University of Chicago

Use of confidential data with publicly available GenAI tools is prohibited without prior security and privacy review. This includes personally identifiable employee, FERPA-covered student and HIPAA-covered patient data, and may include research that is not yet publicly available.

UChicago’s AI policy crosswalk states, in its staff Business Conduct context, that AI transcription or assistant tools may not secretly record or join meetings; AI use must protect confidential data. The underlying Business Conduct Policy was not independently obtained.

UChicago lists PhoenixAI for general use, with sensitive-information use subject to IRB approval. Separate PhoenixAI service terms govern citation, non-commercial use, monitoring and possible access restrictions or disciplinary action.

Azure AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information General Use Payment/support label: Enterprise Supported. This listing does not establish coursework or examination permission.

BoxAI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS high protection level.. Can be used for sensitive information with IRB approval. General Use Payment/support label: Enterprise Supported. This listing does not establish coursework or examination permission.

ChatGPT 3.5 is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. Only for non-sensitive information General Use Payment/support label: Free. This listing does not establish coursework or examination permission.

ChatGPT 4.0 is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. Only for non-sensitive information General Use Payment/support label: Free. This listing does not establish coursework or examination permission.

Anthropic Claude Commercial Accoun t is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. General Use Payment/support label: Free. This listing does not establish coursework or examination permission.

Claude Code on Amazon Bedrock is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information An AI-powered coding assistant that helps you build features, fix bugs, and automate development tasks. It understands your entire codebase and can work across multiple files and tools to get things done. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

claude.ai is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information; not to create website chatbots General Use Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Gemini through UChicago Google Workspace is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only non-sensitive data. Real-time research, complex reasoning, and integration into the tools available in Google Workspace. Payment/support label: Enterprise Supported. This listing does not establish coursework or examination permission.

Vertex AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. Only for non-central GCP tenant General Use Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Google Workspace Studio is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only non-sensitive data. Automatically enabled as a new Google Workspace for Education core service that allows users to build AI-driven agents and automated workflows using natural language. Note : Data may be shared with Google for model training unless users opt out in their settings. Payment/support label: Enterprise Supported. This listing does not establish coursework or examination permission.

PhoenixAI is listed in UChicago’s approved/restricted table under these data and purpose conditions: https://genai.uchicago.edu/phoenixai-service-usage-guidelines. Can be used for sensitive information with IRB approval. General Use Payment/support label: Enterprise-supported. This listing does not establish coursework or examination permission.

Llama 4 is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information A multimodal language model that enhances capabilities in text, image, audio, and video processing. Payment/support label: Free. This listing does not establish coursework or examination permission.

Copilot is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS high protection level.. Can be used for sensitive information with IRB approval. Various purposes to support Microsoft Products Payment/support label: Enterprise Supported. This listing does not establish coursework or examination permission.

NotebookLM (through UChicago Google Workspace) is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Contact us to discuss your specific use case. An AI -powered research and note-taking tool. Payment/support label: Enterprise-supported. This listing does not establish coursework or examination permission.

Perplexity.ai is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Free version may log and use identifiable queries for model improvement. Paid version has a stronger privacy policy and does not log identifiable quieres for model improvement. An AI-powered search and answer engine that combines large language models with live web search to deliver conversational responses. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Copilot in Power BI Pro is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. General Use Payment/support label: Free. This listing does not establish coursework or examination permission.

Slack AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. AI-generated outputs (e.g., summaries, recaps) may be posted in shared channels or viewed by multiple users. These outputs may surface, rephrase, or summarize others' messages, potentially highlighting content not intended for broader visibility. Slack’s privacy terms also permit use of data to improve AI features. Do not use with sensitive data. AI in Slack can summarize channels and threads and serve up daily recaps. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Chat2Learn is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS moderate protection level.. No SRDS high protection level level data use approval Provide conversation topics for parents to talk to their kids. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Chatfuel is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Administers surveys on Facebook as part of an ongoing research project Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

ClassBuddy is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information. Teaching Assistant that ingests uploaded course material from Canvas into its knowledgebase. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

DeepRoots is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available by its source.. Research Projects Payment/support label: Free. This listing does not establish coursework or examination permission.

ExtraHop AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for all data types. Can be used with sensitive flow data. For information security Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

GatherContent by Bynder is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Helps organizations scale up content production and deliver better quality content faster. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Gravyty Chatbot is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved for data that is made publicly available on University websites and institutionally approved documentation.. The chatbot shall be restricted to using only University websites and institutionally approved documentation as its information sources. It shall not retrieve, reference, or generate responses based on publicly available Internet content, in order to ensure the accuracy of answers and protect the institution’s reputation. Website chatbot designed for higher education. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Keen Platform is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Marketing decision support Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Mail Maestro is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information AI email assistant Payment/support label: Enterprise-supported. This listing does not establish coursework or examination permission.

Noodle Partners, PBC: Manage and Engage AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Manage AI: An AI-driven platform that helps improve programs and support students by turning data from systems like LMS and CRM. Engage AI: Uses public program data to engage prospective students in personalized conversations. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Parlay Ideas is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Creating class discussions Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Pensieve AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information. Grades student work. Payment/support label: Free. This listing does not establish coursework or examination permission.

Point and Click AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS high protection level.. Only for non-sensitive information Enhance features and efficiency of wellness services provided to students. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Python package Bertopic is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information A topic modeling technique that leverages transformers and c-TF-IDF to create dense clusters allowing for easily interpretable topics whilst keeping important words in the topic descriptions. Payment/support label: Free. This listing does not establish coursework or examination permission.

REV is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS moderate protection level.. No SRDS high protection level level data use approval. Transcription service that uses both human and AI (speech recognition). Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Scribe is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. SOP Documentation Payment/support label: Free. This listing does not establish coursework or examination permission.

Scribe AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information AI email assistant Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Site Improve Intelligence is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Helps enterprises plan, create and optimize content. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Sonix AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information. Transcription service Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

SprinklrAI+ is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Designed to enhance customer experience management across enterprises Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Tunnl Platform is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Allows users to build audiences and helps market to those audiences Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Ubiqus / Acolad is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS moderate protection level.. No SRDS high protection level level data use approval. Transcription/translation service Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Valo is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS moderate protection level (but more internal systems).. Event Monitoring Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Xapien is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Research engine used for due diligence on donors and partners. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

3 Play Media is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS moderate protection level.. No SRDS high protection level level data use approval. Transcription service, Accessibility Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Adobe Acrobat (built-in features) is listed in UChicago’s approved/restricted table under these data and purpose conditions: SRDS Public. Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. Software platform primarily for creating, editing, and managing PDF documents. Payment/support label: Free and Paid ( Procurement purchase required ) versions. This listing does not establish coursework or examination permission.

Adobe Acrobat AI Assistant (paid add-on) is listed in UChicago’s approved/restricted table under these data and purpose conditions: SRDS Public. Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. Software platform add-on that unlocks expanded capabilities (document-wide Q&A, full summarization, insights extraction, advanced rewrite tools). Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Airtable is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Airtable is a database tool - providing low-code applications for end users. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

AppSpace Digital Signage is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information. A multimodal language model that enhances capabilities in text, image, audio, and video processing. Payment/support label: Free. This listing does not establish coursework or examination permission.

Artist AI is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level. Only for non-sensitive information. AI-powered canvas integration for personalized learning and curriculum design. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Asana is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Project Management Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

CampusESP: Family Communication Module is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS low protection level.. Only for non-sensitive information Helps higher education institutions share content with families across web, mobile, email, and SMS. Payment/support label: Paid ( Procurement purchase required ). This listing does not establish coursework or examination permission.

Zoom AI Companion is listed in UChicago’s approved/restricted table under these data and purpose conditions: Approved up to SRDS high protection level.. Can be used to take notes that include sensitive information Taking meeting notes Payment/support label: Enterprise-supported. This listing does not establish coursework or examination permission.