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California Institute of Technology (Caltech)

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Coursework

Subject to the applicable conditions

AI coursework permission is decentralized to faculty under the Honor Code; HSS courses permit AI only in ways explicitly allowed by the instructor in the course materials, while Bi 1 (2026) prohibits generative AI unless explicitly assigned per problem.

Official source ↗

Exams

Scope-specific restrictions

In HSS, the course-material permissions apply to all assignments, including exams; uses not specifically allowed should be assumed disallowed. Bi 1 is a separate course example with its own assessment design, not an institute-wide rule.

Official source ↗

Disclosure

Disclosure requirements and exceptions

Disclose or reference GenAI use promptly, as applicable, and follow the relevant course or publisher instructions; official guidance does not mandate a universal prompt-log format or tool-version record.

Official source ↗

Privacy & sensitive data

Scope-specific restrictions

Inputting restricted or confidential data (FERPA, HIPAA, student records, IP, unpublished research) into consumer AI is strictly prohibited unless IMSS grants an exception with compensating controls.

Official source ↗

Institutional tools

Subject to the applicable conditions

The IMSS catalog lists free access for Copilot Web, Windows 11 Copilot, and Zoom AI Companion, and PTA ordering for Claude, ChatGPT, and Gemini seats; catalogue availability is separate from data approval.

Official source ↗

Research & publication

Important conditions remain unverified

Research misconduct is reviewed by ORC, not coursework honor bodies. Non-AWS vendors require no-training DPAs, and human subjects require IRB review. Specific institute-wide thesis AI rules remain unverified.

Official source ↗
More reviewed record topics

Academic integrity

Scope-specific restrictions

Academic dishonesty follows distinct institutional routes: undergraduate coursework is reviewed by the Board of Control and Undergraduate Deans (with Early Resolution and VPSA appeal options); graduate coursework violations are reviewed by the Dean of Graduate Studies with the Graduate Honor Council (GHC); research misconduct is handled separately by the Office of Research Compliance (ORC).

Official source ↗

Teaching guidance

Guidance, with task-specific requirements

CTLO and Hixon Writing Center provide syllabus guidance and strongly recommend against automated AI detection tools.

Official source ↗

Security and procurement

Scope-specific restrictions

Mandatory Security & Data Processing Addendum prohibiting model training on Caltech data for non-AWS vendors. Catalogue availability is separate from data approval; Restricted or Confidential Caltech data must follow approved-platform and exception requirements.

Official source ↗

Admissions: Fall 2027 applicants

Applicant obligation; consequences are discretionary

For the Fall 2027 application cycle, Caltech requires all applicants to review its ethical-use-of-AI guidelines before submitting supplemental essays. Noncompliance with those guidelines may result in rescission of admission. This is an admissions requirement for applicants, not a coursework rule or an automatic sanction for enrolled students.

Official source ↗

Before you submit

Do

  • For HSS work, check the uses expressly allowed in course materials.
    Site advice
  • Follow the course’s documentation instructions for permitted use.
    Requirement in this scope
  • For human-subject workloads, obtain IRB and IMSS review.
    Requirement in this scope

Don’t

  • Do not enter Restricted or Confidential data into consumer AI without the specific IMSS exception.
    Requirement in this scope
  • Do not use AI in Bi 1 unless the problem explicitly instructs it.
    Requirement in this scope
  • Do not confuse graduate coursework proceedings with research-misconduct proceedings.
    Site advice

AI use questioned?

California Institute of Technology (Caltech)

Read each cited rule for its course, academic unit, activity and exceptions. Site advice does not create a university obligation.

Investigation & response

Undergraduate respondents offered the Early Resolution Option have 7 calendar days to decide whether to accept responsibility and waive a full Board of Control hearing, and may seek the support of a trained community advisor.

Original evidence and scope

Undergraduate respondents offered the Early Resolution Option have 7 calendar days to decide whether to accept responsibility and waive a full Board of Control hearing, and may seek the support of a trained community advisor.

draft-rule-honorcode-ero-process
The responding student will be given 7 calendar days to decide which process to follow. As with the full Board of Control process, responding students may seek the advice and support of another member of the Caltech community in navigating the Early Resolution process.

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Official university source ↗

Respondents in conduct proceedings have the right to an advisor from the Caltech community (who may not be an attorney); Student Affairs staff, Board of Control representatives, and Conduct Review Committee members are trained to serve as advisors.

Original evidence and scope

Respondents in conduct proceedings have the right to an advisor from the Caltech community (who may not be an attorney); Student Affairs staff, Board of Control representatives, and Conduct Review Committee members are trained to serve as advisors.

draft-rule-honorcode-advisor-rights
To an advisor who must be a member of the Caltech community (but who may not be an attorney). Student Affairs staff, Board of Control representatives, and Conduct Review Committee members are all trained to serve as advisors to respondents going through conduct processes.

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Official university source ↗

Students with disabilities in handbook processes may request reasonable accommodation from CASS. Complaint details need not be disclosed except insofar as they assist determination. Arrangements are individual and must be requested in a timely manner.

Original evidence and scope

Students with disabilities in handbook processes may request reasonable accommodation from CASS. Complaint details need not be disclosed except insofar as they assist determination. Arrangements are individual and must be requested in a timely manner.

draft-rule-honorcode-disability-accommodation
Any student with a disability involved in any process outlined in the Honor Code

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Official university source ↗
Handbook has the right to request reasonable accommodation in order to ensure their

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Official university source ↗
full and equal participation in the process. Students wishing to request reasonable

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Official university source ↗
accommodations should make those requests directly to Caltech Accessibility

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Official university source ↗
Services for Students (CASS). Students do not have to disclose information about the

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Official university source ↗
complaint or charge to CASS to request reasonable accommodation except to the

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Official university source ↗
extent that it may assist in the determination of reasonable accommodations.

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Official university source ↗
Accommodations are determined on an individual basis by CASS staff and

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Official university source ↗
implemented in consultation with the Dean’s office. Examples of reasonable

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Official university source ↗
accommodation include but are not limited to sign language interpretation, real-time

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Official university source ↗
1

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Official university source ↗
communication access during hearings, large print documents, extended time to

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Official university source ↗
review documents, or assistance with transcribing questions during interviews or

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Official university source ↗
hearings. Students are responsible for requesting accommodations in a timely manner;

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Official university source ↗
failure to do so may result in a delay in the process.

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Official university source ↗

Possible outcomes

Under the Caltech Honor System, the Dean of Graduate Studies reviews graduate coursework violations (consulting the Graduate Honor Council), while allegations of research misconduct are handled separately by the Office of Research Compliance (ORC).

Original evidence and scope

Under the Caltech Honor System, the Dean of Graduate Studies reviews graduate coursework violations (consulting the Graduate Honor Council), while allegations of research misconduct are handled separately by the Office of Research Compliance (ORC).

draft-rule-honorcode-graduate-and-research-misconduct
Incidents that are not handled by the Dean of Graduate Studies include accusations of research misconduct, which are handled by the Office of Research Compliance; grade disputes, which are handled by the office of the provost.

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Official university source ↗

Review & appeal

The current evidence does not include a verified specific procedure or deadline. Check the applicable university rules.

AI tools & access

  • ChatGPT Pro*Institutional access / licenceConditions apply

    PTA via access.caltech in Self Service section

  • ChatGPT PlusInstitutional access / licenceConditions apply

    PTA via access.caltech in Self Service section

  • Anthropic Claude StandardInstitutional access / licenceConditions apply

    PTA via access.caltech in Self Service section

  • Anthropic Claude PremiumInstitutional access / licenceConditions apply

    PTA via access.caltech in Self Service section

  • Microsoft 365 Copilot for EducationInstitutional access / licenceUnder review

    PTA via access.caltech in Self Service section

  • Microsoft 365 Copilot for Windows 11Institutional access / licenceConditions apply

    Built into Windows 11 operating system

  • Microsoft Copilot WebInstitutional access / licenceConditions apply

    Caltech SSO login

  • Google Gemini PlusInstitutional access / licenceConditions apply

    PTA via access.caltech in Self Service section

  • Zoom AI CompanionInstitutional access / licenceConditions apply

    Caltech Zoom institutional license

Record updatesLast 90 days · Recorded updates: 3

Updates to this site's reviewed record, not confirmation that the university changed its policy.

  1. Page update

    Other records · Page update

    View revision

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  2. Record addition

    Admissions · Records involved: 1 (1 added)

    View revision

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  3. Held / removed from current conclusions · Record addition · Site correction

    Academic integrity · Teaching · 7 more topics · Records involved: 33 (12 corrected / adjusted · 18 added · 3 held)

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Reviewed claims

31

Held conclusions and historical evidence (3)

These original records and prior review states are retained for provenance, not as current permissions, duties or precise deadlines.

ChatGPT for Business is listed for California Institute of Technology (Caltech) in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.

Current status: held; historical review state: agent_reviewed

cl-california-institute-of-technology-chatgpt-55

ChatGPT for Business | Available | $240/user/year | PTA via access.caltech. Generative AI tools can be purchased using a PTA through the Tech Partner Portal located in access.caltech.

Caltech admissions requires all Fall 2026 applicants to review its admissions guidelines on the ethical use of AI before submitting supplemental essays. Failure to comply may result in rescission of admission.

Current status: held; historical review state: agent_reviewed

cc-caltech-admissions-ethics-1

All Fall 2026 applicants must review Caltech's guidelines on the ethical use of AI before submitting their supplemental essays. Failure to comply with the Ethical Use of AI guidelines may result in the rescission of your admission to Caltech.

Caltech admissions AI guidelines were approved by the Undergraduate Faculty Admissions and Graduate Studies committees for the Fall 2026 application cycle, and may evolve for future cycles.

Current status: held; historical review state: agent_reviewed

cc-caltech-admissions-ethics-4

The Undergraduate Faculty Admissions and Graduate Studies committees convened and have approved of the following ethical guidelines for the use of AI in the Fall 2026 application cycle. As access to AI continues to grow and the technology evolves, so will our recommendations and expectations for future application cycles.

Official sources

9 official URLs; 9 source attributions and their captured versions retained.

AI Tools at Caltech | IMSS

www.imss.caltech.edu

University official source

Information Management Systems and Services (IMSS)

Hash and captured version

AI Tools at Caltech | IMSS · 2026-10-12T22:00:40.035695Z

Representation unspecified in this historical record; do not assume an original-file hash.

1056e32c778f124cc30af82f2c28d9676e25e7c1e11e666900b7b4158c0929fa

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Undergraduate and Graduate Admissions AI Policy: Guidelines for Fall Applicants

www.admissions.caltech.edu

University official source

California Institute of Technology Undergraduate Admissions

Hash and captured version

Undergraduate and Graduate Admissions AI Policy: Guidelines for Fall Applicants · 2026-10-12T22:00:38.198575Z

Representation unspecified in this historical record; do not assume an original-file hash.

ab28ae8c0c0c933bb3f32f52faec721d2cc70756b0fb3f0ec7458801afdb5322

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

HSS Policy on Generative AI

www.hss.caltech.edu

University official source

Division of the Humanities and Social Sciences

Hash and captured version

HSS Policy on Generative AI · 2026-10-12T22:00:39.174908Z

Representation unspecified in this historical record; do not assume an original-file hash.

65981a33980d337c75dff63fda5e9de5625f28527e036e4734903f5dd0200155

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Caltech LLM Services Security & Governance Standards

www.imss.caltech.edu

University official source

CIO & CISO (IMSS)

Hash and captured version

Caltech LLM Services Security & Governance Standards · 2026-10-12T22:00:41.043673Z

Representation unspecified in this historical record; do not assume an original-file hash.

431ef2c9286a630c09fe9a1b1325cb2b1698bc23e9c6ef4805251641f08582b8

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Generative AI Guidance | IMSS

www.imss.caltech.edu

University official source

Information Management Systems and Services (IMSS)

Hash and captured version

Generative AI Guidance | IMSS · 2026-10-12T22:00:40.809900Z

Representation unspecified in this historical record; do not assume an original-file hash.

2d808ad12538ac65048c56bc01b8b66e1be65dbbb03fb0768a99a6396a0112f9

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Undergraduate Honor Code Handbook 2026-27 Academic Year

honorcode.caltech.edu

University official source

Undergraduate Deans’ Office

Hash and captured version

Undergraduate Honor Code Handbook 2026-27 Academic Year · 2026-10-12T22:00:44.437876Z

Representation unspecified in this historical record; do not assume an original-file hash.

59b3c16fc62be458f0fc1448f4fb922a6b9dd3fe109e567140d755ccefb94c5f

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

AI In Teaching | Caltech

aiinteaching.caltech.edu

University official source

Center for Teaching, Learning, and Outreach (CTLO)

Hash and captured version

AI In Teaching | Caltech · 2026-10-12T22:00:51.208625Z

Representation unspecified in this historical record; do not assume an original-file hash.

159957880ab95c1c9b12d2485001962c2f5659492fc9ca0a952ad2e7b5790780

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Bi 1: The Great Ideas of Biology - Course Policies (2026)

bi1.caltech.edu

University official source

Caltech Biology and Biological Engineering

Hash and captured version

Bi 1: The Great Ideas of Biology - Course Policies (2026) · 2026-10-12T22:00:44.327859Z

Representation unspecified in this historical record; do not assume an original-file hash.

b8b2f8fcef2e8d2862bd30ca09c425d59b3a7e9edede284744690987fb2b0c23

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗

Caltech Academic Catalog 2026-27: Student Life & Honor System

www.catalog.caltech.edu

University official source

Office of the Registrar / Caltech Catalog

Hash and captured version

Caltech Academic Catalog 2026-27: Student Life & Honor System · 2026-10-12T22:00:51.047330Z

Representation unspecified in this historical record; do not assume an original-file hash.

5c0880af3d1855bfa7e044b5edd4548990c6f4b455f389110feda2064192e47b

Hashes identify a captured version; they do not establish current policy or review approval.

Official source ↗
Record information, JSON & citation

Review layers: claim review applies to the claims only. Analysis is a separate machine-generated summary awaiting review. Coverage scores do not establish complete policy knowledge.

Claim review state
agent_reviewed
Analysis review state
machine_candidate
Record revision
v6-hku-20261014-r3
Dataset release
public-release-20260924-002
Correction published
Student snapshot
Not published
Current reviewed JSON · Historical baseline

Published scoped record correction; current JSON and MCP use the same reviewed record, while the previous baseline is retained in history. Institution-wide audit remains PARTIAL.

  • Specific institute-wide policy governing generative AI in graduate doctoral dissertations and master's theses was not retrieved in this audit / not verified in public sources.
  • Dedicated institute-wide policy on instructor use of AI for grading student work was not retrieved in this audit / not verified in public sources.
  • Conflict between Dean written notification date and receipt of notification letter as the definitive trigger for the 7-calendar-day appeal clock.
    • draft-rule-honorcode-appeal-grounds-timeline — Held; excluded from verified conclusions
    • cl-california-institute-of-technology-chatgpt-55 — Held; excluded from verified conclusions
    • cc-caltech-admissions-ethics-1 — Held; excluded from verified conclusions
    • cc-caltech-admissions-ethics-4 — Held; excluded from verified conclusions
    • cl-california-institute-of-technology-chatgpt-55 — STALE
    • cc-caltech-admissions-ethics-1 — STALE
    • cc-caltech-admissions-ethics-4 — STALE
    Current reviewed JSON
    Questions students ask

    Questions students ask

    Can I use AI for my coursework?

    AI coursework permission is decentralized to faculty under the Honor Code; HSS courses permit AI only in ways explicitly allowed by the instructor in the course materials, while Bi 1 (2026) prohibits generative AI unless explicitly assigned per problem.

    View evidence →
    Do I need to disclose AI use?

    Disclose or reference GenAI use promptly, as applicable, and follow the relevant course or publisher instructions; official guidance does not mandate a universal prompt-log format or tool-version record.

    View evidence →
    Can I upload sensitive data?

    Inputting restricted or confidential data (FERPA, HIPAA, student records, IP, unpublished research) into consumer AI is strictly prohibited unless IMSS grants an exception with compensating controls.

    View evidence →
    Which tools can I access?

    The IMSS catalog lists free access for Copilot Web, Windows 11 Copilot, and Zoom AI Companion, and PTA ordering for Claude, ChatGPT, and Gemini seats; catalogue availability is separate from data approval.

    View evidence →
    What are the examination rules?

    In HSS, the course-material permissions apply to all assignments, including exams; uses not specifically allowed should be assumed disallowed. Bi 1 is a separate course example with its own assessment design, not an institute-wide rule.

    View evidence →
    What rules apply to research and publication?

    Research misconduct is reviewed by ORC, not coursework honor bodies. Non-AWS vendors require no-training DPAs, and human subjects require IRB review. Specific institute-wide thesis AI rules remain unverified.

    View evidence →
    What counts as academic misconduct?

    Academic dishonesty follows distinct institutional routes: undergraduate coursework is reviewed by the Board of Control and Undergraduate Deans (with Early Resolution and VPSA appeal options); graduate coursework violations are reviewed by the Dean of Graduate Studies with the Graduate Honor Council (GHC); research misconduct is handled separately by the Office of Research Compliance (ORC).

    View evidence →
    What guidance applies to teaching?

    CTLO and Hixon Writing Center provide syllabus guidance and strongly recommend against automated AI detection tools.

    View evidence →
    What security and procurement requirements apply?

    Mandatory Security & Data Processing Addendum prohibiting model training on Caltech data for non-AWS vendors. Catalogue availability is separate from data approval; Restricted or Confidential Caltech data must follow approved-platform and exception requirements.

    View evidence →
    When was this record checked?

    Record checked:

    Record version →
    Which official sources support these rules?Official source →
    Where can I read the full evidence?

    31 · Full policy evidence

    Full policy evidence →