Carleton University

Conditions & exceptions

No course-independent permission inferred.

Using AI tools to generate content for assignments and presenting it as one’s own original work, as well as copying or paraphrasing the content produced by AI tools without proper citations and the instructor’s consent, are both considered to be in violation of academic integrity. See Carleton’s policy on academic integrity for more information. If you suspect that an assignment has been completed with unauthorized use of generative AI tools, you should not confront the student or engage in punitive actions. Instead, you should proceed as with any other potential allegation of academic misconduct and report them to the dean’s office. You should not rely on AI detection tools for allegations of academic misconduct. Instead, provide as much background information and details as possible about the context of your course and/or discipline that would allow the dean’s office to gain a better understanding of each potential case. Carefully document any problems with a student’s assignment that would violate the Academic Integrity Policy, such as missing, inaccurate or fictitious references. Preparing Syllabus Language Whether you decide to encourage the use of AI tools in your course or not, it’s important to clearly communicate your expectations with students. You should describe how students ought to engage with GenAI in your course, including examples of what is permitted and what isn’t, as well as how AI use should be documented, if at all. It’s also important to explain your rationale for adopting your AI policy. We’ve prepared some sample syllabus language to help you get started.

Collected: 2026-10-09 · 31–35
SHA-256: d0cb596c20dede2d75b713a79ac83ffb813e602ad17dcaf0a6d7c149774e5d82

Conditions & exceptions

Source-page platform scope; course permission separate.

Ensure you have Enterprise Data Protection enabled by taking the following steps. 1. Log In with Your MC1 Password To ensure Enterprise Data Protection is enabled when using Microsoft Copilot, remember to log in with your MyCarletonOne password 2. The Green Shield Means You’re Safe After logging in, look for the green shield in the upper right-hand corner of their chat session to confirm that Enterprise Data Protection is enabled. Data Protection Risk Assessments A Data Protection Risk Assessment (DPRA) evaluates the cybersecurity controls for cloud data, the protections for personally identifiable information (PII) and legal and insurance protections for Carleton. This includes “free” services. AI is extremely resource intensive and vendors of LLMs profit from access to our data. Use in an academic setting may violate the LLM’s terms of use, as most “free” software is free for home use only. Using unapproved AI puts Carleton at legal, financial and reputational risk. Such use may contravene the university’s Cloud Computing Security policy. Microsoft Copilot is the only GenAI platform that has successfully completed a DPRA, and is therefore Carleton’s only approved platform.

Collected: 2026-10-09 · 35–43
SHA-256: b3be4ea0ea4a35bdbdd37147ba4df1c266598e029429e5a9290ae3443c5c44dd

Conditions & exceptions

Published Senate-linked 2021 version; currentness not exhaustively certified.

The student or Dean may request a meeting to discuss the allegation. If a meeting is required, it will be scheduled to occur normally within fifteen (15) working days or as soon thereafter as practicable following the receipt of the allegation by the Dean’s office. At the request of either the Dean or the student, a representative from Ombuds Services may be invited to the meeting as an impartial observer. If the student does not respond to the Dean’s Letter of Allegation within 5 working days, or if the student does not attend a scheduled meeting, the Dean may then make a decision based on the available evidence.

Collected: 2026-10-09 · 391–399
SHA-256: 197146895e2a89c53a3d9fd8556feda847d334f7c0c94165004470314fc8e4ae

Conditions & exceptions

Full policy uses working days; shorter summary discrepancy retained; no automatic stay or late acceptance.

The Appeal Process An appeal should be started by a student at the University Registrar’s Office within ten (10) working days from the time that the student receives the letter notifying them of the sanction imposed under the Policy. The original sanction will remain in effect until the appeal process is completed. In cases of extreme hardship, and following a request from the student, the Committee may grant a student a stay of sanction pending appeal. In this case, a grade of GNA may be given to the student until the appeal is decided. Appeals are submitted on-line using the University Registrar’s Office On-line Appeal Application form made available on the University Registrar’s Office website. The appeal must contain a concise statement that identifies precisely the grounds for the appeal. Students are advised to consult with Ombuds Services for assistance in completing their appeal documentation.

Collected: 2026-10-09 · 645–657
SHA-256: 197146895e2a89c53a3d9fd8556feda847d334f7c0c94165004470314fc8e4ae

3. The appeal process should follow the timelines set out in the Policy. Timeframes are subject to extension only in exceptional circumstances, such as medically documented illness or religious obligations. A request for an extension should be directed to the University Registrar’s Office. The Officeof Equity Services will provide students with advice on how to document religious obligations.

Collected: 2026-10-09 · 769–772
SHA-256: 197146895e2a89c53a3d9fd8556feda847d334f7c0c94165004470314fc8e4ae

Appeal Process All students have the right to appeal a sanction imposed pursuant to this Policy to the Student Academic Integrity Appeals Committee. A decision and/or a penalty imposed under the procedures described above should be made within ten (10) days after you have been advised of the decision and/or sanction. Normally, the original sanction will remain in effect until the appeal is completed. Filing an Appeal Appeals shall be made in writing using the online appeal application form. The appeal must contain a concise statement that identifies precisely the grounds for the appeal. You are advised to consult with the Ombudsperson or the Assistant Registrar, Central Academic Records for assistance in completing your appeal documentation. Appeal Decision The Committee will notify the appellant and original decision-maker in writing within ten (10) days of the time and date that the Senate Committee meets to review the appeal application.

Collected: 2026-10-09 · 105–110
SHA-256: cdaed50f87af353d59900126b5f24b192aaee51f0f1cd68288f5b3c3c6b84f40

Decision Making Process: The Committee shall decide upon appeals after considering documentation provided by the student, the file provided by the Dean’s office, and other relevant information. The procedural rules for the hearing of an appeal are attached to the Policy as Terms of Reference. The Committee shall communicate its appeal decision to the student, the original decisionmaker(s), Ombuds Services, and individuals who received a copy of the Dean’s decision letter in writing within ten (10) working days from the time that the Committee’s decision is made.

Collected: 2026-10-09 · 674–682
SHA-256: 197146895e2a89c53a3d9fd8556feda847d334f7c0c94165004470314fc8e4ae