The University of Arizona

Student AI Guidelines & Principles Image AI tools like ChatGPT and Copilot can be helpful in your classes—but it’s important to know the rules. At the University of Arizona, academic honesty includes how you use AI. That means using these tools the right way, with permission and transparency. What You Need to Know Ask before you use AI: You can only use AI for assignments if your instructor says it’s OK. Using AI without permission could be a violation of the Code of Academic Integrity and may be treated as academic misconduct. Check the syllabus: Many instructors use a Red-Yellow-Green model to explain their AI rules: Red: AI use is not allowed Yellow: You can use AI, but only with permission Green: AI use is encouraged, as long as you follow the rules and cite it Cite your sources: If your instructor allows AI, be sure to give credit. Just like quoting a source, AI-generated content needs to be cited. View AI citation guidelines Different programs may have different rules: Some colleges or departments have their own guidelines for AI use: College of Medicine(Tucson) Policy on Student Use of AI James E. Rogers College of Law Generative AI Legal Research Guide University of Arizona Global Campus Responsible Use of AI Guidelines Helpful Resources AI Guide for Students AI Citation Guidelines AI Guidelines & Principles AI Guidelines Student Guidelines Instructor AI Policy Guide Generative AI Use in Research

Collected: 2026-10-08 · 79–100
SHA-256: 3d6b69ac44a83602bf664978d9798335988bb861989a8aa2ae085cbe0d104f35

Students have the right to a fair consideration of the charges, to see the evidence, and to confidentiality, as allowed by law and fairness to other affected persons. Procedures under this Code shall be conducted in a confidential manner, although a student has the right to an advisor in all procedures under this Code. The Dean of Students serves as advisors to students on any questions of process related to this Code. Academic Integrity Procedures I. Faculty-Student Conference The faculty member of record for the course (i.e., responsible for signing the grade sheet) conducts these procedures and is responsible for ensuring that they are followed. If faculty allege a violation of this Code has occurred, they shall make sure that students receive written notice in advance of the conference within a reasonable timeframe, detailed reason for the conference, and fair consideration of the charges against them. The faculty member must confer with the student within 15 academic days (hereinafter referred to as “days”) of receiving evidence of a suspected violation of this Code, unless good cause is shown for an extension of no more than 30 days. Such an extension must be approved by the Dean of the College. After 15 academic days the faculty member may proceed with imposing decision and sanction for an alleged violation if the student has not responded to reasonable attempts for the conference to take place. If the faculty member has not acted on the alleged violation after 15 academic days, then the student shall not be subject to this code for the alleged violation in question. The faculty member shall confer with the student in private, explain the allegations, present any evidence, and hear the student's response. If more than one student is involved in an incident, separate conferences are recommended but not required. When dealing with students who are unavailable for the conference, students not enrolled in the class, or graduate students, refer to the General Provisions. After the conference, the faculty member shall decide by a preponderance of the evidence whether or not the student has committed an act prohibited by this Code. “Preponderance of the evidence” means that it is more likely than not that a violation of this Code occurred. If the evidence does not support a finding of a violation, the University will make no record of the incident in any University files. The student may continue in the class without prejudice. If the evidence supports a finding that the student has engaged in misconduct, the faculty member shall impose sanctions after considering the seriousness of the misconduct, the student's state of mind, and the harm done to the University and to other students. In addition, the faculty member shall consider mitigating and aggravating factors in accordance with the provisions of ABOR Policy 5-308.H. A faculty member may impose any one or a combination of the following sanctions: a written warning, loss of credit for the work involved, reduction in grade, notation of the violation(s) on the student’s transcript, a failing grade in the course, or revocation of a student’s degree. The faculty member may also impose a sanction of suspension or expulsion from the program, department, college, or University. When appropriate, faculty members may also assign students to participate in educational sanctions that address the violation of this Code. If the faculty member assigns a notation on the transcript, suspension or expulsion from the University, or revocation of a degree as a sanction, the student is automatically granted an appeal to the Dean of the College. Within 10 days of the conference, the faculty member shall prepare a written decision outlining the charges, evidence, findings, conclusions, and sanctions imposed. The faculty member should complete the online Record of Faculty-Student Conference form. The Dean of Students Office will send notification to the student (as provided in the "Notice" section under General Provisions) and to the Academic Dean. The faculty will be copied on the notice. See the General Provisions section for Grade Before Appeals.

Collected: 2026-10-08 · 128–133
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

Students or Faculty Not Available For Conference In cases where the student is not available, e.g., out of the area after final exams, the faculty member shall make every reasonable effort to contact the student through personal contact, telephone, University email, or mail to inform the student of the charges. If the faculty member is able to contact the student, the Faculty-Student Conference shall be scheduled as soon as both parties are available, e.g., at the beginning of the next semester. If either of the parties will not be available for an extended period, the Faculty-Student Conference shall be held via telephone. If after several efforts, contact cannot be established, the faculty member may impose sanctions but must send a letter or copy of the "Record of Faculty-Student Conference" form via certified return receipt requested mail to the student's last permanent address outlining the charges, findings, conclusions and sanctions.

Collected: 2026-10-08 · 178–179
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

Allowed Data Types Public Internal Restricted Restricted & Regulated AI Tools FERPA HIPAA U of A GenAI Yes Yes Yes Yes2 No U of A Soteria Yes Yes Yes No Yes CoPilot Enterprise1 Yes Yes No Yes2 No Google Gemini Enterprise1 Yes Yes No Yes2 No Zoom AI Companion Enterprise1 Yes Yes No Yes2 No Free AI tools, no enterprise license (ChatGPT, Claude, Gemini, etc.) Yes No No No No Paid AI tools, no enterprise license (ChatGPT, Claude, Gemini, etc.) Yes No No No No Allowed Data Types Continued Restricted & Regulated AI Tools PII PCI ITAR/EAR IRB CUI GLBA U of A GenAI No No No No No No U of A Soteria No No No No No No CoPilot Enterprise1 No No No No No No Google Gemini Enterprise1 No No No No No No Zoom AI Companion Enterprise1 No No No No No No Free AI tools, no enterprise license (ChatGPT, Claude, Gemini, etc.) No No No No No No Paid AI tools, no enterprise license (ChatGPT, Claude, Gemini, etc.) No No No No No No 1) Enterprise License requires that you use the tool with your U of A NetID account. 2) Yes, when used appropriately. The tool itself does not use inputs to train AI models, and access to prompts and outputs is limited to the user who enters them. However, any outputs that are of or about an identifiable student and are maintained by the university (for example, saved, downloaded, or incorporated into institutional systems or files) may become education records under FERPA. If maintained by the institution, those records would be subject to student records requests and institutional retention and disclosure obligations. To minimize FERPA risk, the university recommends removing all personally identifiable information (PII) before using the tool with student-related scenarios and deleting the chat after use. The tool should not be used to store, retain, or maintain student records.

Collected: 2026-10-08 · 90–203
SHA-256: d8f203858d0d74ed89a4fbe273a1c68ade28a7c2b8b76845d8b39d9b89058dcb

The student may appeal the faculty member’s decision and sanctions to the Dean of the College or his/her designee. The student shall deliver the form entitled "Request for Appeal to Dean of the College" to the Dean of the College within 10 days of the date on which the “Record of Faculty-Student Conference” is postmarked electronically or via postal mail. The Dean of the College may extend this filing period if the student shows good cause for the extension. If a student does not appeal within the time provided, the decision and sanctions of the faculty member will be final. Within 15 days of receiving the appeal, the Dean of the College shall schedule the appeal hearing for this specific case only. The appeal hearing must be concluded within 30 days of receiving the appeal. Upon appeal, the Dean of the College shall review the faculty member’s decision, sanctions and supporting evidence, and any evidence provided by the student, and shall confer with the faculty member and the student. The Dean of the College shall have the authority to uphold, modify, or overturn the faculty member’s decision and sanctions. If the Dean of the College finds: that the conclusion of a violation is not supported by the evidence, then he/she shall render a finding of no violation and that the sanction(s) imposed be overturned. that the conclusion of a violation is supported by the evidence and the sanction imposed is appropriate, then he/she shall uphold the faculty member's decision and sanction(s). that the conclusion of a violation is supported by the evidence, and the sanction(s) imposed are inadequate or excessive, then he/she shall modify the sanction(s) as appropriate. The Dean of the College shall notify the student, the faculty member and the Dean of Students in writing of his/her decision as provided in the "Notice" section under General Provisions. The Dean of the College should use the form entitled "Record of Appeal to Dean of the College" for this purpose if the Dean of the College decides no violation occurred, all reference to the charge shall be removed from the student's University records, and the student may continue in the class without prejudice. If the semester has ended prior to the conclusion of the appeal process, the faculty member shall calculate the grade without the sanction. If work was not completed due to the academic integrity allegation, the faculty member and the student shall confer and a grade of "I" shall be assigned. If a grade of "I" is assigned, the student shall have the opportunity to complete any remaining work without prejudice within the timeframe set forth in the student’s academic catalog. If the alleged academic integrity violation and subsequent appeal process continues past a student’s graduation date, the Dean of the College should make every reasonable attempt to hear the appeal in an expedited manner. If the Dean of the College is unable to hear the appeal in an expedited manner the Vice President for Instruction will hear the appeal according to the procedures set forth above.

Collected: 2026-10-08 · 138–144
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

The faculty member of record for the course (i.e., responsible for signing the grade sheet) conducts these procedures and is responsible for ensuring that they are followed. If faculty allege a violation of this Code has occurred, they shall make sure that students receive written notice in advance of the conference within a reasonable timeframe, detailed reason for the conference, and fair consideration of the charges against them. The faculty member must confer with the student within 15 academic days (hereinafter referred to as “days”) of receiving evidence of a suspected violation of this Code, unless good cause is shown for an extension of no more than 30 days. Such an extension must be approved by the Dean of the College. After 15 academic days the faculty member may proceed with imposing decision and sanction for an alleged violation if the student has not responded to reasonable attempts for the conference to take place. If the faculty member has not acted on the alleged violation after 15 academic days, then the student shall not be subject to this code for the alleged violation in question. The faculty member shall confer with the student in private, explain the allegations, present any evidence, and hear the student's response. If more than one student is involved in an incident, separate conferences are recommended but not required. When dealing with students who are unavailable for the conference, students not enrolled in the class, or graduate students, refer to the General Provisions.

Collected: 2026-10-08 · 131–131
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

The instructor should notify and confer with the student to gather more information about the allegation. If the instructor determines, by a preponderance of evidence, that a violation has occurred, the incident should be documented on the Record of Faculty/Student Conference form. The student should receive a copy of this form. The student has the right to appeal an instructor’s decision and the sanctions imposed. To appeal, the student should follow the steps below: Within 10 academic days of receiving the Record of Faculty/Student Conference form, the student should complete and deliver a form called the Request to Appeal to the College Dean to the Dean of Students Office. If the student does not appeal within the time provided, the decision and sanctions of the instructor are final. Once submitted, the College Dean will meet separately with the student and the instructor to discuss the incident. After this meeting, the College Dean will rule on the case. The appeal process can take up to 30 academic days and usually the College Dean’s decision is final.

Collected: 2026-10-08 · 124–129
SHA-256: e5c0f487d48c5405c8313083581929410f1a248e2f3ba2e0bbca2d3fd58b87ef

V. Appeal to University Hearing Board The student may appeal to a University Hearing Board any decision of the Dean of the College or the Academic Dean that imposes suspension or expulsion from the University, provides for a notation on the student’s transcript, or revokes a student’s degree. The student may also appeal to a University Hearing Board if the Dean of the College failed to act on a request for an appeal of a faculty member’s decision within the 30 day period. The Dean of the College may grant the student the option to appeal to a University Hearing Board if the sanction of a failing grade is imposed and the Dean of the College believes reasonable persons would disagree on whether a violation occurred. The appeal must be filed within 10 days from receipt of the decision or the Dean of the College’s failure to act, by providing written notice of appeal to the Dean of Students Office. The student should use the form entitled “Request for Appeal to a University Hearing Board” for this purpose. If a student does not appeal within the time allowed, the most recent decision of record shall become final. The University Hearing Board shall follow the procedures set forth in The Student Disciplinary Procedures with the following modifications: The Hearing Board shall be composed of three faculty and two students and shall convene within 30 days of the time the student files the appeal. Wherever the term Vice President of Student Affairs appears, it shall be replaced with Senior Vice President for Academic Affairs/Provost. The Provost is empowered to change grades and the Registrar shall accept the Provost's decision. The Provost shall also notify the parties of the final decision. The Provost may designate a Vice Provost or other Vice President to act on his/her behalf. Wherever the Dean of Students is indicated as presenting evidence or witnesses, it shall be replaced with the faculty member who made the charges or his/her representative. Additionally, the Academic Dean or designee may also present evidence to support sanctions for multiple violations. The student may be assisted throughout the proceedings by an advisor or may be represented by an attorney. If the student is represented by an attorney, the faculty member may also be represented by an attorney selected by the University’s Office of the General Counsel. The faculty member has the same right as students to challenge the participation of any Board member, as noted in the Student Disciplinary Procedures. The Board may, in its recommendations, address any egregious violations of process. Sanctions for multiple violations will be recommended and presented to the Board by the Academic Dean or his/ her designee.

Collected: 2026-10-08 · 150–158
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

The faculty member of record for the course (i.e., responsible for signing the grade sheet) conducts these procedures and is responsible for ensuring that they are followed. If faculty allege a violation of this Code has occurred, they shall make sure that students receive written notice in advance of the conference within a reasonable timeframe, detailed reason for the conference, and fair consideration of the charges against them. The faculty member must confer with the student within 15 academic days (hereinafter referred to as “days”) of receiving evidence of a suspected violation of this Code, unless good cause is shown for an extension of no more than 30 days. Such an extension must be approved by the Dean of the College. After 15 academic days the faculty member may proceed with imposing decision and sanction for an alleged violation if the student has not responded to reasonable attempts for the conference to take place. If the faculty member has not acted on the alleged violation after 15 academic days, then the student shall not be subject to this code for the alleged violation in question. The faculty member shall confer with the student in private, explain the allegations, present any evidence, and hear the student's response. If more than one student is involved in an incident, separate conferences are recommended but not required. When dealing with students who are unavailable for the conference, students not enrolled in the class, or graduate students, refer to the General Provisions.

Collected: 2026-10-08 · 131–131
SHA-256: 26a7083bb367ca86ceb45445edd484b22b9591c856d9fcdd60921987be7d7d4a

Be specific about what tools are or are not allowed (Grammarly, research tools, etc.) Note: AI detection software is not reliable and can lead to false accusations. SYLLABUS TEMPLATE: AI is Never Permitted This course is designed to build your original thinking, writing, and problem-solving skills, and using GenAI tools to replace this work would interfere with your learning. Therefore, using GenAI to complete graded assignments in this course will be considered a violation of the Code of Academic Integrity, specifically the prohibition against submitting work that is not your own. If you are in doubt as to whether you are misusing AI tools or want to discuss AI usage in this course, please contact me. Questions to Consider Regardless of your chosen course AI policy: Have you created opportunities for students to ask questions and have discussions about AI and its use in your course? How will you explain policy benefits for student learning, personal, and professional development? Will you need to adjust instructions, assignments, or assessments? What specific information should students provide when acknowledging AI use, and how much detail is required? How will you handle course AI policy violations? We recommend a tiered approach that begins with a direct conversation with the student. Best Practices for Communication and Implementation Please note that AI detection software is not recommended. These tools are unreliable and biased, which can result in false accusations, erode student confidence, and undermine the effectiveness of a learning environment. Communicate your AI policy early and often. Explain your AI policy in the syllabus, the start module in your Brightspace course site, and when giving assignment instructions.

Collected: 2026-10-08 · 160–175
SHA-256: ba5b4c704615f38e9ff4b4eea896f41bd48ae23a345671489142824859959323