Record history
Updates to this site's reviewed record, not confirmation that the university changed its policy.
Matching revisions: 5
Page update
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Shared V6 reading layout and evidence presentation updated. University policy Claims, original evidence, held decisions and snapshot approvals remain unchanged; the institution audit remains PARTIAL.
Records involved: 1 (1 corrected / adjusted)
Revision: v6-audit-fix-20261014Records involved: 1 (1 corrected / adjusted)
Disclosure · Research & publication
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For MPLS postgraduate research summative assessment, local editing and debugging tools are permitted without declaration. Background research, translation, bibliography indexes and general understanding are allowed without declaration. AI coding is permitted when it serves a research purpose and is not the substantive project output; students remain responsible for correctness and should declare AI-generated code, excluding debugging.
For MPLS postgraduate research summative assessment, local editing and debugging tools are permitted without declaration. Background research, translation, bibliography indexes and general understanding are allowed without declaration. AI coding is permitted when it serves a research purpose and is not the substantive project output; students remain responsible for correctness and should declare AI-generated code, excluding debugging.
Records involved: 16 (15 corrected / adjusted · 1 added)
Revision: oxford-20261011-codexRecords involved: 16 (15 corrected / adjusted · 1 added)
Ai Tool Treatment · Other records · 3 more topics
Staff setting summative assessment must: declare whether/how students can use AI; review assessment design for alignment with permitted AI use; ensure equality of baseline AI tool provision where authorised; specify declaration forms for student AI use; only identify suspected unauthorised AI use through marking or university-endorsed detection tools (none currently endorsed); and handle misconduct under usual disciplinary regulations.
Staff setting summative assessment must: declare whether/how students can use AI; review assessment design for alignment with permitted AI use; ensure equality of baseline AI tool provision where authorised; specify declaration forms for student AI use; only identify suspected unauthorised AI use through marking or university-endorsed detection tools (the public page says none had received endorsement at its last update); and handle misconduct under usual disciplinary regulations.
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Students undertaking summative assessment must: complete assessment in line with the AI use declaration for each assignment; acknowledge their AI use via a formal declaration in the prescribed format; and understand that submitting work breaching AI specifications constitutes cheating and may constitute plagiarism, handled under usual disciplinary regulations.
Students undertaking summative assessment must: complete assessment in line with the AI use declaration for each assignment; acknowledge their AI use via a formal declaration in the prescribed format; and understand that submitting work breaching AI specifications constitutes cheating and may constitute plagiarism, handled under usual disciplinary regulations.
Oxford requires postgraduate research students to include a statement on their use of generative AI in their final thesis submission.
MPLS guidance for DPhil and MSc by Research summative assessment requires a statement on GenAI use in the final thesis for submissions from Trinity Term 2026. The statement goes immediately after the abstract and covers compliance, uses and referencing. This is MPLS guidance, not proof of an identical rule in every division.
For PGR summative assessment (transfer, confirmation, thesis), the following AI uses are permitted without declaration: local editing tools (grammar assistants, spell-checkers, code debuggers making small local changes); AI for background research, language translation, bibliography creation, and general subject understanding; and AI for coding where coding serves a research purpose but is not the substantive output. Students remain responsible for correctness of any code used.
For MPLS postgraduate research summative assessment, local editing and debugging tools are permitted without declaration. Background research, translation, bibliography indexes and general understanding are allowed without declaration. AI coding is permitted when it serves a research purpose and is not the substantive project output; students remain responsible for correctness and should declare AI-generated code, excluding debugging.
For PGR students, the following uses of generative AI are not permitted in summative assessments: substantive original writing by GenAI (verbatim or closely paraphrased for chapters or parts thereof) which constitutes plagiarism; using AI to produce plots or data visualisations directly from prompts; and entering private or confidential data into third-party AI tools.
MPLS postgraduate research guidance prohibits substantive AI-written thesis content, including close paraphrases, and producing plots or data visualisations directly from prompts. It distinguishes refining plotting code from generating research results. Confidential/private data use remains subject to applicable University data rules and approved institutional services.
Unauthorised use of generative AI falls under the University's plagiarism regulations and is subject to academic penalties in summative assessments. Students must learn and practise academic skills of note-taking and clear attribution to differentiate their own work from AI-derived material. Where AI use is authorised, students should give clear acknowledgment of how it has been used.
Oxford’s public summative-assessment policy says work breaching the assignment’s AI specifications constitutes cheating and may constitute plagiarism; suspected misuse is handled under usual disciplinary regulations and processes. It does not establish an AI-specific penalty.
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The University's policy on AI use in summative assessment is based on three principles endorsed by Education Committee in Trinity term 2025: (1) educational practice must be grounded in values of integrity, honesty and transparency, which must be clearly articulated and frequently discussed; (2) every discrete unit of assessment must be carefully designed to be fit for its specific purposes, clearly articulated to students; (3) every summative assessment must be accompanied by a clear explanation of what appropriate assistance is permitted and what is forbidden, specifying how students should report assistance received.
The University's policy on AI use in summative assessment is based on three principles endorsed by Education Committee in Trinity term 2025: (1) educational practice must be grounded in values of integrity, honesty and transparency, which must be clearly articulated and frequently discussed; (2) every discrete unit of assessment must be carefully designed to be fit for its specific purposes, clearly articulated to students; (3) every summative assessment must be accompanied by a clear explanation of what appropriate assistance is permitted and what is forbidden, specifying how students should report assistance received.
Oxford’s research policy says users of a discrete GenAI tool should declare substantive use in their work. Where relevant they must make prompts and outputs available under open research principles. Its scope defines exclusions for certain assistance tasks; assessment research must also meet summative-assessment rules.
ChatGPT Edu is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
Oxford’s public AI Competency Centre tool guide lists ChatGPT Edu as a University SSO platform with a Confidential TPSA rating. Standard access is listed as free; Microsoft 365 Copilot and Google Gemini Pro are separate paid products. The guide has moved to OxIntranet and is no longer maintained; check successor guidance for current terms. Tool access is not assessment permission.
Codex is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
Oxford’s public AI Competency Centre tool guide lists Codex as a University SSO platform with a Confidential TPSA rating. Standard access is listed as free; Microsoft 365 Copilot and Google Gemini Pro are separate paid products. The guide has moved to OxIntranet and is no longer maintained; check successor guidance for current terms. Tool access is not assessment permission.
Google Gemini is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
Oxford’s public AI Competency Centre tool guide lists Google Gemini as a University SSO platform with a Confidential TPSA rating. Standard access is listed as free; Microsoft 365 Copilot and Google Gemini Pro are separate paid products. The guide has moved to OxIntranet and is no longer maintained; check successor guidance for current terms. Tool access is not assessment permission.
Microsoft Copilot Chat is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
Oxford’s public AI Competency Centre tool guide lists Microsoft Copilot Chat as a University SSO platform with a Confidential TPSA rating. Standard access is listed as free; Microsoft 365 Copilot and Google Gemini Pro are separate paid products. The guide has moved to OxIntranet and is no longer maintained; check successor guidance for current terms. Tool access is not assessment permission.
External custom GPTs should not be used to process confidential University data or sensitive personal data. No non-public University data (including confidential, internal, or personal data) may be incorporated in any custom GPT shared with external users.
The former Oxford public Information Security URL cited for external custom GPT use now says the content has moved. The earlier recorded guidance is historical and is not current approval or prohibition. Consult successor Cyber Security/OxIntranet guidance; current detailed conditions could not be independently retrieved.
All cloud-based generative AI tools must be subject to a security risk assessment before being used with University information. Free and open-source services generally cannot complete a full assessment and should not be used for confidential information.
The former Oxford public Information Security URL cited for cloud-AI security assessment now says the content has moved. The earlier recorded guidance is historical and is not current approval or prohibition. Consult successor Cyber Security/OxIntranet guidance; current detailed conditions could not be independently retrieved.
Unapproved AI transcription bots should not be used in Teams meetings. The inbuilt Teams Transcription facility or Microsoft Copilot may be used subject to appropriate data protection considerations. Other AI transcription bot services should be avoided, and meeting organisers should set options to prevent participants from adding unapproved transcription bots.
The former Oxford public Information Security URL cited for AI transcription bots now says the content has moved. The earlier recorded guidance is historical and is not current approval or prohibition. Consult successor Cyber Security/OxIntranet guidance; current detailed conditions could not be independently retrieved.
ChatGPT Edu and Google Gemini, when licensed via the AI Competency Centre, have been approved for processing of Confidential University data by the Information Security team. University data processed through these licensed platforms will not be used to train AI models. Confidential data must only be used with the University's approved, SSO-protected platforms.
The public Oxford AI Competency Centre guide lists ChatGPT Edu, Codex, Google Gemini and Microsoft Copilot Chat with Confidential TPSA ratings and University SSO. It now states that the public guide is no longer maintained and points to successor University guidance. This does not approve GitHub Copilot or personal consumer accounts.
Records involved: 11 (4 added)
Revision: public-release-20260715-005Records involved: 11 (4 added)
Ai Tool Treatment
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ChatGPT Edu is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
ChatGPT Edu is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
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Codex is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Codex is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
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Google Gemini is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Google Gemini is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
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nebulaONE Platform is listed for University of Oxford in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
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Microsoft Copilot Chat is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Microsoft Copilot Chat is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: not specified.
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Microsoft 365 Copilot is listed for University of Oxford in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
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NotebookLM is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Records involved: 7 (7 added)
Revision: public-release-20260614-001Records involved: 7 (7 added)
Ai Tool Treatment
ChatGPT Edu is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Codex is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Google Gemini is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
nebulaONE Platform is listed for University of Oxford in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
Microsoft Copilot Chat is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
Microsoft 365 Copilot is listed for University of Oxford in an official university AI tools source. Derived availability: conditionally allowed. Derived endorsement type: institutionally licensed or procured.
NotebookLM is listed for University of Oxford in an official university AI tools source. Derived availability: allowed. Derived endorsement type: institutionally licensed or procured.
