Vancouver, Canada

University of British Columbia

Reviewed policy snapshot

UBC requires permission for GenAI in assessed work, pairs approved institutional access with privacy safeguards, and requires disclosure when use is allowed.

Do

  • Obtain supervisor or committee approval and include the required thesis statement.
  • Check FIPPA compliance before sharing personal information.
  • Follow the stated method for acknowledging permitted GenAI use.

Don't

  • Do not use substantive GenAI in thesis work without the required approval.
  • Do not enter personal information into a tool without the required UBC privacy assessment.
  • Do not omit the acknowledgement required for allowed assessed use.

Audience

For researchers · Research and publication

Reviewed material is available for this audience.

Coursework & assignments

Conditional

UBC says students may use GenAI for assessed work only when expressly permitted by the instructor, supervisor, or program.

Reviewed evidence & official sources

Reviewed evidence

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.
Sprawdzone przez agenta
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Exams & assessment

Conditional

UBC includes exams among assessed work that require express permission before GenAI use.

Reviewed evidence & official sources

Reviewed evidence

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.
Sprawdzone przez agenta
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Disclosure & citation

Required

UBC says educators should tell students when and how to acknowledge GenAI use when it is allowed in assessed work.

Scope: Mixed scopeAssignmentExamThesis
Reviewed evidence & official sources

Reviewed evidence

UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.
Sprawdzone przez agenta
If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use.

Privacy & sensitive data

Restricted

UBC says personal information must not be entered into a generative-AI tool that has not passed its FIPPA compliance assessment.

Scope: Mixed scopeAssignmentExamThesis
Reviewed evidence & official sources

Reviewed evidence

Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (PIA), as to do so may be a breach of privacy.
Sprawdzone przez agenta
Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.

University-provided AI tools

Allowed in this scope

UBC identifies Microsoft Copilot for Organizations as an approved institutional chatbot for users with UBC credentials, but access is not assessment permission.

Scope: Mixed scopeProvision ≠ coursework permission
Reviewed evidence & official sources

Reviewed evidence

Microsoft Copilot for Organizations is the approved institutional GenAI chatbot at UBC, available to all faculty, students, and staff with UBC credentials, with PIA interim approval.
Sprawdzone przez agenta
Microsoft's GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar. Once you have logged in with your UBC credentials, look for the green Protected label - accompanied by a shield and check-mark icon - to confirm a secure connection.

Official sources

Research & publication

Required

UBC graduate students need approval for substantive GenAI use in research and thesis work and must include a GenAI use statement in the thesis preface.

Reviewed evidence & official sources

Reviewed evidence

Graduate students must obtain approval from their supervisor/committee for substantive GenAI use in research and thesis work, and must include a GenAI use statement in their thesis preface.
Sprawdzone przez agenta
The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. If GenAI was used in the research described, the drafting of, and/or the preparation of a thesis or dissertation, the Preface must include a concise description of how it was used.

Reviewed record

Zrecenzowane twierdzenia

20 reviewed claims

Academic Integrity

Students may only use GenAI for assessed work (assignments, exams, projects, theses) if expressly permitted by their instructor, supervisor, or program.

Przegląd: Sprawdzone przez agentaPewność97%

Wartość znormalizowana: student_genai_assessed_work_requires_permission

Oryginalny dowód

Dowód 1
For assessed work (assignments, exams, projects, theses, etc.), students may only use GenAI if expressly permitted by their instructor, supervisor, or program. Instructors set the conditions for GenAI use in submitted assessed academic work, including when and how its use must be acknowledged.

Academic Integrity

The use of applications to detect AI-generated content is strongly discouraged at UBC due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property. Turnitin AI detection is not enabled.

Przegląd: Sprawdzone przez agentaPewność97%

Wartość znormalizowana: ai_detection_strongly_discouraged

Oryginalny dowód

Dowód 1
The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Ai Tool Treatment

Copilot Chat (Basic) is listed for University of British Columbia in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.

Przegląd: Sprawdzone przez agentaPewność97%

Wartość znormalizowana: {"tool":"microsoft_copilot","rawToolName":"Copilot Chat (Basic)","description":"UBC Microsoft 365 Copilot Chat service with enterprise data protection.","howToObtain":"Use an active UBC Microsoft account through UBC's Microsoft 365 environment.","costToUser":"Included as part of UBC Microsoft 365 licensing for eligible users.","availability":"allowed","endorsementType":"institutionally_licensed_or_procured"}

Oryginalny dowód

Dowód 1
UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.

Widok lokalny only

UBC IT says Copilot Chat (Basic) is available to eligible UBC students, faculty, and staff through UBC's Microsoft 365 environment and is included as part of UBC's Microsoft 365 licensing for eligible users.

Academic Integrity

All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.

Przegląd: Sprawdzone przez agentaPewność96%

Wartość znormalizowana: genai_must_uphold_academic_integrity

Oryginalny dowód

Dowód 1
Academic integrity: All uses of GenAI at UBC must uphold academic integrity and adhere to the academic misconduct regulations in the UBC Okanagan and Vancouver calendars.

Prywatność

UBC says instructors or teaching assistants cannot require students to use GenAI or any other technology tool that requires sharing personal information unless the tool has undergone a UBC Privacy Impact Assessment review and been approved for use with personal information.

Przegląd: Sprawdzone przez agentaPewność96%

Wartość znormalizowana: pia_required_for_required_student_use

Oryginalny dowód

Dowód 1
In line with the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), instructors or teaching assistants cannot require that students use GenAI or any other technology tool that requires them to share personal information unless that tool has undergone a UBC PIA review and been approved for use with personal information.

Prywatność

Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (PIA), as to do so may be a breach of privacy.

Przegląd: Sprawdzone przez agentaPewność96%

Wartość znormalizowana: no_personal_info_in_non_pia_tools

Oryginalny dowód

Dowód 1
Do not enter personal information into any generative AI tool that has not been through UBC's FIPPA compliance assessment (Privacy Impact Assessment or PIA), as to do so may be a breach of privacy. Personal information includes names, personal contact information, student numbers, academic history, etc.

Nauczanie

UBC recognizes generative AI as a tool to assist in tasks, not a replacement for human creativity and judgment, and encourages experimentation within ethical and responsible use boundaries.

Przegląd: Sprawdzone przez agentaPewność95%

Wartość znormalizowana: genai_assistive_tool_not_replacement

Oryginalny dowód

Dowód 1
UBC also recognizes that generative AI is a tool to assist in our tasks, not a replacement for human creativity and judgment. UBC encourages experimentation and use within the boundaries of ethical and responsible use.

Nauczanie

Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements.

Przegląd: Sprawdzone przez agentaPewność95%

Wartość znormalizowana: faculty_staff_genai_use_permitted

Oryginalny dowód

Dowód 1
Faculty and staff may use GenAI in teaching and learning so long as this is within the bounds of legal, university, Faculty, or program-level policies and requirements, and the guidelines below.

Ai Tool Treatment

Microsoft Copilot for Organizations is the approved institutional GenAI chatbot at UBC, available to all faculty, students, and staff with UBC credentials, with PIA interim approval.

Przegląd: Sprawdzone przez agentaPewność95%

Wartość znormalizowana: microsoft_copilot_approved_institutional_tool

Oryginalny dowód

Dowód 1
Microsoft's GenerativeAI Tool Copilot for Organizations is available for UBC faculty, students, and staff from any place you would normally access Copilot, such as copilot.microsoft.com or the Microsoft Edge web browser sidebar. Once you have logged in with your UBC credentials, look for the green Protected label - accompanied by a shield and check-mark icon - to confirm a secure connection.

Academic Integrity

Graduate students must obtain approval from their supervisor/committee for substantive GenAI use in research and thesis work, and must include a GenAI use statement in their thesis preface.

Przegląd: Sprawdzone przez agentaPewność95%

Wartość znormalizowana: grad_students_genai_approval_and_declaration_required

Oryginalny dowód

Dowód 1
The substantive (i.e. non-editorial) use by graduate students of Generative AI tools and outputs must be done with full transparency and with the approval of the academic(s) responsible for evaluating the given work in question -- course instructor, research supervisor, or other advisor as appropriate. If GenAI was used in the research described, the drafting of, and/or the preparation of a thesis or dissertation, the Preface must include a concise description of how it was used.

Nauczanie

Use of GenAI in teaching and learning should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data.

Przegląd: Sprawdzone przez agentaPewność94%

Wartość znormalizowana: genai_respect_indigenous_data_sovereignty

Oryginalny dowód

Dowód 1
Indigenous data sovereignty: Use of GenAI should respect Indigenous data sovereignty and community protocols for use and sharing of Indigenous knowledges, intellectual properties, and data. Harm from false information about Indigenous communities, cultures, knowledges, histories, and contexts should be avoided.

Ai Tool Treatment

UBC lists generative AI tools by whether they are approved for required instructional use.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC lists generative AI tools by whether they are approved for required instructional use.

Oryginalny dowód

Dowód 1
Privacy Impact Assessments for GenerativeAI Instructional Use at UBC

Ai Tool Treatment

UBC says students must not be required to sign up for or use ChatGPT 5 with an account.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC says students must not be required to sign up for or use ChatGPT 5 with an account.

Oryginalny dowód

Dowód 1
No. Students must not be required to sign up for or use ChatGPT 5 with an account.

Ai Tool Treatment

UBC allows required instructional use of Microsoft Copilot for Organizations with caution when students use UBC credentials and avoid personal information or intellectual property.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC allows required instructional use of Microsoft Copilot for Organizations with caution when students use UBC credentials and avoid personal information or intellectual property.

Oryginalny dowód

Dowód 1
Yes, with caution: Students should log in with their UBC credentials, be reminded not to enter personal information or intellectual property into the tool.

Nauczanie

UBC says instructors, supervisors, and programs should clearly communicate permitted and prohibited GenAI use to students.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC says instructors, supervisors, and programs should clearly communicate permitted and prohibited GenAI use to students.

Oryginalny dowód

Dowód 1
Instructors, supervisors, and programs should clearly communicate to students the permitted and/or prohibited use of GenAI in their academic work.

Academic Integrity

UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC says educators should tell students when and how to acknowledge GenAI use if GenAI tools are allowed in assessed work.

Oryginalny dowód

Dowód 1
If GenAI tools are allowed for student use in assessed work, educators should make it clear to students when and how they should acknowledge its use.

Academic Integrity

UBC strongly discourages use of AI-generated-content detectors because of concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC strongly discourages use of AI-generated-content detectors because of concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Oryginalny dowód

Dowód 1
The use of applications to detect AI-generated content is strongly discouraged at this time, due to concerns about effectiveness, accuracy, bias, privacy, and intellectual property.

Prywatność

UBC says instructors should not submit student work or personal information to AI detectors unless the detector has undergone UBC Privacy Impact Assessment review.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC says instructors should not submit student work or personal information to AI detectors unless the detector has undergone UBC Privacy Impact Assessment review.

Oryginalny dowód

Dowód 1
Instructors should not submit student academic work or personal information to AI detectors that have not undergone a UBC Privacy Impact Assessment.

Prywatność

UBC says a Privacy Impact Assessment is required for university tools and initiatives that handle personal information.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC says a Privacy Impact Assessment is required for university tools and initiatives that handle personal information.

Oryginalny dowód

Dowód 1
Under British Columbia’s Freedom of Information and Protection of Privacy Act, a Privacy Impact Assessment (PIA) is required for university tools and initiatives that handle personal information.

Prywatność

UBC conducts Privacy Impact Assessments case by case to mitigate privacy risks associated with information handling.

Przegląd: Sprawdzone przez agentaPewność90%

Wartość znormalizowana: UBC conducts Privacy Impact Assessments case by case to mitigate privacy risks associated with information handling.

Oryginalny dowód

Dowód 1
At UBC, PIAs are conducted on a case-by-case basis, with a focus on proactively mitigating privacy risks associated with information handling.

Source record

Oficjalne źródła

14 sources

Record information, JSON & citation
Recenzjaagent reviewedPewność97%Snapshot statusstrongSuma kontrolna migawkic3e61fee…JSONPubliczne JSON

Citation: University AI Policy Tracker. "University of British Columbia AI Policy Tracker record." Last checked July 19, 2026. https://eduaipolicy.org/universities/ubc

Original university source language remains canonical. This tracker is not an official university statement.

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