragraph
Last checked
Original evidence
Evidence 1You may not enter any sensitive, restricted or otherwise protected data into any generative AI tool or service unless it has undergone appropriate internal review.Localized display only
Protected institutional data is barred from generative AI tools unless the tool has received internal review.
Evidence locator: Section: Prohibited use and relevant policies
Last checked
Original evidence
Evidence 1UW-Madison-provided AI meeting summarization tools are generally approved for use with FERPA data. Unit leadership decides whether the tools may be used, including restrictions on the types of meetings it can be used for.Localized display only
Registrar guidance generally approves UW-Madison-provided AI meeting summarization tools for FERPA data.
Evidence locator: Section: Approved Meeting Summarization Tools
Last checked
Original evidence
Evidence 1Using AI-generated code for institutional IT systems or services without review by a human to verify the absence of malicious elementsLocalized display only
The CISO statement lists unreviewed AI-generated code for institutional IT systems as an explicitly prohibited use.
Evidence locator: Section: Uses of generative AI explicitly prohibited by policy
Last checked
Original evidence
Evidence 1The UW-Madison KnowledgeBase says Adobe Firefly is available through UW access and that UW provides access, with Adobe vendor support rather than a dedicated campus Firefly support team.Localized display only
The UW-Madison KnowledgeBase says Adobe Firefly is available through UW access and that UW provides access, with Adobe vendor support rather than a dedicated campus Firefly support team.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. AWS Bedrock is a subscription-based enterprise AI service available to university faculty and staff on a pay-as-you-go basis; sensitive or restricted data requires evaluation.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. AWS Bedrock is a subscription-based enterprise AI service available to university faculty and staff on a pay-as-you-go basis; sensitive or restricted data requires evaluation.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. UW-Madison Azure AI Services provide OpenAI API access and are available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. UW-Madison Azure AI Services provide OpenAI API access and are available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Google Gemini is launched by logging in with your NetID; prompts are not used to train large language models.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Google Gemini is launched by logging in with your NetID; prompts are not used to train large language models.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. Google Cloud Platform AI Services are subscription-based enterprise services available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. Google Cloud Platform AI Services are subscription-based enterprise services available to faculty and staff; sensitive or restricted use requires Cybersecurity evaluation.
Last checked
Original evidence
Evidence 1The UW-Madison KnowledgeBase says Workspace Studio is available through UW access. Sign in with your NetID and open Workspace Studio in UW-Madison Google Drive; users under 18 cannot create agents that use Gemini AI.Localized display only
The UW-Madison KnowledgeBase says Workspace Studio is available through UW access. Sign in with your NetID and open Workspace Studio in UW-Madison Google Drive; users under 18 cannot create agents that use Gemini AI.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. Copilot Chat is available to all university students and employees as part of the UW-Madison Microsoft 365 account.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below. Copilot Chat is available to all university students and employees as part of the UW-Madison Microsoft 365 account.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. NotebookLM is included with your UW-Madison Google account.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. NotebookLM is included with your UW-Madison Google account.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Webex AI Assistant provides translation, transcription and meeting summaries; users must know their unit guidance.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Webex AI Assistant provides translation, transcription and meeting summaries; users must know their unit guidance.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Zoom AI Companion is available through UW-Madison Zoom accounts; Secure Zoom use depends on account tier and unit guidance.Localized display only
UW-Madison has vetted and secured contracts for the generative AI services below, available university-wide for free. Zoom AI Companion is available through UW-Madison Zoom accounts; Secure Zoom use depends on account tier and unit guidance.
Last checked
Original evidence
Evidence 1UW-Madison has vetted and secured contracts for the generative AI services below. These tools are available university-wide for free and provide higher data security and privacy protection than public services.Localized display only
UW-Madison says the listed generative AI services are vetted and contract-secured.
Evidence locator: Section: Access generative AI tools at UW-Madison
Last checked
Original evidence
Evidence 1All university faculty, staff, students and affiliates must follow these policies. As with everything you do at the university, you must follow UW-Madison, UW System Administration (UWSA) and UW System Board of Regents policies when using generative AI tools and services.Localized display only
The page states that all university community groups listed must follow the AI-use policies.
Evidence locator: Introductory section
8 official URLs; 9 source attributions and their captured versions retained.
it.wisc.edu
University official source
it.wisc.edu
Access generative AI tools at UW-Madison · 2026-07-16T00:11:43.896Z
Representation unspecified in this historical record; do not assume an original-file hash.
3b67322e64f3419aaaf128c9d71b836f18e2e5757094b5d912152a4f68fb629b
Generative AI Services at UW-Madison: Tools, Policies & Resources · 2026-05-14T05:32:40Z
Representation unspecified in this historical record; do not assume an original-file hash.
f9fc7cb96444700247c99d4cc8a370f7fe172e4f79fdc698b6549bc2805369da
Hashes identify a captured version; they do not establish current policy or review approval.
ctlm.wisc.edu
University official source
ctlm.wisc.edu
AI statements for course syllabi · 2026-05-14T05:32:20Z
Representation unspecified in this historical record; do not assume an original-file hash.
7df7357460e45600e98296b59a8734e019cf95d53689175c3b9c51208a5d8656
Hashes identify a captured version; they do not establish current policy or review approval.
registrar.wisc.edu
University official source
registrar.wisc.edu
FERPA and Artificial Intelligence (AI) · 2026-05-14T05:32:00Z
Representation unspecified in this historical record; do not assume an original-file hash.
f54dac77907aae65797f18f179e0d1255af963ac231fd01cc34fdec9ecb76231
Hashes identify a captured version; they do not establish current policy or review approval.
it.wisc.edu
University official source
it.wisc.edu
Generative AI @ UW-Madison: use & policies · 2026-05-14T05:31:00Z
Representation unspecified in this historical record; do not assume an original-file hash.
4dd9996caac8875a2b41fb8daa5745c35c3e33951ebeb5efa8fcaf86653eee11
Hashes identify a captured version; they do not establish current policy or review approval.
kb.wisc.edu
University official source
kb.wisc.edu
Generative AI Tools Available at UW-Madison · 2026-07-16T00:07:43.896Z
Representation unspecified in this historical record; do not assume an original-file hash.
81fba56eccad163f68e18c62cbdcf75f5ac54a39baa8c158a396740a65a0c56c
Hashes identify a captured version; they do not establish current policy or review approval.
conduct.students.wisc.edu
University official source
conduct.students.wisc.edu
Generative Artificial Intelligence · 2026-05-14T05:31:40Z
Representation unspecified in this historical record; do not assume an original-file hash.
c0ac98377ae302b12b1e163d3a5ae8f9d7278ee2edef1ece4ce6d68dc17fa540
Hashes identify a captured version; they do not establish current policy or review approval.
it.wisc.edu
University official source
it.wisc.edu
Statement on use of generative AI · 2026-05-14T05:33:00Z
Representation unspecified in this historical record; do not assume an original-file hash.
160b00ca7ba45ae9ecdd16f848f2524b47ebd6943dfaff06d8b50bc3025e7164
Hashes identify a captured version; they do not establish current policy or review approval.
ctlm.wisc.edu
University official source
ctlm.wisc.edu
UW-Madison Guiding Principles for Generative AI in Teaching · 2026-05-14T05:31:20Z
Representation unspecified in this historical record; do not assume an original-file hash.
8d771add88669ee61e0b715b93a22b231ddc5099d856c3ba82bc4bb91ca1b627
Hashes identify a captured version; they do not establish current policy or review approval.
Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.
Published V6 presentation; JSON and MCP retain the existing public record. Supplementary quotations and scope notes remain pending review. Local candidate corrections, tools and student summaries are not approved for publication. Institution-wide audit remains PARTIAL.
Students are responsible for knowing each instructor's specific expectations; permissions vary across courses and assignments, and students must ask their instructor if guidelines are unclear.
View evidence →Instructors are encouraged to communicate specific syllabus AI expectations to students; standardized university library citation mandates for all courses remain an unverified gap.
View evidence →Sensitive, restricted or otherwise protected data must not be entered into a generative AI tool or service unless it has undergone appropriate internal review.
View evidence →UW–Madison provides Microsoft Copilot Chat to eligible students and staff with institutional credentials; campus-wide enterprise licensing for multiple commercial platforms remains an unverified gap.
View evidence →When it is unclear whether AI is allowed in a course or assignment, students are responsible for asking the instructor before use.
View evidence →Under the July 22, 2026 IRB guidance, any use of AI tools in research involving human participants must be detailed in the IRB protocol and approved prior to implementation, with strict data classification applied to participant data and PHI.
View evidence →Student conduct guidance provides that an instructor suspecting unauthorized AI use should contact the student directly to have a meeting regarding their concerns.
View evidence →CTLM guiding principles direct educators to design pedagogically meaningful assessments, protect student intellectual property and FERPA records, and continuously articulate course expectations.
View evidence →Institutional guidance requires human oversight and review of any AI-assisted code before implementation; formal centralized procurement approval workflows for all commercial AI tools remain an unverified gap.
View evidence →