The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot. Staff using these tools should be logged in from their work account.
Microsoft Copilot is listed for Essex, University of in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
"...false authorship or contract cheating, including the soliciting of a third party or the use of artificial intelligence, machine learning or other automated technology, to produce material that is then submitted for assessment and presented as one's own original work."
Essex student guidance states that AI-generated work should not be presented as a student's own assignment work and that using AI or other automated technology to produce material submitted as one's own original work is an academic offence.
At Essex, we want you to explore generative AI tools responsibly. But when you use these tools, remember to think about things like keeping your data safe, respecting copyrights, and being honest in your academic work.
The University of Essex encourages students to explore and use generative AI tools responsibly, with attention to data safety, copyright, and academic honesty.
Generative AI tools may not be used for the following purposes: Decision-making: Generative AI should never be the sole decision maker... Processing or analysing confidential or personal information... Where the Generative AI tool is a 'personal' account and has not been approved for use by the University.
Essex staff guidance says generative AI tools may not be used as a sole decision maker, to process or analyse confidential or personal information, or through unapproved personal accounts.
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot. Staff using these tools should be logged in from their work account.
Microsoft Copilot is listed for Essex, University of in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
"...false authorship or contract cheating, including the soliciting of a third party or the use of artificial intelligence, machine learning or other automated technology, to produce material that is then submitted for assessment and presented as one's own original work."
Essex student guidance states that AI-generated work should not be presented as a student's own assignment work and that using AI or other automated technology to produce material submitted as one's own original work is an academic offence.
At Essex, we want you to explore generative AI tools responsibly. But when you use these tools, remember to think about things like keeping your data safe, respecting copyrights, and being honest in your academic work.
The University of Essex encourages students to explore and use generative AI tools responsibly, with attention to data safety, copyright, and academic honesty.
Generative AI tools may not be used for the following purposes: Decision-making: Generative AI should never be the sole decision maker... Processing or analysing confidential or personal information... Where the Generative AI tool is a 'personal' account and has not been approved for use by the University.
Essex staff guidance says generative AI tools may not be used as a sole decision maker, to process or analyse confidential or personal information, or through unapproved personal accounts.
Generative AI tools may not be used for the following purposes: Decision-making: Generative AI should never be the sole decision maker... Processing or analysing confidential or personal information... Where the Generative AI tool is a 'personal' account and has not been approved for use by the University.
Essex staff guidance says generative AI tools may not be used as a sole decision maker, to process or analyse confidential or personal information, or through unapproved personal accounts.
Staff using Generative AI in their work must ensure that they comply with our Information Security Policy and IT Acceptable Use Policy and follow the principles below.
Essex staff guidance for business operations says staff using generative AI in their work must comply with the University's Information Security Policy, IT Acceptable Use Policy, and relevant legal requirements.
Hosts should inform attendees at the beginning of the meeting if they intend to use AI Companion, just as they do when meetings are recorded. Zoom automatically sends the meeting summary to the organiser. Always review and edit it before sharing.
Essex Zoom AI Companion guidance says hosts should inform attendees when AI Companion will be used, review and edit AI-generated meeting summaries before sharing, and check errors before sharing.
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot. Staff using these tools should be logged in from their work account.
Microsoft Copilot is listed for Essex, University of in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
Generative AI tools may not be used for the following purposes: Decision-making: Generative AI should never be the sole decision maker... Processing or analysing confidential or personal information... Where the Generative AI tool is a 'personal' account and has not been approved for use by the University.
Essex staff guidance says generative AI tools may not be used as a sole decision maker, to process or analyse confidential or personal information, or through unapproved personal accounts.
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot... Staff wishing to use a Generative AI tool not listed on this page must request that this is considered by the Deputy CTO via the DITS Helpdesk in the first instance.
Essex staff guidance identifies Zoom AI Companion and Microsoft Copilot as approved generative AI tools with established contractual agreements and University licensing, and directs staff to request review before using other tools.
"...false authorship or contract cheating, including the soliciting of a third party or the use of artificial intelligence, machine learning or other automated technology, to produce material that is then submitted for assessment and presented as one's own original work."
Essex student guidance states that AI-generated work should not be presented as a student's own assignment work and that using AI or other automated technology to produce material submitted as one's own original work is an academic offence.
At Essex, we want you to explore generative AI tools responsibly. But when you use these tools, remember to think about things like keeping your data safe, respecting copyrights, and being honest in your academic work.
The University of Essex encourages students to explore and use generative AI tools responsibly, with attention to data safety, copyright, and academic honesty.
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot... Staff wishing to use a Generative AI tool not listed on this page must request that this is considered by the Deputy CTO via the DITS Helpdesk in the first instance.
Essex staff guidance identifies Zoom AI Companion and Microsoft Copilot as approved generative AI tools with established contractual agreements and University licensing, and directs staff to request review before using other tools.
Updates to this site's reviewed record, not confirmation that the university changed its policy.
Update records are not available for this page yet.
Reviewed record
Reviewed claims
7 reviewed claims
Academic Integrity 1 reviewed claim
Academic Integrity
Essex student guidance states that AI-generated work should not be presented as a student's own assignment work and that using AI or other automated technology to produce material submitted as one's own original work is an academic offence.
"...false authorship or contract cheating, including the soliciting of a third party or the use of artificial intelligence, machine learning or other automated technology, to produce material that is then submitted for assessment and presented as one's own original work."
Source language
English (en)
Snapshot hash
2a4b87a9…
Retrieved
May 16, 2026
Evidence locator
What would be cheating?
Teaching 1 reviewed claim
Teaching
The University of Essex encourages students to explore and use generative AI tools responsibly, with attention to data safety, copyright, and academic honesty.
At Essex, we want you to explore generative AI tools responsibly. But when you use these tools, remember to think about things like keeping your data safe, respecting copyrights, and being honest in your academic work.
Source language
English (en)
Snapshot hash
2a4b87a9…
Retrieved
May 16, 2026
Evidence locator
The University's position on AI
Privacy 2 reviewed claims
Privacy
Essex staff guidance for business operations says staff using generative AI in their work must comply with the University's Information Security Policy, IT Acceptable Use Policy, and relevant legal requirements.
Staff using Generative AI in their work must ensure that they comply with our Information Security Policy and IT Acceptable Use Policy and follow the principles below.
Source language
English (en)
Snapshot hash
ed7a9521…
Retrieved
May 16, 2026
Evidence locator
Our principled approach
Privacy
Essex Zoom AI Companion guidance says hosts should inform attendees when AI Companion will be used, review and edit AI-generated meeting summaries before sharing, and check errors before sharing.
Hosts should inform attendees at the beginning of the meeting if they intend to use AI Companion, just as they do when meetings are recorded. Zoom automatically sends the meeting summary to the organiser. Always review and edit it before sharing.
Source language
English (en)
Snapshot hash
750a4859…
Retrieved
May 16, 2026
Evidence locator
Safety and best practices
AI tool use 2 reviewed claims
Ai Tool Treatment
Microsoft Copilot is listed for Essex, University of in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
Review: Agent reviewedConfidence97%
Normalized value: {"tool":"microsoft_copilot","rawToolName":"Microsoft Copilot","description":"University of Essex licenses and approves Microsoft Copilot for staff business use under an established contractual agreement.","howToObtain":"Staff sign in to Copilot with their Essex work account.","costToUser":"Covered by the university licence.","availability":"conditionally_allowed","endorsementType":"institutionally_licensed_or_procured"}
Last checked
Jul 16, 2026
Last changed
Jul 16, 2026
Original evidence
Evidence 1
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot. Staff using these tools should be logged in from their work account.
Localized display only
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot. Staff using these tools should be logged in from their work account.
Source language
English (en)
Snapshot hash
65e3ef4f…
Retrieved
Jul 16, 2026
Ai Tool Treatment
Essex staff guidance says generative AI tools may not be used as a sole decision maker, to process or analyse confidential or personal information, or through unapproved personal accounts.
Generative AI tools may not be used for the following purposes: Decision-making: Generative AI should never be the sole decision maker... Processing or analysing confidential or personal information... Where the Generative AI tool is a 'personal' account and has not been approved for use by the University.
Source language
English (en)
Snapshot hash
ed7a9521…
Retrieved
May 16, 2026
Evidence locator
Where the use of Generative AI is not permitted
Procurement 1 reviewed claim
Procurement
Essex staff guidance identifies Zoom AI Companion and Microsoft Copilot as approved generative AI tools with established contractual agreements and University licensing, and directs staff to request review before using other tools.
The approved Generative AI tools where we have an established contractual agreement and are licenced to the University is Zoom AI Companion and MS Copilot... Staff wishing to use a Generative AI tool not listed on this page must request that this is considered by the Deputy CTO via the DITS Helpdesk in the first instance.
Source language
English (en)
Snapshot hash
ed7a9521…
Retrieved
May 16, 2026
Evidence locator
Approval process and use of Generative AI tools
Source record
Official sources
4 sources
3 official URLs; 4 source attributions and their captured versions retained.
Artificial intelligence guidance | University of Essex
www.essex.ac.uk
University official source
essex.ac.uk
Hash and captured version
Artificial intelligence guidance | University of Essex · 2026-05-16T21:42:00.000Z
Representation unspecified in this historical record; do not assume an original-file hash.
Citation: University AI Policy Tracker. "Essex, University of AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/essex-university-of
Original university source language remains canonical. This tracker is not an official university statement.
Saved from University AI Policy Tracker. This record summarizes the cited sources; it is not an official university statement or assessment permission. Source and review dates are listed above. Hashes identify retained content, not authorization.
Questions students ask
Questions students ask
Can I use AI for my coursework?
Essex, University of has 4 source-backed public claims for coursework; deterministic analysis status: restricted.
