{"apiVersion":"v1","generatedAt":"2026-05-17T04:44:36.272Z","canonicalUrl":"https://eduaipolicy.org/universities/royal-holloway-university-of-london","license":"CC-BY-4.0","trackerMetadataLicense":"CC-BY-4.0","sourcePolicy":"Tracker metadata is open licensed. Official source documents, page text, PDFs, and other source materials retain their original rights and terms.","sourceRightsPolicy":"Tracker metadata is open licensed. 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Official source documents, page text, PDFs, and other source materials retain their original rights and terms."},"data":{"schemaVersion":"uapt-policy-analysis-v1","apiVersion":"v1","entityType":"university","entitySlug":"royal-holloway-university-of-london","entityName":"Royal Holloway, University of London","canonicalUrl":"https://eduaipolicy.org/universities/royal-holloway-university-of-london","publicJsonUrl":"https://eduaipolicy.org/api/public/v1/analysis/universities/royal-holloway-university-of-london.json","generatedAt":"2026-05-16T18:30:00.000Z","basedOnClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-assessment-brief-precedence","claim-rhul-ai-declaration-referencing","claim-rhul-copilot-approved-tool","claim-rhul-pgr-data-protection","claim-rhul-pgr-originality-accountability","claim-rhul-source-status-student-pgr-scope"],"basedOnSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.775,"coverageScore":{"score":100,"maxScore":100,"label":"broad_public_coverage","components":[{"key":"policy_presence","label":"Central AI policy or guidance source exists","points":15,"maxPoints":15,"status":"unclear","evidenceClaimIds":["claim-rhul-pgr-originality-accountability","claim-rhul-pgr-data-protection","claim-rhul-source-status-student-pgr-scope"],"reviewState":"machine_candidate"},{"key":"academic_integrity","label":"Academic integrity guidance","points":15,"maxPoints":15,"status":"required","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing"],"reviewState":"machine_candidate"},{"key":"ai_disclosure","label":"AI disclosure guidance","points":15,"maxPoints":15,"status":"required","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence"],"reviewState":"machine_candidate"},{"key":"coursework","label":"Coursework guidance","points":10,"maxPoints":10,"status":"blocked","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"reviewState":"machine_candidate"},{"key":"exams","label":"Exam or assessment guidance","points":10,"maxPoints":10,"status":"restricted","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"reviewState":"machine_candidate"},{"key":"privacy_data_entry","label":"Privacy or data-entry guidance","points":15,"maxPoints":15,"status":"restricted","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-pgr-data-protection","claim-rhul-copilot-approved-tool"],"reviewState":"machine_candidate"},{"key":"approved_tools","label":"Approved tools, procurement, or licensed tools","points":10,"maxPoints":10,"status":"restricted","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-pgr-data-protection","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"reviewState":"machine_candidate"},{"key":"teaching_guidance","label":"Teaching or research guidance","points":10,"maxPoints":10,"status":"recommended","evidenceClaimIds":["claim-rhul-source-status-student-pgr-scope"],"reviewState":"machine_candidate"}],"reviewState":"machine_candidate","limitations":["Policy Coverage Score measures breadth of public, source-backed coverage; it is not a policy quality score.","This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page."]},"dimensions":[{"key":"policy_presence","label":"Policy presence","status":"unclear","normalizedValue":"pgr_ai_may_not_author_research_claims_or_thesis_prose","summary":"Royal Holloway, University of London has 3 source-backed public claims for policy presence; deterministic analysis status: unclear.","explanation":"Whether the public record contains official AI policy or guidance sources. This unclear status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-pgr-originality-accountability","claim-rhul-pgr-data-protection","claim-rhul-source-status-student-pgr-scope"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.757,"evidenceCount":3,"sourceCount":2,"basis":[{"claimId":"claim-rhul-pgr-originality-accountability","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Originality: AI may not author or generate research claims, thesis prose or other academic content. Transparency: declare that any AI use is within the permitted guidance outlined in this document. Accountability: you, the student, are responsible for every output that you submit.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-pgr-data-protection","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Data protection: do not expose confidential, personal, or sensitive data to third-party tools unless there is an approved data processing agreement and explicit consent where required. Uploading Personal, Special-category, or Confidential Data to Public AI Services: Any content that could identify individuals, organisations, or sensitive locations. No.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-source-status-student-pgr-scope","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"Guidance for our Foundation, Undergraduate and Postgraduate Taught Students. This guidance outlines how students at the University may and may not use Artificial Intelligence (AI) tools in their academic work.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"}]},{"key":"ai_disclosure","label":"AI disclosure","status":"required","normalizedValue":"ai_commissioning_and_unauthorised_ai_in_regulations","summary":"Royal Holloway, University of London has 3 source-backed public claims for ai disclosure; deterministic analysis status: required.","explanation":"Whether public guidance addresses disclosure, acknowledgement, citation, or declaration of AI use. This required status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.802,"evidenceCount":3,"sourceCount":3,"basis":[{"claimId":"claim-rhul-ai-academic-misconduct","sourceUrl":"https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf","sourceLanguage":"en","evidenceSnippet":"Commissioning, which is requesting or engaging another person or artificial intelligence tool whether paid or unpaid to write or rewrite work in order to obtain an unfair advantage for oneself. Presenting content generated by artificial intelligence tools as your own unless specifically authorised in writing as part of the assessment brief and appropriately acknowledged.","sourceSnapshotHash":"22a9f75265000723b23072409cdf4d3c247c72b631dedba4be6f6c2cdad7c741","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-assessment-brief-precedence","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"This guidance provides a broad overview, but all students must follow specific instructions in module assessment briefs as local guidance always takes precedence. If the brief says AI is not permitted, you must not use it. You must declare any AI use clearly and honestly.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"}]},{"key":"coursework","label":"Coursework","status":"blocked","normalizedValue":"ai_declaration_and_prompt_list_required","summary":"Royal Holloway, University of London has 3 source-backed public claims for coursework; deterministic analysis status: blocked.","explanation":"Whether public guidance addresses coursework, assignments, syllabi, papers, homework, or submitted work. This blocked status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.791,"evidenceCount":3,"sourceCount":3,"basis":[{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-assessment-brief-precedence","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"This guidance provides a broad overview, but all students must follow specific instructions in module assessment briefs as local guidance always takes precedence. If the brief says AI is not permitted, you must not use it. You must declare any AI use clearly and honestly.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-copilot-approved-tool","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","sourceLanguage":"en","evidenceSnippet":"From the many generative AI tools, Royal Holloway recommends that you use Microsoft Copilot, logging in with your Royal Holloway account details. Please be extremely careful when entering data into a generative AI tool: this is particularly important if you are using one other than MS Copilot and your RHUL login.","sourceSnapshotHash":"4bcf2424c1fb014a0afe3854207c9e9bb447c919b28116a4137c7589093ebfd7","reviewState":"agent_reviewed"}]},{"key":"exams","label":"Exams","status":"restricted","normalizedValue":"ai_commissioning_and_unauthorised_ai_in_regulations","summary":"Royal Holloway, University of London has 4 source-backed public claims for exams; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses exams, tests, quizzes, or examination conditions. This restricted status was derived from claim type, normalized value, and keyword rules over 4 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.797,"evidenceCount":4,"sourceCount":4,"basis":[{"claimId":"claim-rhul-ai-academic-misconduct","sourceUrl":"https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf","sourceLanguage":"en","evidenceSnippet":"Commissioning, which is requesting or engaging another person or artificial intelligence tool whether paid or unpaid to write or rewrite work in order to obtain an unfair advantage for oneself. Presenting content generated by artificial intelligence tools as your own unless specifically authorised in writing as part of the assessment brief and appropriately acknowledged.","sourceSnapshotHash":"22a9f75265000723b23072409cdf4d3c247c72b631dedba4be6f6c2cdad7c741","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-assessment-brief-precedence","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"This guidance provides a broad overview, but all students must follow specific instructions in module assessment briefs as local guidance always takes precedence. If the brief says AI is not permitted, you must not use it. You must declare any AI use clearly and honestly.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-copilot-approved-tool","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","sourceLanguage":"en","evidenceSnippet":"From the many generative AI tools, Royal Holloway recommends that you use Microsoft Copilot, logging in with your Royal Holloway account details. Please be extremely careful when entering data into a generative AI tool: this is particularly important if you are using one other than MS Copilot and your RHUL login.","sourceSnapshotHash":"4bcf2424c1fb014a0afe3854207c9e9bb447c919b28116a4137c7589093ebfd7","reviewState":"agent_reviewed"}]},{"key":"privacy_data_entry","label":"Privacy and data entry","status":"restricted","normalizedValue":"ai_declaration_and_prompt_list_required","summary":"Royal Holloway, University of London has 3 source-backed public claims for privacy and data entry; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses personal, confidential, sensitive, regulated, or student data entry into AI tools. This restricted status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-pgr-data-protection","claim-rhul-copilot-approved-tool"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.793,"evidenceCount":3,"sourceCount":3,"basis":[{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-pgr-data-protection","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Data protection: do not expose confidential, personal, or sensitive data to third-party tools unless there is an approved data processing agreement and explicit consent where required. Uploading Personal, Special-category, or Confidential Data to Public AI Services: Any content that could identify individuals, organisations, or sensitive locations. No.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-copilot-approved-tool","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","sourceLanguage":"en","evidenceSnippet":"From the many generative AI tools, Royal Holloway recommends that you use Microsoft Copilot, logging in with your Royal Holloway account details. Please be extremely careful when entering data into a generative AI tool: this is particularly important if you are using one other than MS Copilot and your RHUL login.","sourceSnapshotHash":"4bcf2424c1fb014a0afe3854207c9e9bb447c919b28116a4137c7589093ebfd7","reviewState":"agent_reviewed"}]},{"key":"academic_integrity","label":"Academic integrity","status":"required","normalizedValue":"ai_commissioning_and_unauthorised_ai_in_regulations","summary":"Royal Holloway, University of London has 2 source-backed public claims for academic integrity; deterministic analysis status: required.","explanation":"Whether public guidance connects AI use to academic integrity, misconduct, dishonesty, plagiarism, or cheating rules. This required status was derived from claim type, normalized value, and keyword rules over 2 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-academic-misconduct","claim-rhul-ai-declaration-referencing"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.808,"evidenceCount":2,"sourceCount":2,"basis":[{"claimId":"claim-rhul-ai-academic-misconduct","sourceUrl":"https://www.royalholloway.ac.uk/media/fe2lgd0x/regulations-on-academic-misconduct-2025-26.pdf","sourceLanguage":"en","evidenceSnippet":"Commissioning, which is requesting or engaging another person or artificial intelligence tool whether paid or unpaid to write or rewrite work in order to obtain an unfair advantage for oneself. Presenting content generated by artificial intelligence tools as your own unless specifically authorised in writing as part of the assessment brief and appropriately acknowledged.","sourceSnapshotHash":"22a9f75265000723b23072409cdf4d3c247c72b631dedba4be6f6c2cdad7c741","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"}]},{"key":"approved_tools","label":"Approved tools","status":"restricted","normalizedValue":"ai_declaration_and_prompt_list_required","summary":"Royal Holloway, University of London has 4 source-backed public claims for approved tools; deterministic analysis status: restricted.","explanation":"Whether public guidance identifies institutionally approved, licensed, procured, or enterprise AI tools. This restricted status was derived from claim type, normalized value, and keyword rules over 4 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-ai-declaration-referencing","claim-rhul-pgr-data-protection","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.793,"evidenceCount":4,"sourceCount":4,"basis":[{"claimId":"claim-rhul-ai-declaration-referencing","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/referencing-the-use-of-ai.aspx","sourceLanguage":"en","evidenceSnippet":"Explicit acknowledgment of use of generative AI tools such as Large Language Models like Microsoft Copilot, Google Gemini or ChatGPT or any other media generated through similar tools is required. If you have not used any such tools in any way a declaration statement is still required. Prompt List: A list of all prompts entered into any large language model must be provided.","sourceSnapshotHash":"760f945e22373c2d36908b628d79158381ad04d1b3460b28bc42ec212584eb5f","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-pgr-data-protection","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Data protection: do not expose confidential, personal, or sensitive data to third-party tools unless there is an approved data processing agreement and explicit consent where required. Uploading Personal, Special-category, or Confidential Data to Public AI Services: Any content that could identify individuals, organisations, or sensitive locations. No.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-assessment-brief-precedence","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"This guidance provides a broad overview, but all students must follow specific instructions in module assessment briefs as local guidance always takes precedence. If the brief says AI is not permitted, you must not use it. You must declare any AI use clearly and honestly.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-copilot-approved-tool","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","sourceLanguage":"en","evidenceSnippet":"From the many generative AI tools, Royal Holloway recommends that you use Microsoft Copilot, logging in with your Royal Holloway account details. Please be extremely careful when entering data into a generative AI tool: this is particularly important if you are using one other than MS Copilot and your RHUL login.","sourceSnapshotHash":"4bcf2424c1fb014a0afe3854207c9e9bb447c919b28116a4137c7589093ebfd7","reviewState":"agent_reviewed"}]},{"key":"named_ai_services","label":"Named AI services","status":"restricted","normalizedValue":"pgr_no_confidential_personal_sensitive_data_to_third_party_ai_without_dpa_consent","summary":"Royal Holloway, University of London has 3 source-backed public claims for named ai services; deterministic analysis status: restricted.","explanation":"Whether public guidance names AI services such as ChatGPT, Copilot, Claude, Gemini, Grammarly, or DeepSeek. This restricted status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-pgr-data-protection","claim-rhul-ai-assessment-brief-precedence","claim-rhul-copilot-approved-tool"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.791,"evidenceCount":3,"sourceCount":3,"basis":[{"claimId":"claim-rhul-pgr-data-protection","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Data protection: do not expose confidential, personal, or sensitive data to third-party tools unless there is an approved data processing agreement and explicit consent where required. Uploading Personal, Special-category, or Confidential Data to Public AI Services: Any content that could identify individuals, organisations, or sensitive locations. No.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-ai-assessment-brief-precedence","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"This guidance provides a broad overview, but all students must follow specific instructions in module assessment briefs as local guidance always takes precedence. If the brief says AI is not permitted, you must not use it. You must declare any AI use clearly and honestly.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-copilot-approved-tool","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/ai-tools.aspx","sourceLanguage":"en","evidenceSnippet":"From the many generative AI tools, Royal Holloway recommends that you use Microsoft Copilot, logging in with your Royal Holloway account details. Please be extremely careful when entering data into a generative AI tool: this is particularly important if you are using one other than MS Copilot and your RHUL login.","sourceSnapshotHash":"4bcf2424c1fb014a0afe3854207c9e9bb447c919b28116a4137c7589093ebfd7","reviewState":"agent_reviewed"}]},{"key":"teaching_guidance","label":"Teaching guidance","status":"recommended","normalizedValue":"verified_sources_student_and_pgr_scoped_no_staffwide_policy_found","summary":"Royal Holloway, University of London has 1 source-backed public claim for teaching guidance; deterministic analysis status: recommended.","explanation":"Whether public guidance addresses instructors, teaching, classroom policy, assessment design, or syllabus language. This recommended status was derived from claim type, normalized value, and keyword rules over 1 supporting public claim. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-source-status-student-pgr-scope"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.663,"evidenceCount":1,"sourceCount":1,"basis":[{"claimId":"claim-rhul-source-status-student-pgr-scope","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"Guidance for our Foundation, Undergraduate and Postgraduate Taught Students. This guidance outlines how students at the University may and may not use Artificial Intelligence (AI) tools in their academic work.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"}]},{"key":"research_guidance","label":"Research guidance","status":"restricted","normalizedValue":"pgr_ai_may_not_author_research_claims_or_thesis_prose","summary":"Royal Holloway, University of London has 3 source-backed public claims for research guidance; deterministic analysis status: restricted.","explanation":"Whether public guidance addresses research use, publication ethics, research data, grants, or human-subjects compliance. This restricted status was derived from claim type, normalized value, and keyword rules over 3 supporting public claims. Review the basis array before reusing this as a policy conclusion.","evidenceClaimIds":["claim-rhul-pgr-originality-accountability","claim-rhul-pgr-data-protection","claim-rhul-source-status-student-pgr-scope"],"evidenceSourceUrls":["https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx"],"sourceLanguages":["en"],"reviewState":"machine_candidate","confidence":0.757,"evidenceCount":3,"sourceCount":2,"basis":[{"claimId":"claim-rhul-pgr-originality-accountability","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Originality: AI may not author or generate research claims, thesis prose or other academic content. Transparency: declare that any AI use is within the permitted guidance outlined in this document. Accountability: you, the student, are responsible for every output that you submit.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-pgr-data-protection","sourceUrl":"https://intranet.royalholloway.ac.uk/doctoral-school/researcher-development/gen-ai-guidance.aspx","sourceLanguage":"en","evidenceSnippet":"Data protection: do not expose confidential, personal, or sensitive data to third-party tools unless there is an approved data processing agreement and explicit consent where required. Uploading Personal, Special-category, or Confidential Data to Public AI Services: Any content that could identify individuals, organisations, or sensitive locations. No.","sourceSnapshotHash":"3b1a0e17e1f53079cd16e4b99a439c39ff3edb5e45aa0dcf5b9cc039d803fab0","reviewState":"agent_reviewed"},{"claimId":"claim-rhul-source-status-student-pgr-scope","sourceUrl":"https://intranet.royalholloway.ac.uk/students/study/generative-ai/generative-ai-opportunities-for-education-and-academic-integrity.aspx","sourceLanguage":"en","evidenceSnippet":"Guidance for our Foundation, Undergraduate and Postgraduate Taught Students. This guidance outlines how students at the University may and may not use Artificial Intelligence (AI) tools in their academic work.","sourceSnapshotHash":"8fac02163e3935b7c639b5482ba0f01ffcc0ff2dca9429e416c90e17df775bb8","reviewState":"agent_reviewed"}]},{"key":"security_procurement","label":"Security and procurement","status":"not_mentioned","summary":"No source-backed public claim about AI security review or procurement is present in this profile.","explanation":"This is an absence-of-evidence marker for the current tracker profile, not proof that no such policy exists.","evidenceClaimIds":[],"evidenceSourceUrls":[],"sourceLanguages":[],"reviewState":"machine_candidate","confidence":0,"evidenceCount":0,"sourceCount":0,"notMentionedReason":"The current public tracker record does not contain claim evidence about security review, procurement, vendor approval, risk assessment, authentication, SSO, or enterprise licensing.","basis":[]}],"limitations":["Policy analysis profiles are deterministic summaries of public tracker claims and are not final policy conclusions.","Policy Coverage Score measures breadth of public, source-backed coverage; it is not a policy quality score, strictness score, legal adequacy score, safety score, or institutional compliance score.","This tracker is not legal advice, not academic integrity advice, and not an official university statement unless a linked source is the university's own official page."],"suggestedCitation":"University AI Policy Tracker. \"Royal Holloway, University of London policy analysis profile.\" Version v1. https://eduaipolicy.org/universities/royal-holloway-university-of-london"}}